Executive Assistant

United Hospital Center; Bridgeport (WV); On-site; USD 42,000 - 54,000; Full time

Job summary

United Hospital Center in Bridgeport, WV is seeking an experienced administrative professional to provide confidential support to executive leadership. The role requires managing calendars, coordinating travel, and preparing correspondence and reports for high-level meetings.

Ideal candidates have a high level of discretion, strong MS Office skills, and prior experience in an executive office setting. The position is full-time, standard office environment, day shifts, and non-exempt status.

Qualifications

• Confidentiality and discretion required at all times.
• Proficient in Word, Outlook, Excel, PowerPoint.
• Strong written and verbal communication skills.
• Experience supporting executive leadership or high-level offices.

Responsibilities

• Provides confidential administrative support to executive leadership.
• Maintains daily appointment calendars and makes travel arrangements.
• Types correspondence, reports, and related materials for staff.
• Composes letters from dictation or direction.
• Records meeting minutes and distributes them to stakeholders.
• Answers phone and provides information per hospital policy.
• Prepares information for leaders for meetings with executives.
• Adheres to standard office safety and confidentiality policies.

Skills

Confidentiality

Microsoft Office

Calendar management

Communication skills

Education

High School Diploma or Equivalent

Associate’s Degree

Bachelor’s Degree

Executive Office Experience (4 yrs)

Tools

Microsoft Office Suite

Job description

Provides administrative/secretarial support to Executive Leadership and performs diversified administrative and secretarial functions.

Minimum Qualifications

EDUCATION, CERTIFICATION, AND/OR LICENSURE:

• High School Diploma or Equivalent AND Four years of high level Administrative Experience OR Associate’s Degree AND Two years of high level Executive Office Experience OR Bachelor’s Degree.

CORE DUTIES AND RESPONSIBILITIES:

• Provides confidential administrative support.
• Maintains the assigned executive(s) daily appointment calendar; Makes travel and lodging arrangements as required.
• Types correspondence, reports, memoranda, special projects, technical papers and related material for department staff.
• Composes letters and memoranda from dictation, verbal direction or from knowledge of hospital policy and procedures.
• Records meeting minutes to maintain an accurate record of decisions.
• Answers telephone and provides information in accordance with hospital policy.
• Collects and prepares information for the assigned leaders use in meetings with executive staff members and outside individuals.
• Follows standard precautions at all times.

PHYSICAL REQUIREMENTS

• Ability to sit for long periods of time.

WORKING ENVIRONMENT

• Standard office environment.

Skills And Abilities

• Maintains a high level of confidentiality at all times.
• Strong computer skills, communication skills, writing skills, organizational skills, and transcription are required. Demonstrated proficiency in Microsoft Office software. (including but not limited to, Word, Outlook, Excel, and PowerPoint)
• Experience in a high-level executive office setting.
• Ability to work independently and exercise good judgment with exemplary attention to detail.

Additional Job Description

Scheduled Weekly Hours: 40

Shift: Day (United States of America)

Exempt/Non-Exempt: United States of America (Non-Exempt)

Company: UHC United Hospital Center

Cost Center: 500 UHC Administration

Address: 327 Medical Park Drive

Bridgeport

West Virginia

Equal Opportunity Employer

West Virginia University Health System and its subsidiaries (collectively "WVUHS") is an equal opportunity employer and complies with all applicable federal, state, and local fair employment practices laws. WVUHS strictly prohibits and does not tolerate discrimination against employees, applicants, or any other covered persons because of race, color, religion, creed, national origin or ancestry, ethnicity, sex (including gender, pregnancy, sexual orientation, and gender identity), age, physical or mental disability, citizenship, past, current, or prospective service in the uniformed services, genetic information, or any other characteristic protected under applicable federal, state, or local law. All WVUHS employees, other workers, and representatives are prohibited from engaging in unlawful discrimination. This policy applies to all terms and conditions of employment, including, but not limited to, hiring, training, promotion, discipline, compensation, benefits, and termination of employment.