Executive Assistant to the Director

University of Alaska; Fairbanks (AK); Hybrid; USD 48,000 - 64,000; Part time

Job summary

University of Alaska Fairbanks—Institute of Arctic Biology seeks an Executive Assistant to the Director. This role provides high-level administrative support, manages the Director’s Office, and coordinates communications and events.

The candidate will partner with leadership to ensure smooth operations and professional engagement with a broad range of stakeholders. The successful candidate will bring experience supporting senior leaders, strong organizational skills, and the ability to manage

Qualifications

• Associate’s degree and two years progressively responsible experience related to the program specialty.
• Strong organizational and detail-oriented skills.
• Experience supporting senior leadership preferred.

Responsibilities

• Provide high-level administrative support to the Director of IAB.
• Manage the Director’s Office; act as primary contact for IAB.
• Coordinate communications and events for IAB and stakeholders.
• Support day-to-day operations, planning, and scheduling with discretion.

Skills

Calendar management

Event coordination

Communication

Team collaboration

Education

Associate’s degree

Job description

The Institute of Arctic Biology (IAB) at the University of Alaska Fairbanks is seeking an organized, collaborative, and detail-oriented Executive Assistant to the Director. This position provides high-level administrative support to the Director, serves as the primary point of contact for IAB, manages the IAB Director’s Office, and coordinates IAB communications and events. Join a dynamic team dedicated to IAB’s mission to advance research and innovation for healthy Arctic communities and ecosystems.

This is a unique opportunity to play a central role in IAB, one of UAF’s flagship research Institutes. You will work directly alongside IAB’s Director and Executive Officer and serve as a trusted partner in shaping the Institute’s day-to-day operations, communications, and events. You'll be part of a mission-driven community of over 40 faculty, 90 regular staff and 100 graduate students dedicated to understanding the living systems of the Arctic. IAB is the home of Toolik Field Station, the Bonanza Creek Long Term Ecological Research Program, the Alaska Cooperative Fish and Wildlife Research Unit, The Alaska IDEA Network of Biomedical Research Excellence (INBRE), the Center for Alaska Native Health Research, and the Center for Transformative Research in Metabolism, in addition to many other funded research and outreach projects led by our faculty and staff. This role is critical to supporting a positive and welcoming atmosphere at IAB, promoting good communication with stakeholders, and ensuring smooth operations in the Director’s office.

Successful candidates will bring experience supporting senior leadership and strengths in communication, organization, judgement and planning. You should be comfortable managing multiple calendars, learning new platforms and processes, coordinating events and communications, and interacting positively and professionally with a wide range of stakeholders. This is a great opportunity for an administrative professional seeking a way to make a difference in a collaborative and welcoming environment. Knowledge of the university is a plus but is not required.

Minimum Qualifications:

Associate’s degree and two years progressively responsible experience related to the program specialty, or an equivalent combination of training and experience.

Position Details:

This position is located on the University of Alaska Fairbanks campus in Fairbanks. This is a regular 75% (60 hours bi-weekly), term-funded position. This is a part-time, non-exempt staff position complete with both a competitive salary and full employee benefits package. UA provides a generous compensation package that includes retirement options, annual leave, 12 paid holidays per year, tuition waivers for employees and family members, and affordable medical, dental and vision care coverage. New hires will be placed on UA Staff Salary Schedule Grade 78, based on education and experience.

You must submit your application by 11:55 PM Alaska Standard Time on October 11, 2026.

If you have any questions regarding this position, please contact Debby Queen, at [e-mail].

*To be eligible for this position, applicants must be legally authorized to work in the United States without restriction. Applicants who now or may in the future require visa sponsorship to work in the United States are not eligible.

This is a term-funded position reviewed annually for contract renewal at the University's discretion.

The University of Alaska (UA) is responsible for providing reasonable accommodations to individuals with disabilities throughout the applicant screening process. If you need assistance in completing this application or during any phase of the interview process, please contact the ADA team at [e-mail].

The University of Alaska (UA) is an Equal Opportunity/Equal Access Employer and Educational Institution. The University is committed to a policy of non-discrimination (www.alaska.edu/nondiscrimination) against individuals on the basis of any legally protected status.

The successful applicant is required to complete a background check. Any offer of employment is contingent on the background check.

Your application for employment with the University of Alaska is subject to public disclosure under the Alaska Public Records Act.

All employees at the University of Alaska are expected to uphold the highest standards of ethics and professionalism when conducting or engaged in university business.

Each university within the University of Alaska system publishes an Annual Security and Fire Safety Report whichcontains information regarding campus safety and security including topics such as: campus law enforcement authority; crime reporting policies; campus alerts (Timely Warnings and Emergency Notifications); fire safety policies and procedures; programs to prevent dating violence, domestic violence, sexual assault and stalking; the procedures the University will follow when one of these crimes is reported; and other matters of importance related to security on campus. The report also contains information about crime statistics for the three most recent calendar years concerning reported crimes that occurred on campus; in On-Campus Student Housing Facilities; in Noncampus buildings or property owned or controlled by the University or a recognized student organization; and on public property within, or immediately adjacent to and accessible from, the campus. The report also contains fire statistics for any fires occurring in an On-Campus Student Housing Facility during the three most recent calendar years.

Access to the reports is available at:

UAA

(Addresses Anchorage campus, Aviation Technology Complex, JBER - Elmendorf Extension, JBER - Richardson Extension, Kenai Peninsula College - Kachemak Bay campus, Kenai Peninsula College - Kenai River campus, Kodiak College, Kodiak High School Extension, Matanuska-Susitna College, Prince William Sound College, and Prince William Sound College - Cordova Extension)Online: https://www.uaa.alaska.edu/students/safety. Request a paper copy in person: UAA Police Department Office at Room 114 of Eugene Short Hall on the Anchorage campus / UAA Dean of Students Office at Room 122 of Rasmuson Hall on the Anchorage campus. Request a paper copy by mail: 907-786-1120 or [e-mail]/907-786-1214 or [e-mail].

UAF

(Addresses Fairbanks Campus, Bristol Bay Campus, Chukchi Campus, Community and Technical College, Kasitsna Bay Campus, Seward Marine Center, Tok Campus, Kuskokwim Campus, and Northwest Campus)Online: https://www.uaf.edu/orca/files/ASFSR.pdf. Request a paper copy in person: UAF Office of Rights, Compliance and Accountability on the 3rd Floor of Constitution Hall. Request a paper copy by mail: 907-474-7300 or [e-mail].

UAS

(Addresses the Juneau Auke Bay Campus, Juneau Technical Education Center, Sitka Campus, & Ketchikan Campus)Online: https://uas.alaska.edu/equity-and-compliance/docs/clery/UAS_ASFSR.pdf. Request a paper copy in person: Hendrickson Building, Suite 202 on the Juneau campus. Request a paper copy by mail: 907-796-6371 or emailing [e-mail].