Executive Assistant ZA 2

simera-talent; San Francisco (CA); On-site; USD 65,000 - 95,000; Full time

Job summary

Simera Talent is seeking an Executive Assistant to provide high-level administrative support to executives and leadership teams. You will manage calendars, coordinate travel, prepare reports, and ensure efficient daily operations.

The role requires strong organizational, communication, and multitasking skills, with attention to detail and the ability to handle confidential information. You will work collaboratively with internal teams and external contacts to keep priorities on track.

Qualifications

• Experience in executive support, administration, or a related role.
• Strong organizational and multitasking abilities.
• Excellent written and verbal communication skills.
• Ability to manage confidential information professionally.
• Proficiency with spreadsheets, presentations, and productivity tools.
• Strong attention to detail and time management skills.
• Ability to work independently and handle multiple priorities.
• Professional, proactive, and problem-solving mindset.

Responsibilities

• Manage executive calendars, meetings, and appointments
• Coordinate travel arrangements and meeting logistics
• Handle emails, communications, and follow-up tasks
• Prepare reports, presentations, and business documents
• Organize files, records, and confidential information
• Support daily administrative and operational activities
• Coordinate with internal teams and external contacts
• Assist with project tracking and executive priorities

Skills

Organizational skills

Multitasking abilities

Written and verbal communication

Time management

Proactive problem-solving

Independent work

Attention to detail

Confidential information handling

Job description

We are looking for a highly organized and proactive Executive Assistant to support executives and leadership teams with administrative and operational tasks. This role is responsible for managing schedules, coordinating communications, organizing meetings, and ensuring daily operations run efficiently.

Responsibilities

• Manage executive calendars, meetings, and appointments
• Coordinate travel arrangements and meeting logistics
• Handle emails, communications, and follow-up tasks
• Prepare reports, presentations, and business documents
• Organize files, records, and confidential information
• Support daily administrative and operational activities
• Coordinate with internal teams and external contacts
• Assist with project tracking and executive priorities

Requirements

• Experience in executive support, administration, or a related role
• Strong organizational and multitasking abilities
• Excellent written and verbal communication skills
• Ability to manage confidential information professionally
• Proficiency with spreadsheets, presentations, and productivity tools
• Strong attention to detail and time management skills
• Ability to work independently and handle multiple priorities
• Professional, proactive, and problem-solving mindset