Executive Associate (Athletics)

UNIVERSITY OF ARIZONA; Tucson (AZ); On-site; USD 65,000 - 85,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

Life insurance

Disability programs

Paid vacation

Sick leave

Holidays

Tuition reduction

Retirement plans

Recreation access

Job summary

The University of Arizona Athletics Department invites you to apply for the role of Executive Associate (Administrative Support Manager I). This position performs a variety of complex and confidential administrative support functions for the Vice President and Director of Athletics and senior leadership.

The Executive Associate will supervise and manage the central office, coordinate executive communications and scheduling, and support internal and external stakeholders, including donors and

Qualifications

• Bachelor's degree or equivalent professional experience required.
• Minimum of three years of related work experience.
• Valid driver’s license and ability to drive according to the University Fleet Safety Policy.

Responsibilities

• Oversee administrative functions for the VP and Director of Athletics.
• Coordinate meetings, scheduling, and events.
• Liaise with internal and external stakeholders, including donors and coaches.
• Prepare reports, agendas, and minutes; manage documentation.
• Maintain confidentiality and exercise discretion.
• Assist with travel arrangements and budget accountability.

Skills

Communication skills

Multitasking

Confidentiality

Project management

Detail orientation

Organizational skills

Interpersonal skills

Professionalism

Education

Bachelor's degree or equivalent

Job description

Address

1 National Championship Drive, Tucson, AZ 85721 USA

Position Highlights

The Athletics Department is dedicated to excellence in collegiate sports, building a modern model of intercollegiate athletics fostering integrity, innovation, and student‑athlete success.

The University of Arizona's Athletics Department invites you to apply for the role of Executive Associate (Administrative Support Manager I). This position performs a variety of complex and confidential administrative support functions for the Vice President and Director of Athletics and senior leadership. The Executive Associate will supervise and manage the central office, coordinate executive communications and scheduling, and support internal and external stakeholders.

This position requires the ability to work a flexible schedule, including nights, weekends, holidays, and travel as needed. Visa sponsorship is not available for this position.

Outstanding U of A benefits include health, dental, and vision insurance plans; life insurance and disability programs; paid vacation, sick leave, and holidays; U of A/ASU/NAU tuition reduction for the employee and qualified family members; retirement plans; access to U of A recreation and cultural activities; and more!

Duties & Responsibilities

• Oversee a broad array of administrative and operational functions directly related to the office of the Vice President and Director of Athletics. This includes calendar oversight, scheduling and coordinating meetings, appointments, and events.
• Ensure all logistical aspects are addressed before all events.
• Provide essential support to the Intercollegiate Athletics Department, including direct support to the Athletics Director and senior leadership.
• Facilitate clear and efficient communication between the Director and internal and external stakeholders.
• Coordinate with donors, head coaches, assistant coaches, staff, the community, University leadership, the Big 12 Conference office, as well as athletics directors nationwide on a variety of topics and issues.
• Draft, review, and distribute correspondence, reports, and presentations on behalf of the Director.
• Manage documentation systems, including preparing reports, agendas, and minutes and conducting data analysis.
• Serve as a liaison and oversee communications that affect the department, including, but not limited to, preparing necessary files and agendas, taking minutes, following up on action items, and handling routine correspondence.
• Evaluate, analyze, and recommend operational and process improvements and solutions.
• Utilize mature judgment and appropriate discretion to make informed decisions when dealing with complex, private, and sensitive issues, with a high concern for detail, confidentiality, and timeliness. Ensure communications and documentation are managed in accordance with University policies and regulations.
• Receive and screen communications (emails and phone calls) not requiring the immediate personal attention of the Vice President and Director of Athletics, using independent judgment to determine the order of priority.
• Adhere to professionalism and confidentiality in all communications with internal and external stakeholders.
• Investigate and respond to management and public requests concerning problematic situations and discrepancies, including those forwarded for a response.
• Manage office functions to ensure smooth office operations, oversee staff, manage performance evaluations, hire staff, make necessary recommendations for termination, and recommend salary changes, including merit recommendations and promotions.
• Manage travel arrangements and process accounts payable and receivable items before and after travel.
• Budget accountability.
• Additional duties as assigned.

Knowledge, Skills, and Abilities

• Excellent verbal and written communication skills.
• Ability to multitask with frequent interruptions.
• Ability to maintain confidentiality and work effectively under time constraints.
• Ability to initiate, lead, and support value‑added projects.
• Meticulous attention to detail.
• Self-motivated and results‑oriented with a positive demeanor.
• Strong organizational skills, including the ability to plan, prioritize, and successfully manage multiple concurrent projects.
• Ability to develop and maintain positive interpersonal relations.
• Ability to communicate effectively with individuals at all organizational levels and project a positive and professional attitude.

Minimum Qualifications

• Bachelor's degree or equivalent advanced learning attained through professional level experience required.
• Minimum of three (3) years of related work experience or equivalent combination of education and work experience required.
• Must have a valid driver’s license and ability to drive according to the University Fleet Safety Policy .

Preferred Qualifications

FLSA

Exempt

Full Time/Part Time

Full Time

Number of Hours Worked per Week

40 + nights and weekends

Job FTE

1.0

Work Calendar

Fiscal

Job Category

Organizational Administration

Benefits Eligible

Yes - Full Benefits

Rate of Pay

DOE

Compensation Type

salary at 1.0 full-time equivalency (FTE)

Grade

9

Compensation Guidance

The Rate of Pay Field represents the University of Arizona’s good faith and reasonable estimate of the range of possible compensation at the time of posting. The University considers several factors when extending an offer, including but not limited to, the role and associated responsibilities, a candidate’s work experience, education/training, key skills, and internal equity.

The Grade Range represent a full range of career compensation growth over time. The university offers compensation growth opportunities within its career architecture. To learn more about compensation, please review our Applicant Compensation Guide and our Total Rewards Calculator.

Career Stream and Level

M1

Job Family

Administrative Support

Job Function

Organizational Administration

Type of criminal background check required

Name-based criminal background check (non-security sensitive)

Number of Vacancies

1

Target Hire Date

Expected End Date

Contact Information for Candidates

Morgan Domenick
Associate AD, Administration
[e-mail]

Open Date

7/28/2026

Open Until Filled

Yes

Notice of Availability of the Annual Security and Fire Safety Report

In compliance with the Jeanne Clery Campus Safety Act (Clery Act), each year the University of Arizona releases an Annual Security Report (ASR) for each of the University’s campuses. Thesereports disclose information including Clery crime statistics for the previous three calendar years and policies, procedures, and programs the University uses to keep students and employees safe, including how to report crimes or other emergencies and resources for crime victims. As a campus with residential housing facilities, the Main Campus ASR also includes a combined Annual Fire Safety report with information on fire statistics and fire safety systems, policies, and procedures.
Paper copies of the Reports can be obtained by contacting the University Compliance Office at [e-mail].