Executive & Board Relations Assistant

Clovernook; Cincinnati (OH); On-site; USD 65,000 - 90,000; Full time

Job summary

Clovernook Center for the Blind & Visually Impaired in Cincinnati, OH is seeking an Executive & Board Relations Assistant to serve as the primary administrative partner to the President/CEO and the Board of Trustees. This role supports governance operations, confidential communications, and efficient calendar management.

You will supervise the front desk, coordinate board meetings, prepare packets, minutes, and tracking of action items, and lead special projects for the CEO, aligning with

Qualifications

• Minimum five years of progressive experience in executive administration or board operations.
• Nonprofit sector experience preferred.
• Proficiency in Microsoft 365 applications (Word, Excel, PowerPoint, Outlook).
• Strong organizational skills and ability to manage multiple priorities.
• Proven ability to handle confidential information with discretion.
• Occasional after-hours work and flexible schedule.
• Successful completion of post-offer background check and drug screen.

Responsibilities

• Provide comprehensive administrative support to executive leadership, including calendar management, meeting coordination, and correspondence.
• Serve as main administrative liaison for the Board of Trustees and committees.
• Schedule and prepare logistics for board meetings, retreats, the annual meeting, and committee sessions.
• Prepare and distribute board packets, agendas, reports, and presentation decks.
• Attend meetings to capture minutes, track action items, and record decisions.
• Maintain official board records, bylaws, rosters, and governance documents.
• Meet regularly with the President/CEO to review priorities and track urgent projects.
• Lead special projects and cross-departmental initiatives on behalf of the CEO.
• Supervise front desk staff and switchboard operations.
• Maintain confidential information and assist Development team with donor communications and events.

Skills

Executive support

Board relations

Discretion

Time management

Education

Bachelor’s degree or relevant certificate

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Outlook

Job description

Description

Clovernook Center for the Blind & Visually Impaired is seeking a highly organized, discreet, and service-minded Executive & Board Relations Assistant to serve as the primary administrative partner to the President/CEO and the Board of Trustees. This role is ideal for an experienced executive administrative professional who thrives on keeping leadership, governance, and office operations running smoothly while advancing Clovernook’s mission.

Position Summary

The Executive & Board Relations Assistant acts as the primary administrative point of contact between executive leadership, the Board of Trustees, staff, and external stakeholders. This position ensures smooth governance operations, confidential communication, and efficient calendar and meeting management. Reporting to the President/CEO, the Assistant supports board and committee activities, tracks institutional priorities and action items, leads special projects on behalf of the CEO, and supervises the front desk and switchboard team.

Key Responsibilities

• Provide comprehensive administrative support to executive leadership, including managing calendars, coordinating meetings, preparing correspondence, and facilitating communication with staff and external stakeholders.
• Serve as the main administrative liaison for the Board of Trustees and its committees.
• Schedule, coordinate, and prepare logistics for regular board meetings, retreats, the annual meeting, and committee sessions.
• Compile, format, and distribute board packets, agendas, reports, and presentation decks in advance of meetings.
• Attend board and committee meetings to capture accurate minutes, track action items, and record key decisions.
• Maintain official board records, bylaws, rosters, and compliance and governance documentation.
• Meet regularly with the President/CEO to review priorities, provide updates, and track urgent priorities and projects.
• Track institutional action items from leadership meetings and follow up with senior staff to ensure deliverables are met.
• Lead special projects and cross-departmental initiatives on behalf of the CEO, ensuring milestones are achieved according to plan.
• Create and refine internal office workflows, communication and documentation systems, and digital filing structures to keep the office running efficiently.
• Assist the Development team with tracking donor communications, grant deadlines, and special event logistics.
• Liaise with donors, community partners, funders, and volunteers with a professional, mission-aligned demeanor.
• Supervise receptionists and relief telephone operators, ensuring coverage and overseeing front desk and switchboard activities.
• Maintain strict confidentiality when handling sensitive information.
• Order and maintain inventory of office supplies throughout the organization.
• Perform other duties as assigned.

Requirements

Qualifications

• High school diploma required; Bachelor’s degree or relevant certificate preferred.
• Minimum of five years of progressive experience in executive administration, office management, or board operations, preferably in a nonprofit setting.
• Proficiency in Microsoft 365, including Word, Excel, PowerPoint, and Outlook.
• Strong organizational skills with the ability to manage multiple priorities and meet deadlines.
• Professional demeanor with the ability to represent the organization effectively with board members, donors, community partners, and staff.
• Demonstrated ability to handle sensitive and confidential information with discretion.
• Ability to occasionally work outside of normal business hours.
• Successful completion of a post-offer, pre-employment drug screen and criminal background check required.

Ideal Candidate

The ideal candidate is a polished, proactive, and mission-focused administrative professional with a strong track record supporting senior executives and boards. This individual will be comfortable working closely with the President/CEO and trustees, anticipating needs, managing competing priorities, supervising front desk staff, and serving as a welcoming and professional ambassador for Clovernook Center’s mission.

About Clovernook Center

Clovernook Center for the Blind & Visually Impaired is dedicated to empowering individuals who are blind or visually impaired through services, opportunities, and community engagement. The Executive & Board Relations Assistant will play a key role in supporting the leadership and governance that make this work possible.

Equal Opportunity Employer

Clovernook Center for the Blind & Visually Impaired is an equal opportunity employer and values an inclusive workplace. Individuals who are blind or visually impaired, people with disabilities, and candidates from all backgrounds are encouraged to apply.