Executive Assistant to the Managing Attorney

Atcauselaw; Clearwater (FL); On-site; USD 63,000 - 77,000; Full time

Benefits offered by this job

PTO after 90 days

Unlimited PTO after 1 year

Weekly paid meals

Free snacks and drinks in office

In-house training programs

Job summary

atCause Law Office in Clearwater, FL is seeking an Executive Assistant to the Managing Attorney to provide high-level administrative and operational support. You will manage calendars, prepare documents, and coordinate communications with clients and internal teams.

The role requires 3–5 years' legal or executive assistant experience, a Bachelors in business or related field, and proficiency with Microsoft Office and case management software.

Qualifications

• Bachelor’s degree in Business Administration, Communications, or related field; equivalent experience.
• 3–5 years of executive or legal assistant experience, preferably in law or professional services.
• Proficiency with Microsoft Office and case management software.
• Strong organizational and time-management skills with meticulous attention to detail.
• Excellent written and verbal communication; ability to interact with staff and clients.
• Compassionate client-focused mindset and ability to adapt to evolving priorities.
• Discretion and professionalism in handling confidential information.

Responsibilities

• Manage the Managing Attorney’s calendar; schedule meetings, court appearances, and client consultations.
• Prepare and organize documents, presentations, and reports.
• Handle confidential correspondence and prioritize communications.
• Coordinate firm events and logistics.
• Track deadlines for legal filings and deliverables.
• Maintain confidential records and ensure compliance with standards.
• Support special projects and firm expansion initiatives.

Skills

Strong organizational skills

Excellent written and verbal comms

Ability to multitask

Compassionate client-focused mindset

Discretion and professionalism

Education

Bachelor's degree in Business Administration, Communications, or related field

Administrative professional certification or paralegal certificate (preferred)

Tools

Microsoft Office (Word, Excel, PowerPoint, Outlook)

Case management software

Job description

Executive Assistant to the Managing Attorney

Clearwater, United States | Posted on 01/15/2026

At atCause Law Office, the Executive Assistant to the Managing Attorney is a vital partner in driving the firm’s success, providing high-level administrative and operational support to the Managing Attorney. Guided by our Purpose—To help businesses, families, and individuals become more aware, more causative, and more in control of their legal circumstances, leading to their success, expansion, and prosperity—they streamline workflows, manage critical tasks, and enhance efficiency. In our non-stuffy, collaborative environment, the Executive Assistant is a trusted confidant who upholds our people-first philosophy, ensuring seamless operations with professionalism, empathy, and precision.

What you will be responsible for

• Manage the Managing Attorney’s calendar, scheduling meetings, court appearances, and client consultations with precision.
  
• Prepare and organize documents, presentations, and reports for legal and administrative purposes.
  
• Handle confidential correspondence, including emails and calls, while prioritizing and filtering communications.
  
• Act as a liaison between the Managing Attorney and internal teams, clients, and external stakeholders.
  
• Draft and edit professional correspondence and legal documents under the Managing Attorney’s guidance.
  
• Coordinate firm events, such as client seminars or community outreach programs, managing logistics and follow-up.
  
• Track deadlines for legal filings, client deliverables, and administrative tasks to keep the Managing Attorney on schedule.
  
• Maintain confidential records and ensure compliance with legal, ethical, and data privacy standards.
  
• Support special projects, such as firm expansion initiatives or marketing efforts, to advance strategic goals.
  

Requirements

Who you are

• A Bachelor’s degree in Business Administration, Communications, or a related field (or equivalent experience) is required; advanced certification such as an administrative professional or paralegal certificate is preferred.
  
• 3-5 years of experience as an executive or legal assistant, preferably supporting senior leadership in a law firm or professional services environment.
  
• Strong knowledge of legal office operations and terminology is a plus.
  
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook) and case management software is essential.
  
• Exceptional organizational and time-management skills with meticulous attention to detail are required.
  
• Excellent written and verbal communication skills are necessary for interacting with staff, clients, and stakeholders.
  
• The ability to multitask and prioritize in a fast-paced, team-oriented environment is important.
  
• Candidates must have a compassionate and client-focused mindset that aligns with atCause’s people-first philosophy, adaptability to handle evolving priorities, and a non-stuffy workplace culture.
  
• Discretion and professionalism in handling confidential information are mandatory.
  

Language Skills

Must speak English and possess impeccable written and verbal communication skills, with a strong ability to pay attention to detail and maintain confidentiality.

Physical Requirements

• This role involves prolonged periods of sitting at a desk (6 to 8 hours a day)
  
• Utilizing a computer for extended periods
  
• Occasional lifting of files or materials up to 20 lbs.
  
• This role starts at a salary of $70,000 per year.
  
• PTO and sick days after 90 days.
  
• Unlimited PTO after one year.
  
• Fun and "Non-Stuffy" atmosphere.
  
• In-house training programs.
  
• Weekly paid meals.
  
• Free snacks and drinks in the office.
  

COMMITMENT TO DIVERSITY

atCause Law is an equal opportunity employer and does not discriminate on the basis of anyone's race, color, religion, age, national origin, gender, gender identity, sexual orientation, or disability, and actively fosters inclusion in all forms. We recognize that a multigenerational and multicultural workforce. reflective of our communities, is an integral and welcome part of a successful and ethical business.