Executive Assistant (to Vice President)

Palomar College; San Marcos (CA); On-site; USD 78,000 - 95,000; Full time

Benefits offered by this job

Health insurance

Dental plan

Vision plan

Vacation & holidays

Life insurance

Employee Assistance Program (EAP)

CalPERS enrollment

Job summary

Palomar College seeks an Executive Assistant to the Vice President in the Human Resource Services department. The role coordinates daily office operations, maintains calendars, and handles confidential administrative tasks for the Assistant Superintendent/Vice President.

Responsibilities include minute taking, responding to inquiries, and supporting executive-level functions with discretion and professionalism.

Qualifications

• Four years of increasingly responsible secretarial experience, including experience in an administrative office operating automated equipment and systems.

Responsibilities

• Coordinate daily operations of the office.
• Perform highly specialized and confidential administrative work.
• Maintain calendars and schedules for the Vice President.
• Respond to and resolve complaints.
• Take and prepare meeting minutes.

Education

Associate's degree in business administration or a related field

Job description

Executive Assistant (to Vice President)

Department: Human Resource Services (Dept) Palomar College

Date Opened: 10/12/2026 Close Date: 11/10/2026

Primary Function

Responsible for providing complex secretarial and administrativesupport to an Assistant Superintendent/Vice President to include:coordinating daily operations of the office; performing highlyspecialized and confidential administrative work; maintainingcalendars; responding to and resolving complaints; and taking andpreparing meeting minutes.

Salary

• $7,019.03 [step 1] – $8,550.90 [step 5]. Step placement may benegotiable within this range dependent upon education andexperience.
• If you are a current employee who applies via the externalrecruitment process and is selected for a promotion, step placementon the new grade will be in accordance with the applicable Districtagreement/handbook.

Benefits

In addition to a competitive compensationstructure, Palomar College also offers an extremely generousbenefits package.

• Insurance fully paid for employees and their eligibledependents: four medical plans, dental HMO, and the vision plan(additional plans are available that require employee buyup/monthly contribution)
• Vacation, sick leave and 25 paid holidays
• $80,000 employee term life/accident insurance policy(additional buy up options available)
• Employee long-term care insurance
• Employee Assistance Plan (EAP) – Confidential free counseling,financial, legal, personal and professional development resourcesfor all members of your household
• Additional buy up options available for other voluntaryinsurance benefits
• Enrollment in CalPERS (California Public Employees RetirementSystem)

The estimated maximum value of this employer-paid benefits packageis approximately $31,245.84 annually.

Minimum Qualifications

To be eligible for this position, you must meet and provideevidence of the following minimum qualifications:

• Experience: Four years of increasinglyresponsible secretarial experience, including experience in anadministrative office operating automated equipment andsystems.
• Education: Equivalent to an Associate's degreefrom an accredited institution in business administration or arelated field.

Note: For work experience, a“year” is defined as equivalent to 40 hours per week for 12months.

Transcripts must be included to receive credit for education and/orto substitute education in lieu of experience (i.e. Bachelor'sdegree = 4 years of experience). Only coursework completed at, and degrees awarded by, accreditedinstitutions recognized by the U.S. Department of Education will beconsidered as satisfying the minimum qualifications. Coursework anddegrees that are completed outside of the United States arerequired to have transcripts evaluated (evaluation to U.S.equivalency and a course by course analysis) by an appropriate U.S.credentials evaluation service. For a list of credentialsevaluation agencies accepted by Palomar College, visit the NationalAssociation of Credentials Evaluation Services (NACES) website at https://naces.org/, or the Association ofInternational Credential Evaluators, Inc. (AICE) website at http://aice-eval.org/.

Diversity Statement

Palomar College serves over 30,000 students from a variety of backgrounds and we are proud to be aHispanic Serving Institution. Our student body is rich in itsdiversity.

Palomar College is committed to diversity, equity, inclusion,access and antiracism. We are dedicated to empowering students tosucceed and are guided by our core values; some of which are the following:

• Access - We make education possible for everyone.
• Diversity, Equity, and Inclusion - We recognize and respect diversity, seek to foster a culture of inclusion and belonging, and strive to address inequities.

All positions require cultural competency which includes the sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, sex, gender identity, sexualorientation, and ethnic backgrounds of community college students, faculty, and staff.

About the District

Palomar College, founded in 1946, is a comprehensive, two-yearcommunity college that serves the greater North San Diego Countyregion. Palomar College offers over 200 associate degrees andcertificate programs to approximately 25,000 full- and part-timestudents. A favorite in the community among local institutions ofhigher education, the College is recognized as one of the top 100Colleges and Universities in the nation for serving Hispanicstudents. Palomar College is just 12 miles from the Pacific Oceanand 30 miles away from all of the exciting cultural activities thatSan Diego has to offer.

Palomar College is an Equal Opportunity Employer(EOE).