Executive Assistant to the SVP & Division President

Hewlett Packard Co.; Palo Alto, Spring (CA, TX); On-site; USD 44,000 - 68,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

Disability insurance

Employee assistance program

Flexible spending account

Life insurance

Generous paid time off

Job summary

Hewlett Packard Co. in Palo Alto, CA is seeking an Executive Assistant to the SVP & Division President. This on-site role supports calendar management, travel planning, and logistics across global time zones with strict confidentiality.

You will work with the Chief of Staff and other EAs to coordinate meetings, travel, and on-site staff events, ensuring seamless day-to-day operations in a fast-paced environment.

Qualifications

• Bachelor’s degree required.
• 10+ years of experience supporting senior leaders in fast-paced environments.
• Experience coordinating complex calendars and travel across time zones.

Responsibilities

• Manage executive's calendar across global time zones with discretion and accuracy.
• Book and manage all aspects of executive travel including flights, hotels, ground transportation, itineraries, and visas.
• Prepare and reconcile expense reports and purchase requisitions.
• Provide professional support for external visitors and on-site meetings.
• Collaborate with Chief of Staff and other assistants to coordinate scheduling and logistics.

Skills

Executive calendar management

Travel coordination

Confidentiality & discretion

High attention to detail

Education

Bachelor's degree

Job description

## Executive Assistant to the SVP & Division PresidentApply: Palo Alto, California, United States of America: Spring, Texas, United States of America: Full time: Posted Today: 3170722Executive Assistant to the SVP & Division President**Description -****Job Summary** As an Executive Assistant to the Senior Vice President, you will serve as a strategic administrative partner, managing complex calendars, travel arrangements, and logistics. You will work closely with other Executive Assistants and the Chief of Staff to support smooth day-to-day operations and on-site execution.This is an on-site role that requires compliance with the company’s return-to-office policy.**Responsibilities*** Manage the executive’s calendar across global time zones with discretion, accuracy, and a commitment to confidentiality. Schedule complex meetings, resolve conflicts proactively, respond promptly to requests, and collect agendas and briefing materials. Anticipate scheduling needs and address potential obstacles before they arise.* Book and manage all aspects of executive travel, including flights, hotels, ground transportation, itineraries, and visa applications for international trips. Plan and coordinate logistics in advance to ensure a smooth travel experience for the executive. Address last-minute changes and travel emergencies.* Prepare and reconcile expense reports and purchase requisitions in a timely manner.* Provide professional support for external visitors, including registration, executive-level escorting, and logistics planning.* Partner with the Chief of Staff and other Executive Assistants to coordinate scheduling, logistics, and on-site support for executive meetings, in-person staff meetings, all-employee meetings, employee engagement activities, and other meetings across the organization.* Handle sensitive and confidential information with discretion and maintain strict confidentiality protocols.* Collaborate across the organization and multiple time zones, support broader team needs, and share information proactively to ensure smooth execution.**Minimum Qualifications*** A bachelor’s degree.* Typically, 10 or more years of experience providing executive administrative support to senior leaders, with a proven ability to anticipate and proactively resolve scheduling conflicts.* Recent experience supporting senior executives in a fast-paced, high-stakes environment.* Demonstrated ability to handle highly sensitive and confidential information with integrity, discretion, and sound judgment.* Strong attention to detail and organizational skills, with the ability to manage multiple tasks in a fast-paced, time-sensitive environment.* Willingness to work on-site four to five days per week and adjust working hours to meet business needs. The pay range for this position is $32 to $49 USD per hour (applies to UnitedStates of America candidates only). Pay varies by work location, job-relatedknowledge, skills, and experience.Benefits:HP offers a comprehensive benefits package for this position, including:\\* Health insurance\\* Dental insurance\\* Vision insurance\\* Long term/short term disability insurance\\* Employee assistance program\\* Flexible spending account\\* Life insurance\\* Generous time off policies, including;\\* 4-12 weeks fully paid parental leave based on tenure\\* 13 paid holidays\\* 15 days paid time off (US benefits overview[https://hpbenefits.ce.alight.com/])The compensation and benefits information is accurate as of the date of thisposting. The Company reserves the right to modify this information at any time,with or without notice, subject to applicable law.**Job -**Administration**Schedule -**Full time**Shift -**No shift premium (United States of America)**Travel -****Relocation -****Equal Opportunity Employer (EEO) -**HP, Inc. provides equal employment opportunity to all employees and prospective employees, without regard to race, color, religion, sex, national origin, ancestry, citizenship, sexual orientation, age, disability, or status as a protected veteran, marital status, familial status, physical or mental disability, medical condition, pregnancy, genetic predisposition or carrier status, uniformed service status, political affiliation or any other characteristic protected by applicable national, federal, state, and local law(s).Please be assured that you will not be subject to any adverse treatment if you choose to disclose the information requested. This information is provided voluntarily. The information obtained will be kept in strict confidence.For more information, review HP’s EEO Policy or read about your rights as an applicant under the law here: “Know Your Rights: Workplace Discrimination is Illegal\"