Executive Assistant to the SVP & Division President

HP; Palo Alto (CA); Vor Ort; USD 44.000 - 68.000; Vollzeit

Benefits dieser Stelle

Health insurance

Dental insurance

Vision insurance

Long term/short term disability

Employee assistance program

Flexible spending account

Life insurance

Generous time off policies

Parental leave (4–12 weeks)

Holidays (13 paid)

Zusammenfassung

HP, Inc. is seeking an Executive Assistant to the Senior Vice President and Division President in an on-site role in the United States.

You will manage calendars, coordinate travel, and support daily operations in partnership with the Chief of Staff and other EAs. The role requires on-site work per the company’s return-to-office policy and a track record of handling confidential information with discretion.

Qualifikationen

• Bachelor’s degree required.
• 10+ years of executive administrative support experience.
• Experience supporting senior leaders in fast-paced environments.
• Ability to handle highly sensitive information with integrity.

Aufgaben

• Manage senior executive calendars across global time zones with discretion.
• Schedule complex meetings, resolve conflicts, and prepare briefing materials.
• Coordinate international travel, including flights, hotels, and visas.
• Plan logistics to ensure smooth travel experiences and on-site support.
• Prepare and reconcile expense reports and purchase requisitions.
• Provide support for external visitors, including registration and escorting.
• Coordinate with Chief of Staff and other assistants for meetings and events.
• Maintain confidentiality and handle sensitive information.
• Collaborate across time zones to support team needs.

Kenntnisse

Calendar management

Travel coordination

Executive support

Discretion & confidentiality

Ausbildung

Bachelor's degree

Jobbeschreibung

Executive Assistant to the SVP & Division President

As an Executive Assistant to the Senior Vice President, you will serve as a strategic administrative partner, managing complex calendars, travel arrangements, and logistics. You will work closely with other Executive Assistants and the Chief of Staff to support smooth day-to-day operations and on‑site execution. This is an on‑site role that requires compliance with the company’s return‑to‑office policy.

Responsibilities

• Manage the executive’s calendar across global time zones with discretion, accuracy, and a commitment to confidentiality.
• Schedule complex meetings, resolve conflicts proactively, respond promptly to requests, and collect agendas and briefing materials.
• Anticipate scheduling needs and address potential obstacles before they arise.
• Book and manage all aspects of executive travel, including flights, hotels, ground transportation, itineraries, and visa applications for international trips.
• Plan and coordinate logistics in advance to ensure a smooth travel experience for the executive.
• Address last‑minute changes and travel emergencies.
• Prepare and reconcile expense reports and purchase requisitions in a timely manner.
• Provide professional support for external visitors, including registration, executive‑level escorting, and logistics planning.
• Partner with the Chief of Staff and other Executive Assistants to coordinate scheduling, logistics, and on‑site support for executive meetings, in‑person staff meetings, all‑employee meetings, employee engagement activities, and other meetings across the organization.
• Handle sensitive and confidential information with discretion and maintain strict confidentiality protocols.
• Collaborate across the organization and multiple time zones, support broader team needs, and share information proactively to ensure smooth execution.

Minimum Qualifications

• A bachelor’s degree.
• Typically, 10 or more years of experience providing executive administrative support to senior leaders, with a proven ability to anticipate and proactively resolve scheduling conflicts.
• Recent experience supporting senior executives in a fast‑paced, high‑stakes environment.
• Demonstrated ability to handle highly sensitive and confidential information with integrity, discretion, and sound judgment.
• Strong attention to detail and organizational skills, with the ability to manage multiple tasks in a fast‑paced, time‑sensitive environment.
• Willingness to work on‑site four to five days per week and adjust working hours to meet business needs.

The pay range for this position is $32 to $49 USD per hour (applies to United States of America candidates only). Pay varies by work location, job‑related knowledge, skills, and experience.

Benefits

• Health insurance
• Dental insurance
• Vision insurance
• Long term/short term disability insurance
• Employee assistance program
• Flexible spending account
• Life insurance
• Generous time off policies, including
• 4-12 weeks fully paid parental leave based on tenure
• 13 paid holidays
• 15 days paid time off

The compensation and benefits information is accurate as of the date of this posting. The Company reserves the right to modify this information at any time, with or without notice, subject to applicable law.

Job – Administration, Schedule – Full time, Shift – No shift premium (UnitedStates of America), Travel – Relocation, Equal Opportunity Employer (EEO) – HP, Inc.

HP, Inc. provides equal employment opportunity to all employees and prospective employees, without regard to race, color, religion, sex, national origin, ancestry, citizenship, sexual orientation, age, disability, or status as a protected veteran, marital status, familial status, physical or mental disability, medical condition, pregnancy, genetic predisposition or carrier status, uniformed service status, political affiliation or any other characteristic protected by applicable national, federal, state, and local law(s). Please be assured that you will not be subject to any adverse treatment if you choose to disclose the information requested. This information is provided voluntarily. The information obtained will be kept in strict confidence. For more information, review HP’s EEO Policy or read about your rights as an applicant under the law here: “Know Your Rights: Workplace Discrimination is Illegal”

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