Executive Assistant to the Executive Director

nas; United States; On-site; USD 60,000 - 85,000; Full time

Job summary

The Gulf Research Program (GRP) seeks an Executive Assistant to provide high-level administrative and operational support to the Executive Director and the GRP Executive Office. The role requires discretion, excellent organization, and the ability to manage multiple priorities with limited supervision.

Cover letter required for consideration. Responsibilities include managing the ED's calendar, coordinating meetings, supporting nominations and institutional review, and handling travel and

Qualifications

• Experience providing high-level administrative support in a complex organization.
• Ability to manage calendars, travel logistics, and confidential information.
• Strong judgment, organization, and ability to handle multiple priorities.
• Excellent written and verbal communication.

Responsibilities

• Manage the Executive Director's calendar, travel, and daily agenda.
• Coordinate meetings, prepare materials, and track follow-ups.
• Provide confidential administrative support to the ED and GRPEO staff.
• Coordinate nominations, governance materials, and review processes.
• Oversee travel expense reports, invoices, and budget-related paperwork.
• Liaise with IT and staff to ensure equipment and software needs are met.
• Assist with onboarding and staff recognition activities.

Skills

Calendar management

Executive support

Travel coordination

Communication

Discretion

Organizational skills

Meeting coordination

Job description

The Gulf Research Program (GRP) seeks an Executive Assistant to provide high-level administrative and operational support to the Executive Director and the GRP Executive Office. The role requires discretion, excellent organization, and the ability to manage multiple priorities with limited supervision.

Cover letter required for consideration. Responsibilities include managing the ED's calendar, coordinating meetings, supporting nominations and institutional review, and handling travel and