Executive Assistant to the Head of Marketing

Baseten; San Francisco (CA); Remote; USD 100,000 - 150,000; Full time

Benefits offered by this job

Remote-first work environment

Regular in-person team summits

Unlimited PTO

Full healthcare coverage

Paid parental leave

401(k)

Learning & development budget

Job summary

Baseten in San Francisco seeks an experienced Executive Assistant to support the Head of Marketing. This role goes beyond calendar management, owning the day-to-day operating rhythm of the marketing organization and ensuring leaders are prepared for critical meetings and decisions.

You will partner with senior marketing leadership, coordinate with internal teams and external partners, manage complex calendars and travel, and help scale processes in a fast-growing tech company.

Qualifications

• 3-5+ years supporting senior leaders (CMO/Head of Marketing or similar) in a high-growth tech environment
• Exceptional organizational skills and attention to detail
• Strong written and verbal communication with sound judgment

Responsibilities

• Own complex calendar management for the Head of Marketing and prioritize meetings
• Coordinate domestic and international travel and logistics
• Prepare agendas, materials, and context for meetings; follow-ups and next steps
• Plan and support marketing operating cadences, reviews, and cross-functional forums
• Partner with agencies, vendors, and external partners to coordinate executive engagements
• Manage executive inbox with prioritization and timely follow-ups
• Support team offsites, celebrations, and milestone events end-to-end
• Identify process improvements to scale marketing operations

Skills

Calendar management

Executive support

Cross-functional coordination

Travel coordination

Job description

• We're looking for an experienced Executive Assistant to support our Head of Marketing. This is a highly operational role that goes well beyond calendar management
• You’ll own the day-to-day operating rhythm of the Marketing organization, ensuring the leader is prepared, priorities stay coordinated, and critical meetings, communications, and follow-ups happen seamlessly
• You’ll partner closely with senior marketing leadership and serve as a trusted point of coordination for employees, customers, agencies/vendors, candidates, and external partners
• Success in this role comes from exceptional organization, judgment, attention to detail, and the ability to keep many moving pieces aligned in a fast-growing environment
• Own complex calendar management for the Head of Marketing, balancing shifting priorities while ensuring time is allocated intentionally
• Ensure the leader is prepared for every day and every meeting by proactively managing agendas, materials, context, logistics, and follow-ups so time is used effectively and decisions move forward
• Support forward-looking calendar planning, coordinating recurring operating cadences including marketing reviews, leadership meetings, campaign planning sessions, Marketing All Hands, and other cross-functional forums
• Partner with agencies, vendors, and external partners to coordinate executive meetings, events, and other engagements
• Support executive inbox management, helping prioritize communications, triage requests, and ensure timely follow-up
• Coordinate domestic and international travel, including last-minute changes, ensuring seamless logistics
• Support planning of team offsites, celebrations, and milestone recognition events, coordinating logistics end-to-end from venue, budget, and vendor coordination
• Continuously improve how the Marketing leadership team operates by identifying opportunities to make processes more efficient, scalable, and reliable

Benefits

• Remote-first work environment. The Baseten team is welcome to work from wherever they want; fully remote, in our San Francisco office, or a mix of both. Today, our team (including our founding team) is spread across the United States, Canada, and Armenia. We provide a $1,000 stipend for you to make your home-office comfortable and productive
• Regular in-person team summits. We get together as a team three times a year to plan, workshop, and most importantly, get to know each other better
• Unlimited PTO. We ask that everyone take at least 4 weeks of vacation. And we have a company-wide break between Christmas and New Year's Day
• Full healthcare coverage. Medical, dental and vision insurance for you and your family
• Paid parental leave. 16-weeks fully paid parental leave (adoptive and non-birth parents included) and flexibility with schedules while returning to work
• Company-sponsored 401(k) for you to contribute to
• Learning and development budget. We encourage you to take classes, attend conferences, and invest in your craft and we’ll cover expenses to make it happen

High attention to detail and a strong sense of ownership. You take pride in creating structure, improving processes, and ensuring nothing falls through the cracksComfortable working with senior leaders, customers, agencies, candidates, and external partners with professionalism and executive presenceYou understand how marketing organizations operate and have experience supporting marketing operating rhythms, campaign cycles, and fast-moving go-to-market teamsExperience managing complex calendars, domestic and international travel, executive communications, and recurring operating cadencesExperience supporting team offsites, celebrations, and milestone events with strong attention to detailOutstanding written and verbal communication skills, with strong judgment about when and how to communicate on behalf of executivesDemonstrated ability to coordinate complex cross-functional initiatives involving many stakeholders3-5+ years of experience supporting senior leaders (CMO, VP Marketing, Head of Marketing, or similar) in a high-growth technology company, venture capital or private equity firm, or professional services environmentProactive, resourceful, and highly autonomous. You anticipate needs before they become problemsThrives in a high-growth environment where priorities change quickly and adaptability is essentialExceptional organizational skills with the ability to manage multiple competing priorities without dropping details