Executive Asst - NE

wvumedicine; United States; On-site; USD 45,000 - 65,000; Full time

Job summary

WVUH West Virginia University Hospitals in Morgantown seeks a highly organized administrative professional to support senior executives. The role emphasizes confidentiality, calendar management, travel arrangements, and word processing.

Candidates should have at least a high school diploma with relevant experience or higher education; strong MS Office skills and meticulous attention to detail are essential.

Qualifications

• High School Diploma or equivalent with four years of high-level administrative experience.
• Associate degree with two years of high-level executive office experience.
• Bachelor’s degree.

Responsibilities

• Provides confidential administrative support.
• Maintains executive daily calendar; arranges travel and lodging.
• Types correspondence, reports, memoranda, and related material for department staff.
• Composes letters and memoranda from dictation or policy.
• Records meeting minutes to maintain an accurate record of decisions.
• Answers telephone and provides information per hospital policy.
• Prepares information for meetings for leaders and outside individuals.
• Follows standard precautions at all times.

Skills

Confidentiality

Communication

Writing

Organizational skills

Transcription

Attention to detail

Education

High School Diploma or equivalent + 4 years admin experience

Associate’s degree + 2 years executive office experience

Bachelor’s degree

Tools

Microsoft Office

Word

Outlook

Excel

PowerPoint

Job description

MINIMUM QUALIFICATIONS:

EDUCATION, CERTIFICATION, AND/OR LICENSURE:

1. High School Diploma or EquivalentANDFour years of high level Administrative ExperienceORAssociate’s DegreeANDTwo years of high level Executive Office ExperienceORBachelor’s Degree.

CORE DUTIES AND RESPONSIBILITIES:

The statements described here are intended to describe the general nature of work being performed by people assigned to this position. They are not intended to be constructed as an all-inclusive list of all responsibilities and duties. Other duties may be assigned.

1. Provides confidential administrative support.

2. Maintains the assigned executive(s) daily appointment calendar; Makes travel and lodging arrangements as required.

3. Types correspondence, reports, memoranda, special projects, technical papers and related material for department staff.

4. Composes letters and memoranda from dictation, verbal direction or from knowledge of hospital policy and procedures.

5. Records meeting minutes to maintain an accurate record of decisions.

6. Answers telephone and provides information in accordance with hospital policy.

7. Collects and prepares information for the assigned leaders use in meetings with executive staff members and outside individuals.

8. Follows standard precautions at all times.

PHYSICAL REQUIREMENTS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

1. Ability to sit for long periods of time.

WORKING ENVIRONMENT:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

1. Standard office environment.

SKILLS AND ABILITIES:

1. Maintains a high level of confidentiality at all times.

2. Strong computer skills, communication skills, writing skills, organizational skills, and transcription are required. Demonstrated proficiency in Microsoft Office software. (including but not limited to, Word, Outlook, Excel, and PowerPoint)

3. Experience in a high-level executive office setting.

4. Ability to work independently and exercise good judgment with exemplary attention to detail.

Additional Job Description:

Scheduled Weekly Hours:

40

Exempt/Non-Exempt:

United States of America (Non-Exempt)

Company:

WVUH West Virginia University Hospitals

Cost Center:

8381 UHA VP Office HSC

Address:

1 Medical Center DriveMorgantownWest Virginia

Equal Opportunity Employer

West Virginia University Health System and its subsidiaries (collectively "WVUHS") is an equal opportunity employer and complies with all applicable federal, state, and local fair employment practices laws. WVUHS strictly prohibits and does not tolerate discrimination against employees, applicants, or any other covered persons because of race, color, religion, creed, national origin or ancestry, ethnicity, sex (including gender, pregnancy, sexual orientation, and gender identity), age, physical or mental disability, citizenship, past, current, or prospective service in the uniformed services, genetic information, or any other characteristic protected under applicable federal, state, or local law. All WVUHS employees, other workers, and representatives are prohibited from engaging in unlawful discrimination. This policy applies to all terms and conditions of employment, including, but not limited to, hiring, training, promotion, discipline, compensation, benefits, and termination of employment.