Executive Assistant - Viaero Fiber

VIAERO FIBER NETWORKS; Fort Morgan (CO); On-site; USD 58,000 - 65,000; Full time

Job summary

Viaero Fiber Networks is seeking an Executive Assistant to provide high-level administrative, operational, and strategic support to senior leadership. This onsite role in Fort Morgan requires exceptional organizational skills, sound judgment, and the ability to manage multiple priorities in a fast-paced environment.

The Executive Assistant will coordinate travel, prepare materials, manage calendars, oversee events, and drive organizational efficiency through proactive communication and

Qualifications

• Bachelor’s degree in business administration, communications, or related field preferred.
• Minimum of three (3) years of executive administrative experience supporting VP and above.
• Must be at least 21 years old with a valid driver’s license and able to pass pre-employment checks.
• Proven ability to manage multiple, complex priorities with accuracy and discretion.
• Exceptional written and verbal communication skills; high integrity and professionalism.

Responsibilities

• Manage executive calendars, appointments, meetings, and travel arrangements with confidentiality.
• Prepare, review, and edit correspondence, reports, presentations, and other documents.
• Coordinate and support offsite meetings, and leadership events, including logistics, agendas, and follow-up actions.
• Attend key management meetings and organize necessary materials for meetings.
• Track and follow up on strategic projects, deadlines, and deliverables to ensure timely completion.
• Collaborate with other departments to facilitate smooth communication and execution of executive directives.
• Handle confidential and sensitive information with discretion and professionalism.
• Create and maintain detailed organization charts and budgets.
• Prepare briefing materials and background information for meetings and public appearances.

Skills

MS365 proficiency

Executive communication

Time management

Relationship building

Education

Bachelor’s degree in business administration or related field

Tools

MS365 Suite

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Regular Full-Time Professional Fort Morgan, Fort Morgan, CO, US

Salary Range: $58,000.00 To $65,000.00 Annually

The Executive Assistant for Viaero Fiber Networks provides high-level administrative, operational, and strategic support to assigned, senior leadership within Viaero Fiber. This is an onsite role in Fort Morgan, and requires exceptional organizational skills, sound judgment, discretion, and the ability to manage multiple priorities in a fast-paced environment.

The Executive Assistant serves as a trusted partner, helping to optimize time, ensure effective communication, and drive organizational efficiency. They are responsible for executive administrative functions including making travel arrangements, managing expense reports and invoices, scheduling meetings, receiving visitors, internal and external correspondence, overseeing company functions and event coordination, calendar management, general office duties, preparing materials for all meetings, registering for all conferences and other duties as assigned.

Responsibilities

• Manage executive calendars, appointments, meetings, and travel arrangements with a high level of accuracy and confidentiality.
• Prepare, review, and edit correspondence, reports, presentations, and other documents.
• Coordinate and support offsite meetings, and leadership events, including logistics, agendas, and follow-up actions.
• Attend key management meetings and organize necessary materials for meetings.
• Track and follow up on strategic projects, deadlines, and deliverables to ensure timely completion.
• Collaborate with other departments to facilitate smooth communication and execution of executive directives.
• Handle confidential and sensitive information with discretion and professionalism.
• Create and maintain detailed organization charts and budgets.
• Prepare briefing materials and background information for meetings and public appearances.

Qualifications

• Bachelor’s degree in business administration, communications, or related field preferred, or other degree, such as paralegal.
• Minimum of three (3) years of executive administrative experience, supporting VP and above clients. This is not an entry-level administrative role.
• Must be at least 21 years old, have a valid driver’s license, and ability to pass pre-employment processes, including drug test, criminal background, and motor vehicle record check.
• Proven ability to manage multiple, complex priorities with attention to detail and accuracy.
• Exceptional written and verbal communication skills.
• High level of integrity, professionalism, and discretion when handling confidential information.
• Strong proficiency in MS365 (Outlook, Word, Excel, PowerPoint) and familiarity with MS collaboration tools.
• Demonstrated ability to build relationships, influence without authority, and operate effectively in a dynamic environment.