EXECUTIVE ASSOCIATE TO HEALTH OFFICER (MANAGEMENT ASSOCIATE)

MD; Kent (WA); On-site; USD 60,000 - 90,000; Full time

Benefits offered by this job

Disability accommodations

Veterans welcome

Equal opportunity employer

Job summary

Kent County Health Department in Maryland is seeking an Executive Assistant to the Health Officer. The role provides essential support across departmental functions, manages the Health Officer's schedule, drafts correspondence and reports, and triages calls and visitors.

The position also serves as Public Information Officer, handling information requests and communications. The role oversees records retention and the policy/procedures system, ensuring data safeguarding and structured

Qualifications

• High school diploma or GED required.
• Five years of secretarial or clerical experience with typing duties.
• Substitutions for education possible with college credits or military service.
• Experience supporting senior executives, including calendar management, meeting coordination, confidential information handling.
• Experience with public communications and handling public information requests in government/public health contexts.
• Experience developing and maintaining records management or compliance systems.

Responsibilities

• Manage Health Officer's schedule and organize appointments.
• Draft correspondence and reports for leadership.
• Triage telephone calls and visitors and follow up as needed.
• Provide support to leadership and coordinate with departments.
• Serve as designated Public Information Officer and manage information requests.
• Oversee records retention and the policy/procedures system to safeguard data and establish guidelines.

Skills

Executive support

Calendar management

Public information

Records management

Education

High school diploma or GED

Job description

GRADE

ASTD13

LOCATION OF POSITION

MDH, Kent County Health Department Chestertown, MD 21620

Main Purpose of Job

The main purpose of this position is to serve as the Executive Assistant to the Health Officer of the Kent County Health Department while providing essential support across key departmental functions. This position will manage the Health Officer's schedule, organize appointments, and draft correspondence and reports. This position will triage telephone calls and visitors. This position will follow up on telephone calls and visitor inquiries as needed. This position will also provide support to leadership. This position will serve as the designated Public Information Officer and manage public information requests, internal and external communications and promotional efforts. This position will also oversee records retention and the policy and procedures system to safeguard organizational data and establish structured operational guidelines.

MINIMUM QUALIFICATIONS

• Education: Graduation from an accredited high school or possession of a high school equivalency certificate.
• Experience: Five years performing secretarial work or clerical work involving typing duties.
• Notes: 1. Additional secretarial or clerical experience may be substituted on a year-for-year basis for the required education. 2. Thirty credit hours with a major in secretarial science or office technology from an accredited college may be substituted at the rate of thirty credits for one year of experience for up to two years of the required experience. 3. Candidates may substitute U.S. Armed Forces military service experience as a non-commissioned officer in Administration or Personnel Specialist classifications or Administrative, Clerical, or Office Services specialty codes in the Special Assistant or Secretarial fields of work on a year-for-year basis for the required experience.

DESIRED OR PREFERRED QUALIFICATIONS

• Experience providing direct administrative support to senior executives, directors or organizational leaders, including calendar management, meeting coordination, correspondence preparation and handling confidential information.
• Experience with public communications, public relations, social media management, website content maintenance or responding to public information requests, preferably in a government, public health or healthcare environment.
• Experience developing, implementing or maintaining records management, records retention, policy management or compliance systems, including organizing complex information and ensuring regulatory compliance.

SPECIAL REQUIREMENTS

Demonstrated ability to accurately type on a keyboard of a personal computer at a minimum of forty words per minute may be required, depending on the specific requirements of the position.

SELECTION PROCESS

Applicants who meet the minimum (and selective) qualifications will be included in further evaluation. The evaluation may be a rating of your application based on your education, training and experience as they relate to the requirements of the position. Therefore, it is essential that you provide complete and accurate information on your application. Please report all related education, experience, dates and hours of work. Clearly indicate your college degree and major on your application, if applicable. For education obtained outside the U.S., any job offer will be contingent on the candidate providing an evaluation for equivalency by a foreign credential evaluation service prior to starting employment (and may be requested prior to interview). Complete applications must be submitted by the closing date. Information submitted after this date will not be added. Incorrect application forms will not be accepted. Resumes will not be accepted in lieu of a completed application. Candidates may remain on the certified eligible list for a period of at least one year. The resulting certified eligible list for this recruitment may be used for similar positions in this or other State agencies.

BENEFITS

STATE OF MARYLAND BENEFITS

Appropriate accommodations for individuals with disabilities are available upon request by calling: 410-767-1251 or MD TTY Relay Service 1-800-735-2258.

We thank our Veterans for their service to our country.

People with disabilities and bilingual candidates are encouraged to apply.

As an equal opportunity employer, Maryland is committed to recruitment, retaining and promoting employees who are reflective of the State's diversity.