Executive Associate

API Legal Outreach; San Francisco (CA); Hybrid; USD 60,000 - 90,000; Full time

Benefits offered by this job

Travel between offices

Job summary

API Legal Outreach is seeking an Executive Associate to support the Executive Director with development and legal duties. Based in San Francisco with duties for the East Bay office, the role requires discretion, strong organization, and a commitment to social justice.

The ideal candidate will manage confidential information, coordinate meetings, assist with grant applications, and maintain client communications across diverse stakeholders. Bilingual abilities and translation support are a plus.

Qualifications

• High school diploma or equivalent.
• At least 3 years of executive/administrative support experience.
• Experience in nonprofit or legal settings preferred.
• Strong organization and multitasking skills.
• Excellent written and verbal communication with diverse stakeholders.
• Proficiency with office software and database tools.
• Commitment to social justice and working with API communities.

Responsibilities

• Provide confidential support to the Executive Director.
• Coordinate calendars, meetings, and events.
• Assist with development tasks, grants, and fundraising.
• Prepare correspondence and client communications.
• Support data entry and reporting in Legal Server.
• Handle translations for clients as needed.

Skills

Administrative support

Scheduling

Communication

Translation

Education

High school diploma

Bachelor’s degree

Tools

Microsoft Office

Legal Server

Job description

About Asian Pacific Islander Legal Outreach

API Legal Outreach is the largest social justice legal organization focused on the Asian/Pacific Islander, Latinx, and immigrant communities of the Greater Bay Area and the Central Valley. A growing community-based organization founded in 1975, our mission is to provide culturally competent and linguistically appropriate direct services to the most marginalized segments of our community including low-income women, seniors, immigrants, and youth. With offices in Oakland and San Francisco, our work is focused in the areas of Gender-based Violence, Immigration and Immigrant Rights, Disability Rights, Senior Law and Elder Abuse, Anti-Human Trafficking, Youth Violence Prevention, Anti API Hate Violence, the preservation of affordable housing and small businesses, and other social justice issues.

About Asian Pacific Islander Legal Outreach

API Legal Outreach is the largest social justice legal organization focused on the Asian/Pacific Islander, Latinx, and immigrant communities of the Greater Bay Area and the Central Valley. A growing community-based organization founded in 1975, our mission is to provide culturally competent and linguistically appropriate direct services to the most marginalized segments of our community including low-income women, seniors, immigrants, and youth. With offices in Oakland and San Francisco, our work is focused in the areas of Gender-based Violence, Immigration and Immigrant Rights, Disability Rights, Senior Law and Elder Abuse, Anti-Human Trafficking, Youth Violence Prevention, Anti API Hate Violence, the preservation of affordable housing and small businesses, and other social justice issues.

Position Overview

Reporting to the Executive Director, the Executive Associate will assist in a variety of tasks including development and legal support duties. This position will be based in San Francisco but will also carry responsibilities for our East Bay office. The role demands a commitment to social justice. Interaction with a variety of stakeholders and representation of the organization in diverse settings are key components of this role. The ideal candidate will be dedicated to serving underserved Asian and Pacific Islander communities and BIPOC communities in the Greater Bay Area. This position regularly handles confidential information related to organizational management, including personnel matters, labor relations, and business strategy. Discretion and confidentiality are essential requirements of this role.

Key Responsibilities

Our funding varies and staff work sometimes shifts but we project that your position will assist in a variety of tasks including development and legal support duties. The essential functions include:

• Reports directly to and serves in primary support of the Executive Director, with access to confidential executive communications.
• Assist the Executive Director with development and legal case-related tasks, providing a full range of legal, clerical, and support services for cases and administrative matters.
• Provide communications with clients and case contacts.
• Assist with fundraising work including grant applications, donation solicitation, and events.
• Assist with media and community relations, public education, social media and outreach work.
• Performing client intake including gathering information on legal problems and client demographic information.
• Provide oral and written translation for clients.
• Assist with data entry and reporting including recording work on Legal Server.
• Other office related duties as needed (e.g. Development, Fundraising, Case work)

Minimum Qualifications

• A high school diploma or equivalent.
• At least 3 years of experience as an administrative or executive associate, preferably in a non-profit or legal setting.
• Demonstrated experience in providing administrative support including scheduling, communication, and coordination of meetings and events.
• Strong organizational skills with the ability to manage multiple tasks and priorities efficiently.
• Excellent communication skills, both oral and written, with the ability to interact effectively with diverse stakeholders including clients, staff, and community partners.
• Competence in using office software and tools, including word processing, spreadsheets, and database management.
• Demonstrated commitment to social justice, with an understanding of the needs of Asian and Pacific Islander communities and BIPOC communities.

Preferred Qualifications

• Bachelor’s degree in Business Administration, Non-Profit Management, Legal Studies, or a related field.
• Experience in legal case management, including client intake, data entry, and reporting.
• Proven track record of assisting with development activities such as fundraising, grant applications, and event planning.
• Strong skills in IT troubleshooting and managing office technology resources.
• Experience in media and community relations, public education, social media management, and outreach work.
• Ability to provide oral and written translation for clients, if applicable.
• Willingness and ability to travel between offices in San Francisco and East Bay as required.
• Fluency in an Asian or Pacific Islander language is highly desirable to assist with client communication and translation including Spanish or Japanese.

Equal Employment Opportunity

API Legal Outreach is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation. Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.