Executive Assistant - Westin Riverfront Resort & Spa

The Westin Riverfront Resort & Spa; Town of Avon (NY); On-site; USD 37,000 - 41,000; Full time

Benefits offered by this job

Marriott Hotel Discounts Worldwide

Winter Incentive Program

Paid Time Off

Health Insurance options

401(K) Plan with employer match

Career Development Trainings

Discounted Gym Memberships

Job summary

The Westin Riverfront Resort & Spa in Avon, CO is seeking an Executive Assistant to support the General Manager and Executive Committee. You’ll manage calendars, coordinate high-profile meetings, prepare materials, and handle travel logistics to keep the executive office running smoothly.

Ideal candidates bring 2+ years of administrative or EA experience, excellent organization, and strong written and verbal communication.

Qualifications

• 2+ years of administrative, executive assistant, office management, or similar experience.
• Exceptional organization, time management, and attention to detail.
• Strong written and verbal communication skills.
• Advanced proficiency with Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Professional judgment, discretion, and ability to handle confidential information.

Responsibilities

• Provide comprehensive administrative support to the General Manager and Executive Committee, including calendar management, correspondence, research, document preparation, meeting coordination, and travel logistics.
• Prepare executive-level meeting materials, presentations, reports, agendas, and action items while maintaining organized records and historical reference materials.
• Coordinate leadership meetings, retreats, seasonal meetings, associate engagement activities, recognition events, community events, and other resort initiatives.
• Serve as a professional point of contact for executives, associates, guests, owners, vendors, and community partners, using sound judgment to respond to inquiries and ensure requests are handled appropriately.
• Support resort communications, including newsletters, internal communications, back-of-house information, guest communications, and online guest review responses.
• Compile and organize operational information and reports, assist with expense reporting and coding, and maintain office supplies, equipment, and administrative resources.
• Maintain confidentiality, anticipate the needs of resort leadership, and contribute to special projects, new initiatives, and other priorities as requested.

Skills

Executive support

Calendar management

Communication

Discretion

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Microsoft Outlook

Job description

The Westin Riverfront Resort & Spa is looking for a highly organized, polished, and proactive Executive Assistant to support the General Manager and Executive Committee at one of the Vail Valley’s premier resort destinations. This is an opportunity to work at the center of resort leadership, where your organization, judgment, communication skills, and ability to anticipate what’s next will make a real impact every day.

You’ll be a trusted partner to the resort’s leadership team, helping keep priorities moving, details buttoned up, and the day-to-day rhythm of the Executive Office running smoothly. From coordinating executive schedules and high-profile meetings to preparing presentations, supporting resort-wide events, managing communications, and taking on special projects, you’ll have a hand in the work that keeps a complex resort operation moving forward. If this sounds like a good fit, let’s talk!

What You’ll Do Includes

• Provide comprehensive administrative support to the General Manager and Executive Committee, including calendar management, correspondence, research, document preparation, meeting coordination, and travel logistics.
• Prepare executive-level meeting materials, presentations, reports, agendas, and action items while maintaining organized records and historical reference materials.
• Coordinate leadership meetings, retreats, seasonal meetings, associate engagement activities, recognition events, community events, and other resort initiatives.
• Serve as a professional point of contact for executives, associates, guests, owners, vendors, and community partners, using sound judgment to respond to inquiries and ensure requests are handled appropriately.
• Support resort communications, including newsletters, internal communications, back-of-house information, guest communications, and online guest review responses.
• Compile and organize operational information and reports, assist with expense reporting and coding, and maintain office supplies, equipment, and administrative resources.
• Maintain confidentiality, anticipate the needs of resort leadership, and contribute to special projects, new initiatives, and other priorities as requested.

Location: The Westin Riverfront Resort & Spa, Avon, CO

Start Date: ASAP

Employment Type: Full Time Year Round

Pay Rate: $27-30/hour, DOE

Schedule: 4 days per week with flexible start and end times per business needs

Post Closing Date: 9/30/2026 or when filled

Our Ideal Candidate Has…

• 2+ years of administrative, executive assistant, office management, or similar professional experience , preferably in a hospitality, resort, or service-oriented environment.
• Exceptional organization, time management, and attention to detail , with the ability to manage multiple priorities, deadlines, schedules, and projects with accuracy.
• Strong written and verbal communication skills , including the ability to prepare polished correspondence, reports, presentations, and other executive-level materials.
• Advanced proficiency with Microsoft Office , including Word, Excel, PowerPoint, and Outlook, with the ability to quickly learn new software and business systems.
• Professional judgment, discretion, and interpersonal skills , with the ability to handle confidential information, anticipate needs, work independently, and provide exceptional service to executives, associates, and guests.

Benefits & Perks:

In addition to onsite parking, our benefits package is designed to enhance your overall experience and well-being. Enjoy Marriott Hotel Discounts Worldwide, a Winter Incentive Program for full-time employees, and Paid Time Off. Choose from three Health Insurance plans, along with Dental, Vision, & Accident Insurance, and Life Insurance, all available for full-time staff. We offer a 401(K) Plan with a discretionary employer match. Our commitment to your growth includes Career Development Trainings and Discounted Gym Memberships at The Athletic Club Westin. You’ll also benefit from Discounts at Eye Pieces, Corporate Discounts through Perk Spot, a Sabbatical Program, and a $500 Referral Program. Join us and experience a comprehensive benefits package that supports your professional growth and personal well-being!

We are committed to creating an inclusive workplace where everyone feels valued, respected, and empowered to succeed. We welcome applicants from all backgrounds and experiences and make employment decisions based on qualifications, merit, and business needs.