Executive Assistant to VP, Academic Affairs

Indiana Wesleyan University; Los Angeles (CA); On-site; USD 45,000 - 65,000; Full time

Job summary

Indiana Wesleyan University seeks an Administrative Assistant to the CAPS Vice President of Academic Affairs to provide high-level support, manage calendars, prepare reports, and handle confidential information within the CAPS division. You will coordinate meetings, assist in budget data activities, organize faculty events, and facilitate communications with multiple offices across IWU's network.

The role requires strong organizational skills, proficiency with Microsoft Office, and the ability

Qualifications

• Demonstrated commitment to Christian values as per IWU policy.
• Associates degree required; bachelor’s degree preferred.
• 2–3 years of progressively responsible administrative support experience.
• Experience supporting senior leaders or executives in a complex org.
• Experience in higher education or mission-driven environment.

Responsibilities

• Assist the VP and manage the VP’s schedule, calls, and daily correspondence.
• Collaborate with Administrative Staff across IWU offices.
• Research and organize information for CAPS projects and initiatives.
• Prepare agendas for leadership and committee meetings.
• Create reports and documents using Microsoft Office tools.
• Access budget data and assist in CAPS budget management.
• Coordinate conference forms, expense reports, and reimbursements.
• Organize faculty events, graduations, and professional development days.
• Track Faculty Annual Review documents and rank processes.
• Maintain faculty distribution lists and coordinate elections.

Skills

Customer service

Interpersonal skills

Written & verbal communication

Presentation skills

Group facilitation

Problem solving

Confidentiality

Independence & teamwork

MS Office proficiency

Education

Associate degree

Bachelor's degree preferred

Job description

Indiana Wesleyan University seeks an Administrative Assistant to the CAPS Vice President of Academic Affairs to provide high-level support, manage calendars, prepare reports, and handle confidential information within the CAPS division. You will coordinate meetings, assist in budget data activities, organize faculty events, and facilitate communications with multiple offices across IWU's network.

The role requires strong organizational skills, proficiency with Microsoft Office, and the ability