Executive Assistant (US East Coast)

Thermo Fisher Scientific Inc.; Morrisville (NC); Remote; Full time

Job summary

An established industry player is seeking a dedicated Administrative Assistant to support their Commercial team. This remote opportunity offers a chance to contribute to meaningful work that impacts global health. You'll be responsible for managing correspondence, organizing meetings, and ensuring smooth operations within the office. If you have strong organizational skills, a keen attention to detail, and a passion for making a difference, this role is perfect for you. Join a team that values your contributions and supports your career growth while working in a collaborative environment focused on delivering life-changing therapies.

Benefits

Comprehensive Total Rewards Package

Variable Annual Bonus

Reasonable Accommodations for Disabilities

Qualifications

• High school graduate or professional certification required.
• 3-6 years of previous administrative experience preferred.

Responsibilities

• Compose and distribute correspondence, reports, and documents.
• Maintain manager's calendar and arrange travel schedules.
• Coordinate details of meetings and prepare presentations.

Skills

Microsoft Office

Communication Skills

Organizational Skills

Interpersonal Skills

Attention to Detail

Education

High School Diploma

Professional Certification

3-6 Years Administrative Experience

Job description

Work Schedule

Standard (Mon-Fri)

Environmental Conditions

Office

Job Description

At Thermo Fisher Scientific, you’ll discover meaningful work that makes a positive impact on a global scale. Join our colleagues in bringing our Mission to life - enabling our customers to make the world healthier, cleaner and safer. We provide our teams with the resources needed to achieve individual career goals while taking science a step beyond through research, development and delivery of life-changing therapies. Your determination to deliver quality and accuracy will improve health outcomes that people and communities depend on – now and in the future.

This role will specifically support our Commercial team. This is a remote opportunity for candidates located on the East Coast of the United States.

Essential Functions

• Composes, copies and distributes correspondence and memoranda, reports, documents, forms and tables as requested.
• Inventories, orders and distributes office supplies.
• Sorts and distributes incoming mail, correspondence and other printed material.
• Maintains calendar of the manager and ensures the manager remains on schedule and properly prioritized throughout the day given the changing business requirements.
• Arranges travel schedule and reservations and prepares expense reports and ensures submission in a timely fashion.
• Coordinates details of onsite and offsite meetings and conferences including catering needs.
• Collects, compiles and prepares presentations, reports, meetings agendas and other documents; establishes, organizes and maintains files.
• Cooperates and coordinates with administrative assistants in other departments to handle temporary work overloads and fill in for temporary absences.
• May supervise or lead other administrative support staff.

Education and Experience

• High school/secondary school graduate or professional certification.
• Previous administrative experience (comparable to 3-6 years).
• Or, an equivalent combination of education, training and experience that provides the knowledge, skills and abilities to perform the job.

Knowledge, Skills and Abilities

• Good knowledge of company operations, policies and procedures.
• Strong Microsoft Office skills.
• Strong communication, organizational and interpersonal skills.
• Ability to identify and set priorities and effectively perform a variety of tasks simultaneously.
• Ability to deal professionally with highly confidential information and matters.
• Strong attention to detail and accuracy.
• Positive attitude and ability to work effectively with others at all levels of the organization.
• Ability to lead and provide task assignments and direction to other administrative or clerical personnel.

Physical Requirements:

• Frequently stationary for 4-6 hours per day. Repetitive hand movement of both hands with the ability to make fast, simple, repeated movements of the fingers, hands, and wrists.
• Occasional mobility required.
• Occasional crouching, stooping, bending and twisting of upper body and neck.
• Light to moderate lifting and carrying (or otherwise moves) objects including luggage and laptop computer with a maximum lift of 15-20 lbs.
• Ability to access and use a variety of computer software developed both in-house and off-the-shelf.
• Ability to communicate information and ideas so others will understand; with the ability to listen to and understand information and ideas presented through spoken words and sentences.
• May interact with others, relating and gathering sensitive information. Interaction includes diverse groups.
• Works with guidance or reliance on oral or written instructions from management. May require periods of intense concentration.
• Performs a wide range of variable tasks as dictated by variable demands and changing conditions with little predictability as to the occurrence. Ability to perform under stress. Ability to multi-task.
• Regular and consistent attendance.

Salary Transparency

The salary range estimated for this position is $30-35/hr. This position will also be eligible to receive a variable annual bonus based on company, team, and/or individual performance results in accordance with company policy. Actual compensation will be confirmed in writing at the time of offer.

We offer a comprehensive Total Rewards package that our US colleagues and their families can count on.

Accessibility/Disability Access

We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation.

EEO & Affirmative Action

Thermo Fisher Scientific is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, creed, religion, color, national or ethnic origin, citizenship, sex, sexual orientation, gender identity and expression, genetic information, veteran status, age or disability status.