Academic Records Evaluator*

Palomar College; San Marcos (CA); On-site; USD 64,000 - 78,000; Full time

Job summary

Palomar College is seeking an Academic Records Evaluator to research, analyze and evaluate incoming transcripts and other academic records for equivalency and transfer credit. This role applies complex academic rules to validate courses, units and grades, determining student standing and graduation/transfer requirements.

Actual District Title: Academic Records Analyst. The position features a competitive benefits package and a salary range of $5,733.10 to $6,963.41 per month, with step placement

Qualifications

• Three years of experience performing academic records duties.
• Transcripts evaluation and course equivalency knowledge.
• Associate degree or equivalent with coursework in recordkeeping, statistics, business administration or related field.

Responsibilities

• Researches and analyzes incoming transcripts and academic records for equivalency.
• Validates courses, units and grades to determine transfer credit.
• Determines student standing and graduation/transfer completion.

Skills

Academic records duties

Education

Associate degree

Job description

Academic Records Evaluator*

Department: Evaluations and Records
Palomar College

Date Opened: 10/05/2026
Close Date: 10/19/2026

Primary Function

Researches, analyzes and evaluates incoming transcripts and other academic records for equivalency and course transfer credit using independent judgment and the application of complex and specialized academic rules and regulations; validates courses, units and grades; and determines student advanced standing and completion of graduation and transfer requirements.

*Actual District Title: Academic Records Analyst

Salary

• $5,733.10 [step 1] – $6,963.41 [step 5]. Step placement may be negotiable within this range dependent upon education and experience.
• If you are a current employee who applies via the external recruitment process and is selected for a promotion, step placement on the new grade will be in accordance with the applicable District agreement/handbook.

Benefits

• Insurance fully paid for employees and their eligible dependents: four medical plans, dental HMO, and the vision plan (additional plans are available that require employee buyup/monthly contribution)
• Vacation, sick leave and 25 paid holidays
• $80,000 employee term life/accident insurance policy (additional buy up options available)
• Employee long-term care insurance
• Employee Assistance Plan (EAP) – Confidential free counseling, financial, legal, personal and professional development resources for all members of your household
• Additional buy up options available for other voluntary insurance benefits
• Enrollment in CalPERS (California Public Employees Retirement System)

The estimated maximum value of this employer-paid benefits package is approximately $31,245.84 annually.

Minimum Qualifications

To be eligible for this position, you must meet and provide evidence of the following minimum qualifications:

• Experience: Three years of experience performing academic records duties.

Note: For work experience, a “year” is defined as equivalent to 40 hours per week for 12 months.

AND

• Education: Equivalent to an associate degree from an accredited college or university with coursework in recordkeeping, statistics, business administration or a related field.

Transcripts must be included to receive credit for education and/or to substitute education in lieu of experience (i.e. Bachelor's degree = 4 years of experience). Click here for Guidelines for Equivalency for Classified Positions. Only coursework completed at, and degrees awarded by, accredited institutions recognized by the U.S. Department of Education will be considered as satisfying the minimum qualifications. Coursework and degrees that are completed outside of the United States are required to have transcripts evaluated (evaluation to U.S. equivalency and a course by course analysis) by an appropriate U.S. credentials evaluation service. For a list of credential evaluation agencies accepted by Palomar College, visit the National Association of Credentials Evaluation Services (NACES) website at https://naces.org/, or the Association of International Credential Evaluators, Inc. (AICE) website at http://aice-eval.org/.

Diversity Statement

Palomar College serves over 30,000 students from a variety of backgrounds and we are proud to be a Hispanic Serving Institution. Our student body is rich in its diversity. Click here to see a quick overview of our student demographics on our recent Student Fact Sheet.

Palomar College is committed to diversity, equity, inclusion, access and antiracism. We are dedicated to empowering students to succeed and are guided by our core values; some of which are the following:

• Access - We make education possible for everyone.
• Diversity, Equity, and Inclusion - We recognize and respect diversity, seek to foster a culture of inclusion and belonging, and strive to address inequities. All positions require cultural competency which includes the sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, sex, gender identity, sexual orientation, and ethnic backgrounds of community college students, faculty, and staff.

Palomar College is an Equal Opportunity Employer(EOE).

About the District

Palomar College, founded in 1946, is a comprehensive, two-year community college that serves the greater North San Diego County region. Palomar College offers over 200 associate degrees and certificate programs to approximately 25,000 full- and part-time students. A favorite in the community among local institutions of higher education, the College is recognized as one of the top 100 Colleges and Universities in the nation for serving Hispanic students. Palomar College is just 12 miles from the Pacific Ocean and 30 miles away from all of the exciting cultural activities that San Diego has to offer.