Executive Assistant to the President and Provost - Office & Admin Specialist Prin

Minnesota State Colleges and Universities; Marshall (MN); On-site; USD 51,000 - 69,000; Full time

Job summary

Minnesota State Colleges and Universities in Marshall, MN seeks an Executive Assistant to the President and Provost to manage the Office of the President and Office of the Provost, support the President’s Cabinet, and coordinate confidential staff activities.

The role requires handling sensitive labor relations data and preparing information for bargaining, while representing the university professionally to diverse audiences.

Qualifications

• Ability to communicate effectively.
• Knowledge of Microsoft Office and other pertinent systems.
• Ability to provide quality customer service and build positive relationships.
• Ability to represent the University professionally to all constituencies.
• Ability to manage multiple priorities and to plan ahead.
• Ability to function in an open office environment and to interact with a variety of people on a regular basis.
• Understand the management and importance of dealing with confidential information

Skills

Communication

Microsoft Office

Customer Service

Professional Representation

Multitasking

Open Office Environment

Confidential Information

Tools

Microsoft Office

Job description

Working Title: Executive Assistant to the President and Provost

Job Class: Office & Administrative Specialist, Principal

Agency: Minnesota State

• Location: Marshall
• Telework Eligible: No
• Full/Part Time: Full-Time
• Regular/Temporary: Unlimited
• Who May Apply: Open to all qualified job seekers
• Date Posted: 10/22/2026
• Closing Date: 11/4/2026
• Hiring Agency/Seniority Unit: MN St Colleges & Universities / Southwest State Univ-Conf
• Division/Unit: MnSCU Southwest SU / MnSCU SOU Confidential Employ
• Appointment Type: Unlimited, Full-time
• Work Shift/Work Hours: Day Shift
• Days of Work: Monday - Friday
• Travel Required: No
• Salary Range: $24.54 - $33.11 / hourly; $51,239 - $69,133 / annually
• Classified Status: Classified
• Bargaining Unit/Union: 217 - Confidential/Unrep
• FLSA Status: Nonexempt
• Designated in Connect 700 Program for Applicants with Disabilities: Yes

Position Purpose

This position exists to provide administrative support and executive assistance to the President and the Provost of Southwest Minnesota State University and the President’s Cabinet. The position manages the Office of the President and the Office of the Provost. Reports, data, and information accessed in this position can be used in collective bargaining proposals, to make labor relations decision at the System level, the local level, or to settle grievances.

This position is considered confidential as defined by M.S. 13.37 as it accesses and utilizes information pertaining to labor relations, serves as a resource to management for labor relations information, provides assistance and information for use in the development of a strike plan, and research and compiles classification and compensation information to respond to equity proposals for salary ranges for classes under review in collective bargaining negotiations.

Minimum Qualifications

• Ability to communicate effectively.
• Knowledge of Microsoft Office and other pertinent systems.
• Ability to provide quality customer service and build positive relationships.
• Ability to represent the University professionally to all constituencies.
• Ability to manage multiple priorities and to plan ahead.
• Ability to function in an open office environment and to interact with a variety of people on a regular basis.
• Understand the management and importance of dealing with confidential information

Preferred Qualifications

• Experience working within a higher education setting.
• Experience with policy/procedure development, interpretation, and/or application
• Knowledge of principles and practices of budgeting and accounting.
• Knowledge of University and Minnesota State policies, procedures, rules and regulations.
• Sensitivity to working with persons of other cultures, countries, and ethnic races.

About Minnesota State

Southwest Minnesota State University is one of seven universities in the Minnesota State system. SMSU gives highest priority to excellence in teaching and preparing students to be lifelong learners through quality undergraduate teaching/advising and close student/faculty relationships. Its mission, dating back to 1967, provides access to university-level programs in liberal arts & professional studies. The University has a special commitment to the educational needs of the people in its service region reflected through its curricula, cultural programs, diversity of staff and students, cooperative relationships with the public and private sectors, and regional institutions. The 216-acre campus encompasses 24 modern, interconnected, and accessible buildings. Marshall (pop. 13,000) is the hub of a rich agricultural area and offers a variety of cultural, recreational and educational opportunities. The position is an opportunity to be part of a vibrant, dynamic and growing institution that is searching for exceptionally talented people.

Southwest Minnesota State University complies with the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act. You can find our Annual Security and Fire Safety Report online at Annual Security and Fire Safety Report (smsu.edu). This report includes statistics for the previous three years concerning reported crimes that occurred on campus; in certain non-campus buildings or property owned or controlled by Southwest Minnesota State University. If you prefer a hard copy, please contact the Department of Public Safety at 507-537-7252.

We are committed to responding to the educational needs of our changing communities and to providing opportunities for enhancing knowledge, skills, and values in a supportive learning environment. We recognize and assert the value of inclusion as an ethical imperative and as a necessity for academic rigor, student success, and lifelong learning. Our goal is to strive for inclusive excellence in our commitment to preparing all students and employees for success.

Federal Public Service Student Loan Forgiveness Program

Programs, resources and benefits eligibility varies based on type of employment, agency, funding availability, union/collective bargaining agreement, location, and length of service with the State of Minnesota

Southwest Minnesota State University prohibits discrimination on the basis of sex and/or gender in education programs and activities. SMSU maintains compliance with the federal Title IX law, Minnesota statute

• 135.A.15 (Campus Sexual Misconduct Policy), and Minnesota State Colleges and Universities Board of Trustee’s, 1B.3 Sexual Misconduct policy and 1B.3.1 Response to Sexual Violence and Title IX Sexual Harassment procedure. For a comprehensive review of the aforementioned federal, state, system, and university policies, please go to https://www.smsu.edu/administration/titleix/index.html.

Southwest Minnesota State University is a member of the Minnesota State system and is an equal opportunity educator and employer. SMSU is committed to equal employment opportunities for all applicants and to providing employees with a work environment free of discrimination and harassment. SMSU does not tolerate discrimination or harassment of any kind. Women, diverse populations and individuals with disabilities are encouraged to apply. Applicants must be able to lawfully accept employment in the United States. Requests for reasonable accommodation of a disability during the application and/or interview process should be made to the Affrimitive Action Office, 507-537-6208. For TTY communications, contact Minnesota Relay Service at 1-800-627-3529. This vacancy notice is available in alternative format upon request.

Working together to improve the state we love.

What do Minnesota's State employees have in common?

• A sense of purpose in their work
• Connection with their coworkers and communities
• Opportunities for personal and professional growth

Benefits

As an employee, you'll have access to one of the most affordable health insurance plans in Minnesota, along with other benefits to help you and your family be well.

Your benefits may include:

• Paid vacation and sick leave
• 12 paid holidays each year
• Low-cost medical, dental, vision, and prescription drug plans
• Fertility care, including IVF
• Diabetes care
• Dental and orthodontic care for adults and children
• 6 weeks paid leave for parents of newborn or newly adopted children
• Pension plan that provides income when you retire (after working at least three years)
• Employer paid life insurance to provide support for your family in the event of death
• Short-term and long-term disability insurance that can provide income if you are unable to work due to illness or injury
• Tax-free expense accounts for health, dental, and dependent care
• Resources that provide support and promote physical, emotional, social, and financial well-being

Support to help you reach your career goals:

• Training, classes, and professional development
• Tuition reimbursement
• Federal Public Service Loan Forgiveness Program (Some positions may qualify for the Public Service Loan Forgiveness Program. For more information, visit the Federal Student Aid website at studentaid.gov)

Employee Assistance Program (EAP) for work/life support:

• A voluntary confidential program that helps employees and their families with life challenges that may impact overall health, personal well-being, or job performance
• Common sources of stress can be addressed through the EAP: mental health, relationship challenges (personal and work), grief and loss, finances, and legal issues
• Daily Living/Convenience Services: Chore services, home repair, trip planning, child/elder care

Programs, resources and benefits eligibility varies

Based on type of employment, agency, funding availability, union/collective bargaining agreement, location, and length of service with the State of Minnesota.

Other Information

Employment information for this position can be found in its collective bargaining agreement or its plan document at http://mn.gov/mmb/employee-relations/labor-relations/Labor/.

AN EQUAL OPPORTUN EMPLOYER

Minnesota State is an equal opportunity employer