Executive Assistant to VP Team | AI-Driven Ops & Projects

American Family Insurance; Madison (WI); On-site; USD 85,705,000 - 141,896,000; Full time

Benefits offered by this job

401(k) plan

Pension plan

Paid holidays

Paid time off

Student loan repayment

Paid-family leave

Job summary

American Family Insurance, based in Madison, WI, is seeking an Executive Assistant/Administrative Specialist to support the Business HR VP, Employee Experience VP, and Talent & Inclusion VP. You will manage calendars, travel, expenses, and correspondence with a high degree of autonomy, leveraging AI and automation tools.

Responsibilities include coordinating department initiatives, preparing materials, and ensuring follow-up with partners.

Qualifications

• Demonstrated experience delivering customer-driven solutions or service.
• Demonstrated experience with strong organizational and time management.
• Adaptability and resourcefulness in changing environments.
• Excellent interpersonal skills and ability to collaborate with senior leadership while maintaining confidentiality.
• Experience planning events and meetings.

Responsibilities

• Provide comprehensive administrative support to executives and leadership teams.
• Coordinate departmental projects, prepare meeting materials, and track action items with partners.
• Act as central point of contact for the department and optimize office logistics using AI and automation.

Skills

Administrative support

Project coordination

Calendar management

Travel coordination

Stakeholder collaboration

AI automation

Tools

AI automation tools

Collaboration platforms

Job description

American Family Insurance, based in Madison, WI, is seeking an Executive Assistant/Administrative Specialist to support the Business HR VP, Employee Experience VP, and Talent & Inclusion VP. You will manage calendars, travel, expenses, and correspondence with a high degree of autonomy, leveraging AI and automation tools.

Responsibilities include coordinating department initiatives, preparing materials, and ensuring follow-up with partners.