Executive Associate I (S03144)

Montgomery College; Rockville (MD); Hybrid; USD 41,000 - 53,000; Full time

Benefits offered by this job

Paid vacation

Medical insurance

Tuition assistance

Retirement plan

Job summary

Montgomery College is seeking an Executive Associate I in the Office of the President. The role supports two executive administrators, maintains calendars, prepares presentations, and coordinates events.

The position requires strong communication, budgeting, and document management skills, with telework eligibility for one day per week. The candidate should have five years of administrative support experience (two in leadership), an appropriate education background, and be authorized to work in

Qualifications

• Five years of increasingly responsible administrative support experience, two years in leadership support.
• Knowledge of modern office procedures and practice; budgeting and accounting systems; data collection and reporting.
• Some college coursework in business writing, computer software applications, accounting, or related field.
• Eligible to work in the United States without employer sponsorship.

Responsibilities

• Serve as a confidential aide to two administrators.
• Manage calendars, arrange meetings, and handle travel logistics.
• Prepare reports, presentations, and correspondence with accuracy and compliance to style guides.
• Coordinate events and supervise staff or student workers as needed.
• Monitor budgets, process invoices, and maintain financial records.

Skills

Administrative support experience

Leadership support experience

Event coordination

Budgeting knowledge

Data reporting and record-keeping

Education

High School Diploma or GED

Associate’s degree

Tools

MS Office (Word, Excel, PowerPoint)

Job description

Job Description

Montgomery College, Maryland, has an immediate need for a full-time Executive Associate I in the Office of the President. The standard work schedule is Monday-Friday, 8:30 am – 5:00 pm. This is a non-bargaining, non-exempt, grade 25 position. For non-exempt positions, you are not eligible to work a secondary job at Montgomery College. Montgomery College promotes and creates a working and learning environment rooted in the basic tenets of fairness, diversity, and inclusiveness. This position is eligible for telework 1 day a week. This eligibility is subject to change based on the needs of the unit.

The Executive Associate supports two executive administrators, including the vice president for government relations, by independently performing a variety of administrative duties requiring knowledge of a wide range of College processes, policies, and procedures. May also be responsible for coordinating and arranging events; coordinating and preparing reports; managing calendars, complex scheduling tasks, confidential document management; assisting with the production of presentations, PowerPoint presentations, and Excel spreadsheets.

The incumbent communicates well with others at all levels throughout the College including senior leaders as well as elected officials and their staff, external businesses and organizations to obtain and provide information, and to arrange appointments, meetings, events, travel, and schedules. Maintains, liaises with, and informs other parties of matters requiring their attention. Speaks for the supervisor on matters on which the supervisor’s views are known, or as otherwise authorized.

Duties include but are not limited to:

• Serve as a confidential aide to two administrators.
• Perform a wide variety of administrative duties: receive and screen phone calls; create correspondence, flyers, etc.
• Filter contacts for administrator(s); transmit and explain directives for staff; direct calls and walk-ins to appropriate staff or departments; facilitate the resolution of complaints from students, parents, and the general public.
• Maintain administrator’s calendar; schedule and reserve monthly meeting and conference spaces, coordinate, communicate, and document general event invitations.
• Proofread materials for accuracy, completeness, and compliance with established style guide requirements, standards, policies and procedures.
• Acts as a liaison between administrator and department/office staff, other College staff, outside organizations, and others; attend meetings, take verbatim or summary notes and distribute notes and minutes; follow-up on decisions and actions taken at meetings; represent the office at committee meetings, work groups and other events as assigned; orders supplies through various vendors.
• Assist the organization’s budget by gathering, reviewing, and recording information; monitor departmental accounts and track expenditures; prepare and process expense reports, requisitions and purchase orders; verify, process and pay invoices; review and reconcile purchasing card statements for approval by the account manager; and other financial/budgetary administrative services.
• Maintain/update databases and/or tracking systems for files, correspondence, or issues requiring immediate attention and follow-up.
• Research files and records compile data, memos, notes, and weekly, monthly, and annual reports to accuracy and completeness for supervisory review and/or signature.
• May update program web pages and compose and publish newsletters and notices.
• May provide work direction and training to subordinate staff, assign work, and enforce work standards, counsel, and evaluate assigned employees.
• Develop, modify, and monitor office procedures to ensure compliance, accuracy, and efficient operation.
• Ensure office coverage and provide training to staff and student workers.
• May serve as a regulatory resource to support compliance needs.
• Assist with planning events including managing logistics; arranging for catering; coordinating, arranging, and confirming facilities and public safety plans; and assisting as needed during the event.
• Performs other duties as assigned.

Required Qualifications:

• High School Diploma or GED.
• Some college coursework in business writing, computer software applications, accounting, or an appropriate combination of education and work experience at an executive support level.
• Five years of increasingly responsible administrative support experience, two years of which were in support of a leadership position.
• Knowledge of modern office procedures and practice; English usage and mathematical computations and techniques needed to collect, organize, and report information/data in a narrative or statistical format; record-keeping principles and procedures; standard budgeting and accounting systems; personal computer hardware and office software; and College and departmental policies, procedures, and programs.
• The equivalent combination of education, training, certification and/or experience that provides the required knowledge and expertise to perform the essential functions of the job may be considered.
• Eligible applicants must currently be authorized to work in the United States and not require employer visa sponsorship.

Preferred Qualifications:

• Associate’s degree.
• Experience with government relations.

Hiring range: $29.51 – 38.35 per hour. Initial salary placement for new hires falls between the minimum and midpoint of the range and is based on relevant candidate experience and internal equity. The maximum salary for this position is $47.20 per hour.

Montgomery College does not currently offer voluntary remote work, or withhold payroll taxes for states outside of its tax reciprocity agreements. As a result, employees must reside in, and perform any approved telework from Maryland, Washington, DC, Virginia, West Virginia, Delaware, or Pennsylvania. Employees residing in other states at the time of hire are not eligible for telework until they have secured a permanent residence in one of the states listed above.

As a condition of employment, the following are required at the time of hire:

• Successful completion of a background check and degree verification (if applicable).
• Participation in a Maryland State Retirement System plan (Pension or Optional Retirement Plan, depending on the position). If you are already retired from the Maryland State Retirement System, you may not enroll in a Maryland State Retirement System plan at Montgomery College and may have earnings restrictions, per state law.

Our benefits package includes: generous paid vacation, sick, paid holidays, medical, dental, vision, group legal benefits, professional development, retirement plan, educational assistance, tuition waiver for employee and dependents, wellness programming including onsite gyms, pools and classes.

Montgomery College is an equal opportunity employer committed to promoting and fostering diversity among its student body, faculty, and staff.

Montgomery College is a tobacco-free and smoke-free workplace.

Closing Date

Sunday, November 8, 2026