Bilingual Receptionist (Cantonese, Vietnamese, Spanish)

API Legal Outreach; Oakland (CA); On-site; USD 42,000 - 54,000; Full time

Benefits offered by this job

Pre‑tax 403(b) retirement plan with?em

14 paid holidays

PTO, sick leave

100% employer‑paid options for medical

Pre‑tax Flexible Spending Accounts

Job summary

API Legal Outreach in Oakland seeks a Receptionist to support reception, office administration and legal support duties. You will be the first point of contact for clients, vendors and guests, and you will work in our East Bay office with occasional coordination with the San Francisco office.

The ideal candidate has at least 2 years of experience in a legal office or human services setting, and can interpret and translate in Chinese, Vietnamese, or Spanish.

Qualifications

• At least 2 years of successful work experience with secretarial, office support, and/or receptionist duties in a legal office, human services agency, or equivalent setting.
• Ability to interpret and translate in any one of the following languages: Chinese, Vietnamese, or Spanish.
• Demonstrated commitment to serve disadvantaged persons in communities of color; with clients who are low‑income, immigrants, women, seniors and/or those with disabilities through face‑to‑face and telephone contact.
• Demonstrated ability to manage and respond appropriately to high level of telephone traffic.
• General knowledge of office administrative operations and equipment such as operating telephone system, postage machine, fax machine, copier and scanner.
• Ability to communicate well orally and in writing, effectively manage time, handle critical information, work independently, plan and implement office objectives, and to work well in a team oriented, multicultural work environment.
• High degree of interpersonal skills in interacting with staff, clients and the public.

Responsibilities

• Provide full range of legal clerical and support services to attorneys and other staff.
• Provide telephone and client reception services (answering and screening calls, retrieving messages and forwarding messages, answering questions to people who walk in, signing in clients and vendors, receiving packages).
• Open and close the office.
• Maintain client files, casework, reporting, and database systems.
• Provide written and oral translation.
• Data entry and general office equipment maintenance.
• Support with all facility management related functions including waste management, office organization, and other projects as needed.
• Support with IT related initiatives as needed.
• Other office related duties.

Skills

Office support

Interpersonal skills

Teamwork

Time management

Communication skills

Tools

Telephone system

Copier/Scanner

Data entry systems

Job description

About Asian Pacific Islander Legal Outreach

API Legal Outreach is the largest social justice legal organization focused on the Asian/Pacific Islander, Latinx, and immigrant communities of the Greater Bay Area and the Central Valley. A growing community-based organization founded in 1975, our mission is to provide culturally competent and linguistically appropriate direct services to the most marginalized segments of our community including low‑income women, seniors, immigrants, and youth.

With offices in Oakland and San Francisco, our work is focused in the areas of Gender‑based Violence, Immigration & Immigrant Rights, Disability Rights, Senior Law and Elder Abuse, Anti‑Human Trafficking, Youth Violence Prevention, Anti‑API Hate Violence, the preservation of affordable housing and small businesses, and other social justice issues.

Position Overview

Reporting to the Administrative Manager, the Receptionist will assist in reception, office administration and legal support duties. The receptionist is often the first point of contact for clients, vendors, and guests to our office. This role is based in our East Bay office, with a work schedule of Monday‑Friday during business hours in office and may have additional responsibilities linked to our San Francisco office. The ideal candidate will be dedicated to serving underserved Asian Pacific Islander communities and BIPOC communities in the Greater Bay Area.

Key Responsibilities

• Provide full range of legal clerical and support services to attorneys and other staff.
• Provide telephone and client reception services (answering and screening calls, retrieving messages and forwarding messages, answering questions to people who walk in, signing in clients and vendors, receiving packages).
• Open and close the office.
• Maintain client files, casework, reporting, and database systems.
• Provide written and oral translation.
• Data entry and general office equipment maintenance.
• Support with all facility management related functions including waste management, office organization, and other projects as needed.
• Support with IT related initiatives as needed.
• Other office related duties.

Minimum Qualifications

• At least 2 years of successful work experience with secretarial, office support, and/or receptionist duties in a legal office, human services agency, or equivalent setting.
• Ability to interpret and translate in any one of the following languages: Chinese, Vietnamese, or Spanish.
• Demonstrated commitment to serve disadvantaged persons in communities of color; with clients who are low‑income, immigrants, women, seniors and/or those with disabilities through face‑to‑face and telephone contact.
• Demonstrated ability to manage and respond appropriately to high level of telephone traffic.
• General knowledge of office administrative operations and equipment such as operating telephone system, postage machine, fax machine, copier and scanner.
• Ability to communicate well orally and in writing, effectively manage time, handle critical information, work independently, plan and implement office objectives, and to work well in a team oriented, multicultural work environment.
• High degree of interpersonal skills in interacting with staff, clients and the public.

Compensation And Benefits

• Pre‑tax 403(b) retirement plan with employer matching funds.
• 14 paid holidays, including floating holiday.
• PTO, sick leave.
• 100% employer‑paid options for medical, dental, and vision plans.
• Pre‑tax Flexible Spending Accounts.

Equal Employment Opportunity

API Legal Outreach is an equal opportunity employer to all, regardless of age, ancestry, color, disability, exercise of the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (including pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.