Executive Assistant to the Sr. Vice Chancellor & Provost

Louisiana State University and Agricultural and Mechanical College; United States; On-site; USD 55,000 - 80,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

Retirement options

Paid holidays

Tuition exemption

Job summary

Louisiana State University seeks an Executive Assistant to the Senior Vice Chancellor & Provost to provide dedicated scheduling and logistical support. The role involves managing the Provost's calendar, coordinating meetings and travel, and preparing materials under the Director's guidance.

The position requires discretion, strong organizational and communication skills, and the ability to handle changing priorities and sensitive information.

Qualifications

• Bachelor's degree required; 2+ years of related/full-time experience preferred.
• Experience managing calendars for senior leaders in higher education or large organizations is highly desirable.

Responsibilities

• Schedule and coordinate Provost's calendar and meetings, including travel and speaking engagements; manage changes and prepare meeting materials.
• Arrange room setup, technology, and catering; coordinate invoices and approvals in line with university procedures.
• Provide support for executive searches by coordinating interview logistics and scheduling.

Skills

Scheduling

Organization

Communication

Discretion

Time management

Education

Bachelor's degree

Job description

Executive Assistant to the Senior Vice Chancellor & Provost

Position Type: Professional / Unclassified Department: LSUAM AA - Provost's Engagement & Planning (Emily Hatfield (00045077)) Work Location: 0156 Thomas D. Boyd Hall Pay Grade: Professional

The Executive Assistant to the Senior Vice Chancellor for Academic Affairs & Provost provides dedicated scheduling and logistical support for the Senior Vice Chancellor for Academic Affairs & Provost. The position works under the guidance of the Director of Engagement and Planning and collaborates with the Office of Academic Affairs staff and campus partners to organize meetings, lunches, interviews, and other engagements. The position requires discretion, professionalism, sound judgment, strong organizational and communication skills, attention to detail, and the ability to manage changing priorities and sensitive information.

Key Responsibilities

• Schedule and Meeting Logistics (75%): Manage the Provost's calendar and daily schedule, including regular one-on-one meetings, special meeting requests, annual reviews, speaking engagements, and other appointments. Triage meeting requests with the Director, resolve conflicts, and protect time for preparation, desk work, travel, and breaks. Communicate schedule changes promptly and coordinate backup coverage with the Director. Triage speaking engagement requests in TeamDynamix (TDX). Confirm or deny requests and add details to the calendar. Schedule and organize small group lunches with faculty or departmental visits (about 2 a week). Handle all related invoices and logistical coordination, including reservations, catering, participant arrangements, purchasing documentation, and invoice processing in accordance with university procedures. Schedule Council of Deans meetings and arrange room setup, technology, and other meeting logistics. Gather meeting materials and PowerPoint presentations, as applicable, and ensure they are available for the meeting. Gather agendas, background information, presentations, and materials prepared by the Director and other contributors. The Director is responsible for preparing substantive materials, writing suggested remarks and talking points, and preparing the Provost for speaking engagements. Provide executive search scheduling support by sending out calendar invites, drafting schedules, making dinner reservations, confirming participants and locations, coordinating logistics, and facilitating interview arrangements under the Director’s guidance.
• Office of Academic Affairs (OAA) Website Maintenance (15%): Use platform to maintain, edit, design, and publish OAA website pages in accordance with university standards and publishing procedures. Use SiteImprove regularly to identify and resolve dead links, typos, and other website quality issues. Review flagged pages for outdated information, verify needed corrections with the appropriate content owner, and confirm that updates resolve the identified issues. Format and organize pages for consistency, readability, and accessibility, following university branding, web design, and accessibility standards. Check links, page layout, and functionality before publishing changes. As time allows, review website usability and make functional changes that help visitors find information and navigate the site more easily. Improvements may include clearer navigation labels, better page organization, more useful links, and simpler paths to frequently requested information.
• Event Assistance (5%): Provide day-of-event support, which includes working after hours on weekday evenings approximately 5 times a year. Other duties as assigned. (5%)

Additional Requirements (FERPA)

As with all LSU employees, due to this position title and/or responsibilities, this position has an obligation to assist students in the acquisition of necessary services. Should a student appear in need of or seek assistance with issues of an emotional, behavioral, or mental health-related matter, they should be referred to the proper service within the Student Health Center. In situations where the student creates an impression that they are a danger to themselves or others, the advisor should immediately contact the Care Team, the Dean of Students, or the appropriate law enforcement agency. The employee, outside of those rights contained within FERPA, should create no impression of client or patient confidentiality.

Minimum Qualifications

Bachelor's degree and 2 years of related or full-time job experience. LSU values skills, experience, and expertise. Candidates who have relevant experience in key job responsibilities are encouraged to apply - a degree is not required as long as the candidate meets the required years of experience specified in the job description.

Preferred Qualifications

5 years of experience in managing the calendar or schedule for a senior leader at an institution of higher education or other organization.

Additional Position Information

Background Check - An offer of employment is contingent on a satisfactory pre-employment background check.

Benefits - LSU offers outstanding benefits to eligible employees and their dependents including health, life, dental, and vision insurance; flexible spending accounts; retirement options; various leave options; paid holidays; wellness benefits; tuition exemption for qualified positions; training and development opportunities; employee discounts; and more!

Positions approved to work outside the State of Louisiana shall be employed through Louisiana State University's partner, nextSource Workforce Solutions, for Employer of Record Services including but not limited to employment, benefits, payroll, and tax compliance. Positions employed through Employer of Record Services will be offered benefits and retirement as applicable through their provider and will not be eligible for State of Louisiana benefits and retirement.

Essential Position (Y/N): LSU is an Equal Opportunity Employer.

All candidates must have valid U.S. work authorization at the time of hire and maintain that valid work authorization throughout employment. Changes in laws, regulations, or government policies may impact the university's ability to employ individuals in certain positions.

About LSU

LSU includes institutions, facilities and programs in each of Louisiana's 64 parishes, and its campuses stretch the length of the state from New Orleans to Shreveport. Each institution plays a vital role in preparing students to incorporate new knowledge and technologies into their daily lives. LSU researchers across Louisiana are working on developing a wide-range of innovations to improve quality of life by studying issues such as disease management, advance medical treatments, obesity, coastal protection, hurricane preparedness, energy, natural resource management and agriculture, among others. Louisiana's Flagship University is a land, sea, and space grant institution with academic programs in all areas of science, engineering, humanities, arts and social sciences. The University comprises of nine institutions: Louisiana State University and Agricultural and Mechanical College (LSU), the premier flagship university for the state, which include the Paul M. Hebert Law Center and the School of Veterinary Medicine Louisiana State University at Alexandria Louisiana State University at Eunice Louisiana State University at Shreveport LSU Health Sciences Center - New Orleans LSU Health Science Center - Shreveport The Health Care Services Division Louisiana State University Agricultural Center Pennington Biomedical Research Center Any other college, university, school, institution, or program now or hereafter under the supervision and management of the Board of Supervisors of Louisiana State University and Agricultural and Mechanical College In implementing its mission, LSU is committed to: Offering a broad array of undergraduate degree programs and extensive graduate research opportunities designed to attract and educate highly qualified undergraduate and graduate students; Employing faculty who are excellent teacher-scholars, nationally competitive in research and creative activities, and who contribute to a world-class knowledge base that is transferable to educational, professional, cultural, and economic enterprises; and Using its extensive resources to solve economic, environmental, and social challenges.

Posting Date: October 27, 2026 Closing Date (Open Until Filled if No Date Specified): February 24, 2027