Executive Assistant to Vice President

Tri-Valley Career Center; Dublin (CA); On-site; USD 60,000 - 85,000; Full time

Job summary

Las Positas College in Livermore, California seeks an Executive Assistant to the Vice President of Student Services. The role involves high-responsibility administrative and secretarial work in support of the VP, coordinating communications, policy dissemination, and report preparation.

The position requires tact, judgment, and initiative, with the ability to work self-directed and guide junior staff. This is a confidential, district-wide support role within the Chabot-Las Positas Community

Qualifications

• Support executive office with administrative tasks.
• Coordinate functions and policy communications.
• Prepare reports and arrange confidential tasks.
• Provide work direction to junior staff.

Responsibilities

• Under general direction, perform sensitive administrative and secretarial duties in support of an assigned Vice President’s Office.
• Coordinate administrative details not requiring the immediate attention of the executive staff member including the coordination of functions, communication of policy, the preparation of reports, and other administrative tasks.
• Provide work direction and guidance to lower-level office staff assigned to the area.

Skills

Administrative support

Secretarial duties

Policy communication

Report preparation

Self-direction

Judgment and initiative

Job description

The Las Positas Community

Las Positas College provides an inclusive, learning-centered, equity-focused environment that offers educational opportunities and support for completion of students’ transfer, degree, and career-technical goals while promoting lifelong learning. At Las Positas College we know that equity will be achieved by changing the impacts of structural racism, ableism, homophobia, and systematic poverty on student success and access to higher education, achieved through continuous evaluation and improvement of all services. We believe in a high-quality education focused on learning and an inclusive, culturally-relevant environment that meets the diverse needs of all our students and staff.

Equity is parity in student educational outcomes; it places belonging for students of color and disproportionately impacted students at center focus. Our prized and emerging equity efforts include Puente, Umoja, ConnectUp, Brother 2 Brother, Sister 2 Sister, Black Student Union, Presidential Task Force on Systemic and Institutionalized Racism, the Presidential Speaker Series, Black Education Association, UndocuAlly Taskforce, curriculum reviews and a linguistic justice curriculum.

Located in Livermore, Las Positas College is becoming an institution that reflects the diversity in California. We are a learning-centered institution focused on excellence and student success, and are fully committed to supporting all Tri-Valley residents in their quest for education and advancement.

Joining Our College Community

Benefits

We seek equity-minded applicants who demonstrate they understand the benefits diversity brings to an educational community. We look for applicants who:

• Value and intentionally promote diversity and consciousness of difference
• Demonstrate cultural humility and an ongoing desire to improve cultural competence
• Are dedicated to addressing issues of social justice
• Accept their shared role and responsibility in addressing opportunity and achievement gaps experienced by students
• Have experience and success in closing student equity gaps and engaging in equitable practices, or are knowledgeable and enthusiastic about implementing practices that achieve these goals
• Actively seek to identify, disrupt, and remove institutional and/or systemic barriers that adversely impact historically marginalized communities
• Empower the underrepresented and underserved
• Foster students’ potential to become global citizens and socially responsible leaders
• Believe that all people have the right to an education and work environment free from fear, harassment, or discrimination

The Chabot-Las Positas Community College District is seeking an Executive Assistant to the Vice President of Student Services for Las Positas College in Livermore, California.

Under general direction, perform a variety of highly responsible, complex, and sensitive administrative and secretarial duties in support of an assigned Vice President’s Office; process administrative details not requiring the immediate attention of the executive staff member including the coordination of functions, communication of policy, the preparation of reports, and other administrative tasks.

The Executive Assistant to the Vice President classification includes positions that provide responsible administrative support to a Vice President level including Vice President of Administrative Services, Academic Services, or Student Services. Incumbents report to and support an executive with a broad level of responsibility with substantial District-wide impact. The duties involve a wide variety of diverse, complex, and sensitive/confidential administrative and secretarial tasks, requiring a substantial amount of tact, judgment, and initiative. Incumbents are required to be self-directed and to relieve the executive of routine administrative duties and provide work direction and guidance to lower-level office staff assigned to the area.

This is a confidential class designated by the Board of Trustees of the Chabot-Las Positas Community College District under authorization of Chapter 10.7, Section 3540.1, of the Government Code.