Executive Assistant to VP — Trusted Partner & Projects Lead

Williams; Tulsa (OK); On-site; USD 52,000 - 70,000; Full time

Job summary

Williams is seeking an Executive Assistant to provide administrative support to our Executive Leaders in Tulsa. The role requires high organization, discretion with confidential information, and the ability to manage a demanding calendar and travel arrangements.

The ideal candidate will have at least five years supporting senior management, strong communication, advanced MS Office and Teams skills, knowledge of SharePoint is a plus, and the ability to mentor others on projects.

Qualifications

• High school diploma or GED and at least five years supporting executive management.
• Bachelor’s degree preferred.
• Strong verbal and written communication and excellent organizational skills.
• Advanced MS Office skills with focus on Teams and SharePoint familiarity.
• Demonstrated ability to handle confidential information and manage calendars/travel.

Responsibilities

• Provides administrative and clerical support for executives, including confidential work.
• Responds to inquiries from internal and external partners.
• Supports projects, manages invoices, prepares documents for approval, and creates presentations.
• Maintains cost center data and performs analysis.
• Assists with budgets and forecasts.
• Supervises personnel on assigned projects and mentors others.
• Handles additional duties as assigned.

Skills

Verbal and written communication

Organizational skills

MS Office / MS Teams

Time management

Handling confidential information

SharePoint (beginner to intermediate)

Education

High school diploma or GED

Bachelor’s degree (preferred)

Tools

Microsoft Office

Microsoft Teams

SharePoint

Job description

Williams is seeking an Executive Assistant to provide administrative support to our Executive Leaders in Tulsa. The role requires high organization, discretion with confidential information, and the ability to manage a demanding calendar and travel arrangements.

The ideal candidate will have at least five years supporting senior management, strong communication, advanced MS Office and Teams skills, knowledge of SharePoint is a plus, and the ability to mentor others on projects.