Executive Assistant to the Principal

Thornton Fractional Township High School District 215; Calumet City (IL); On-site; USD 74,501,000 - 78,226,000; Full time

Benefits offered by this job

Medical, dental, life, and vision保险

17 paid holidays

10 paid sick days

5 personal days

15 vacation days

Job summary

Thornton Fractional Township High School District 215 is seeking an Executive Assistant to the Principal at T. F. North High School. The role provides essential clerical services, coordinates meetings, manages vendor contracts, and handles communications for the Principal.

The ideal candidate will have an HS diploma, strong Microsoft Office skills, discretion, and excellent organizational abilities. Notary Public is a plus; 12-month year with competitive hourly wages.

Qualifications

• Experience as an executive assistant or equivalent.
• High School diploma or equivalent required.
• Proficiency in Microsoft Office applications (Word, Excel, PowerPoint).
• Must be discreet and maintain confidentiality on student and personnel matters.
• Strong communication and interpersonal skills; detail-oriented; able to prioritize.
• Notary Public certification is preferred.

Responsibilities

• Greets and directs vendors, employees, students, parents, community members, etc.
• Answers communications from staff, applicants, and parents (e-mails, phone calls, letters).
• Coordinates food preparation and delivery or pickup for Principal and school meetings.
• Prepares and follows up on workshop/conference requests and vendor contracts.
• Schedules appointments and meetings for Principal.
• Prepares requisitions for materials and keep records of same.
• Notarizes documents for administration as needed.
• Prepares correspondence, reports, brochures, spreadsheets, and PowerPoint presentations.
• Distributes building and classroom supplies as directed.
• Other duties as assigned.

Skills

Executive Assistant experience

High school diploma

MS Office Proficient

Confidentiality

Communication skills

Attention to detail

Prioritization

Notary Public

Education

High School diploma or equivalent

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Job description

Executive Assistant to the Principal JobID: 2810

• Position Type: Secretarial/Clerical/ Secretary to the Principal
• Date Posted: 8/10/2026
• Location: T. F. North High School
• Date Available: September 2026
• Closing Date: 08/30/2026

Job/FLSA Status: Full-Time, Non-Exempt

Reports to: Principal

Position summary: Provides clerical services to the Principal.

Position responsibilities:

• Greets and directs vendors, employees, students, parents, community members, etc.;
• Answers communications from staff, applicants, and parents (e-mails, phone calls, letters);
• Coordinates food preparation and delivery or pickup for Principal and school meetings;
• Prepares and follows up on workshop/conference requests and vendor contracts;
• Schedules appointments and meetings for Principal;
• Prepares requisitions for materials and keep records of same;
• Notarizes documents for administration as needed;
• Prepares correspondence, reports, brochures, spreadsheets, and PowerPoint presentations;
• Distributes building and classroom supplies as directed.
• Other duties as assigned.

Essential skills and experience:

• Experience as an executive assistant or equivalent
• High School diploma or equivalent
• Proficiency in Microsoft Office applications, particularly Word, Excel, and PowerPoint
• Knowledge of basic office procedures and operation of office machines/equipment
• Must be discreet and maintain strict confidentiality on student and personnel matters
• Strong communication and interpersonal skills
• Detail-oriented
• Ability to prioritize
• Notary Public

Valued but not required skills and experience:

• Experience working in a high school setting
• Associate or Bachelor's degree preferred

Reporting to this position: N/A

Physical demands and work environment:

• Physical demands: While performing duties of job, employee is occasionally required to stand; walk; sit; use hands to finger, handle, or feel objects; reach with hands and arms; talk and hear. Employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.
• Work environment: The noise level in the work environment is usually minimal.

Terms of Employment:

• 12-month work year
• Starting wage between $26.00 - $27.30/hour, based on education and verified experience
• Medical, dental, life, and vision insurance
• 17 paid holidays
• 10 paid sick, 5 personal and 15 vacation days
• Annual performance evaluation in accordance with the current Work Rules and Board policy .