Executive Assistant for Print Category SVP

Hewlett Packard Co.; Palo Alto (CA); Presencial; USD 44.000 - 68.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Health insurance

Dental insurance

Vision insurance

Long term disability insurance

Employee assistance program

Flexible spending account

Life insurance

Generous time off

Parental leave

Descripción de la vacante

Hewlett Packard Co. in Palo Alto, CA, seeks an Executive Assistant for the Print Category SVP to provide both tactical and strategic administrative support.

You will manage calendars, coordinate travel, handle calls and emails, prepare materials, and act as a primary liaison for internal and external stakeholders. The role requires 6–8 years of senior administrative experience, strong communication skills, and proficiency with Microsoft Office, SAP, and SharePoint.

Formación

• 6-8 years of related work experience in senior administrative support.
• Proficient in calendar management, travel planning, and meetings coordination.
• Strong written and verbal communication, cross-functional collaboration.

Responsabilidades

• Provides basic tactical and strategic administrative support to upper-level executives.
• Schedules appointments, manages calendars, and coordinates travel plans.
• Handles phone calls, emails, and acts as primary contact for stakeholders.
• Prepares travel itineraries and coordinates conference rooms and AV needs.
• Drafts and formats documents, reports, and presentations; assists with cross-department projects.

Conocimientos

Calendar Management

Travel Arrangements

Administrative Support

Data Entry

Invoicing

Office Management

Microsoft SharePoint

Office Equipment

Educación

High School Diploma/GED

Herramientas

SAP Applications

Microsoft SharePoint

Descripción del empleo

Executive Assistant for Print Category SVPWe use cookies (or similar technologies) to personalize content and ads, to provide social media features and to analyse our traffic. By clicking \"Accept \", you agree to this and the sharing of information (What data we collect) about your use of our site with our affiliates & partners. Please find out more about Use of cookies.### Executive Assistant for Print Category SVPApply: Palo Alto, California, United States of America: Full time: Posted Yesterday: 3170550Executive Assistant for Print Category SVP**Description -****Job Summary** • This role is responsible for providing basic tactical and strategic administrative support to upper-level executives within the organization, scheduling appointments, managing calendars, handling phone calls and emails, and coordinating travel plans. The role entails general administrative tasks like photocopying and mailing documents, acting as a primary point of contact for internal and external stakeholders, and conducting basic research. The role involves drafting and formatting documents, organizing meetings, and coordinating administrative work within and across departments and divisions. **Responsibilities** • Holds responsibility for performing basic tactical and strategic administrative support tasks for upper executive-level employees of the organization, and is recognized as the top administrative employee in the department or division. • Assists in scheduling appointments, meetings, and events for executives, maintaining their calendars, and sending reminders, and assists in reserving conference rooms, setting up audio-visual equipment, and preparing meeting materials. • Answers phone calls, takes messages, responds to routine emails on behalf of executives, and filters and prioritizes incoming correspondence. • Helps coordinate travel plans, including booking flights, hotels, ground transportation, and preparing travel itineraries. • Provides general administrative support as needed, including photocopying, faxing, and mailing documents. • Generates statistical and analytic reports for utilization by the organization for strategic planning in the administrative function, and assists in preparing presentations with relevant insights for the executives. • Acts as a primary point of contact between upper executive-level employees of the organization and internal/external stakeholders. • Conduct basic research tasks, such as gathering information for reports or projects, in collaboration with relevant stakeholders. • Drafts and formats routine documents, reports, and presentations, and proofreads and edits documents to ensure accuracy and compliance with company guidelines and policies. • Coordinates the administrative work within the department/division, while working with other departments/divisions and companies. **Education & Experience Recommended** • High School Diploma/General Education Diploma (GED)/Higher Secondary education or commensurate work experience or demonstrated competence. • Typically has 6-8 years of related work experience, preferably in senior/advanced general administrative support, office services, or a related field. **Preferred Certifications** NA **Knowledge & Skills** • Accounting • Administrative Support • Billing • Booking (Sales) • Calendar Management • Customer Data Management • Data Entry • Expense Reports • Finance • Front Office • Invoicing • Marketing • Microsoft SharePoint • Office Equipment • Office Management • Office Supply Management • Presentation Software • Purchasing • SAP Applications • Travel Arrangements **Cross-Org Skills** • Effective Communication • Results Orientation • Learning Agility • Digital Fluency • Customer Centricity **Impact & Scope** • Impacts department and leads and/or provides expertise to functional project teams and may participate in cross-functional initiatives. **Complexity** • Works on assignments that are complex in nature and require initiative and technical/specialized knowledge to resolve problems and/or develop recommended solutions. **Disclaimer** • This job description describes the general nature and level of work performed in this role. It is not intended to be an exhaustive list of all duties, skills, responsibilities, knowledge, etc. These may be subject to change and additional functions may be assigned as needed by management. The pay range for this position is $32 to $49 USD per hour (applies to UnitedStates of America candidates only). Pay varies by work location, job-relatedknowledge, skills, and experience.Benefits:HP offers a comprehensive benefits package for this position, including:\\* Health insurance\\* Dental insurance\\* Vision insurance\\* Long term/short term disability insurance\\* Employee assistance program\\* Flexible spending account\\* Life insurance\\* Generous time off policies, including;\\* 4-12 weeks fully paid parental leave based on tenure\\* 13 paid holidays\\* 15 days paid time off (US benefits overview[https://hpbenefits.ce.alight.com/])The compensation and benefits information is accurate as of the date of thisposting. The Company reserves the right to modify this information at any time,with or without notice, subject to applicable law.**Job -**Administration**Schedule -**Full time**Shift -**No shift premium (United States of America)**Travel -****Relocation -****Equal Opportunity Employer (EEO) -**HP, Inc. provides equal employment opportunity to all employees and prospective employees, without regard to race, color, religion, sex, national origin, ancestry, citizenship, sexual orientation, age, disability, or status as a protected veteran, marital status, familial status, physical or mental disability, medical condition, pregnancy, genetic predisposition or carrier status, uniformed service status, political affiliation or any other characteristic protected by applicable national, federal, state, and local law(s).Please be assured that you will not be subject to any adverse treatment if you choose to disclose the information requested. This information is provided voluntarily. The information obtained will be kept in strict confidence.For more information, review HP’s EEO Policy or read about your rights as an applicant under the law here: “Know Your Rights: Workplace Discrimination is Illegal\"