Executive Assistant to the CTO

Modern-Intelligence; Austin (TX); On-site; USD 80,000 - 100,000; Full time

Benefits offered by this job

Full Medical, dental, and vision for你u

Flexible PTO

Paid Holidays: All federal holidays +

Paid Parental Leave: 3 Months

Job summary

Modern Intelligence in Austin, Texas seeks an executive assistant for its CTO to manage calendars, prep meetings, and ensure the CTO has focused time for engineering and design.

The role leverages AI tools to automate routine tasks, requires strong written updates, and aims to build relationships across the company. This is the company’s first EA, providing a unique opportunity to shape the role and processes.

Qualifications

• 3+ years supporting a senior leader or coordinating heavy workloads.
• Ability to follow engineering discussions and relay issues without coding.
• Strong written updates and meeting preps.
• Fluency with AI tools to automate routine tasks.
• Discretion handling personnel, financial, customer, and export-controlled information.
• On-site in Austin, Texas.
• U.S. person or protected status per 8 U.S.C. 1324b(a)(3).

Responsibilities

• Organize CTO calendars and manage time for engineering-focused work.
• Attend meetings when CTO is unavailable and capture outcomes.
• Prepare CTO and other executives for meetings with concise briefs.
• Provide periodic updates to leadership and check in on engineering teams.
• Build strong relationships across the company, especially with engineers and executives.
• Help shape role expectations for future EAs.

Skills

Executive support

Technical comprehension

Written communication

AI tools

Discretion

On-site availability

Tools

Google Workspace

Jira

Confluence

GitLab

Job description

Modern Intelligence builds Sovereign, targeting software for unmanned systems. Manufacturers install it on UAVs, USVs, UUVs, and other unmanned vehicles. Sovereign runs on the vehicle’s computer. It detects, classifies, and tracks targets from the onboard cameras, keeps identity when the picture breaks up, and can fly terminal guidance into impact. It keeps working when GPS is out and the radio is jammed.

We’ve held Department of War contracts, including work with Air Force Special Operations and SOCOM.

We’ve raised more than $12 million from Bedrock, Vine, Contrary, Air Street, Caffeinated, Champion Hill, Swell, Myelin, and others.

Details

We are looking for an executive assistant for our CTO. We are a small company that is growing fast and our CTO often has more information coming at him than he has time to manage. We are looking for someone to whom he can delegate context: You will be asked to organize calendars and manage time, ensuring he has sufficient focus time for engineering and design activities as well as other traditional EA activities.

We are looking for an EA who is excited to embrace AI to help with EA tasks: we want our EA to be able to focus on tasks that require a person, or physical presence. You may be asked to attend meetings the CTO cannot, to capture what happened and brief him afterward, not to represent him or make decisions in his place. You will often be asked to prep the CTO and possibly other execs before meetings. You will be asked to check in on the engineering team while the CTO is busy or away.

We are looking for someone who will form a strong relationship with everyone at the company (at least in the near future), especially with members of the engineering organization and the other executives. Some level of technical sophistication is required, but no formal engineering experience is required (but is encouraged). You may be asked to take notes in technical meetings - capturing decisions and follow-ups. You will be asked to provide periodic updates throughout the day.

You will be the first EA hired at Modern Intelligence, so you will help shape expectations for the role for future EAs and will have a significant opportunity to teach us how best to utilize EAs.

Requirements

• 3+ years supporting a senior leader as an executive assistant, or equivalent experience in a coordination-heavy role.
• Enough technical comprehension to sit in an engineering meeting and follow it: you should be able to tell “blocked on review” from “blocked on hardware” and relay a problem accurately without needing to solve it. You will not be asked to write code.
• Strong written communication. A large part of this job is meeting preps and short written updates that need to be accurate and quick to read.
• Fluency with AI tools, and enthusiasm for using them to take the routine parts of this job off your plate.
• Discretion. You will regularly see personnel, financial, customer, and export-controlled information.
• On-site in Austin, Texas.
• Must be a U.S. person (U.S. citizen, lawful permanent resident, or other protected individual as defined by 8 U.S.C. 1324b(a)(3)). This role sits in meetings covering export-controlled technology.

Preferred Qualifications

• Experience supporting engineering or technical leadership.
• Experience at a startup or other small, fast-moving company.
• Fluency with Google's office suite (Gmail, Calendar, Drives, Docs, Sheets, Slides)
• Familiarity with Jira, Confluence, or GitLab, or a demonstrated ability to pick up tools like them quickly.
• A background in program or project coordination: scrum master, program coordinator, technical recruiting coordinator, or similar.
• Experience owning travel booking and expense management for an executive.

Nice to have

• Prior defense industry experience.
• An active or previously held security clearance.
• Military administrative experience, particularly in a technical role.
• Experience supporting more than one executive at once.

$80,000 - $100,000 semi monthly

Compensation Specifics

• Final offer depends on demonstrated depth in a systems language and how much of the stack you can pick up quickly.
• Equity is granted on top of base for every full-time role.

Benefits

• Full Medical, dental, and vision for you and all members of your family
• Flexible PTO
• Paid Holidays: All federal holidays + last two weeks of the calendar year
• Paid Parental Leave: 3 Months

Modern Intelligence builds software that identifies targets and guides munitions to them, and it is in use on live missions today. You will not write that code, but you will sit in the rooms where it gets decided and you will know what everyone here is working on.