EXECUTIVE ASSISTANT TO THE PRESIDENT

Mills James; Hilliard (OH); On-site; USD 50,000 - 70,000; Full time

Benefits offered by this job

Comprehensive benefits package

Opportunities for professional development

Collaborative work environment

Job summary

A dynamic production company in Columbus, Ohio is seeking an experienced Executive Assistant to support the President. You will manage scheduling, draft communications, and maintain confidential information. The ideal candidate has at least three years of executive support experience and a degree in business or management. Competency in Microsoft Office is crucial. This is a full-time position offering a comprehensive benefits package.

Qualifications

• Minimum of three years experience as an Executive Assistant.
• Exceptional organizational and time-management skills.
• Strong written and verbal communication abilities.

Responsibilities

• Manage the President’s calendar including meetings and travel arrangements.
• Prepare agendas and compile materials for meetings.
• Maintain a system for tracking tasks and communications.

Skills

Organizational skills

Written communication

Verbal communication

Problem-solving

Microsoft Office proficiency

Education

Bachelor’s degree in business administration or related field

Job description

EXECUTIVE ASSISTANT TO THE PRESIDENT

Mills James is a dynamic and innovative full‑service production company staffed by over 240 event and video professionals. With offices, production facilities, and hospitality properties in six states, we are renowned for our excellence in delivering exceptional services.

Job Summary
We are seeking a seasoned Executive Assistant to support the President of Mills James. The ideal candidate will be a highly organized, detail‑oriented professional with experience working with C‑suite executives and exceptional discretion, maintaining strict confidentiality with all business matters. The Executive Assistant will manage the President’s schedule, draft written communications, coordinate meetings, and ensure smooth day‑to‑day operations.

Key Responsibilities

• Schedule management – efficiently manage the President’s calendar, including meetings, appointments, and travel arrangements.
• Meeting coordination – prepare agendas, compile materials, and ensure timely communication and follow‑up. Attend meetings to take minutes and provide summaries.
• Organizational support – maintain a system for tracking tasks, projects, emails, and other communications; assist with prioritizing and managing daily activities.
• Confidentiality – handle sensitive information with the highest level of discretion; secure all business matters.
• Communication – serve as the primary point of contact for the internal administrative team; draft and manage email correspondence, reports, and presentations.
• Administrative tasks – perform general duties including filing, data entry, and support other executive team members as needed.
• Problem solving – anticipate the President’s needs and proactively address potential issues, providing solutions to improve efficiency.

Qualifications

• Minimum of three years experience as an Executive Assistant, preferably with C‑suite level executives.
• Bachelor’s degree in business administration, management, or related field preferred.
• Exceptional organizational and time‑management skills.
• Strong written and verbal communication abilities.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook) and other relevant software.
• High level of discretion and confidentiality.
• Ability to work independently and as part of a team.
• Excellent problem‑solving and decision‑making capabilities.
• Professional demeanor, proactive attitude, ability to thrive in a fast‑paced environment.
• Experience with property management is a plus.

Benefits

• Comprehensive benefits package including AnthemERC Health & Wellness, Guardian Dental Plan, VSP Vision Care, 401(k) traditional and Roth savings plan with company match.
• Opportunities for professional development and growth.
• Positive and collaborative work environment.

Position Requirements

Full‑time position in Columbus, Ohio. 1 opening. Post internal days: 0.

Equal Opportunity Employer

Mills James, Inc. is proud to be an Equal Opportunity Employer – All qualified applicants will receive consideration for employment without regard to race, color, age, sex, sexual orientation, gender identity or expression, religion, disability, ethnicity, national origin, marital status, protected veteran status, genetic information or any other legally protected classification.