Executive Assistant to the COO

PinedaCompany LLC; Las Vegas (NV); On-site; USD 50,000 - 70,000; Full time

Job summary

A dynamic business group in Las Vegas is seeking an experienced Executive Assistant to support their leadership team. The role involves managing complex schedules, organizing HR documents, and providing analytical support. Candidates should demonstrate exceptional organizational skills and have proficiency in Google Workspace. This is an in-office position, and attention to detail is essential.

Qualifications

• Proven experience as an Executive Assistant or similar role.
• Strong proficiency in Google Workspace, especially Sheets and Slides.
• Excellent written and verbal communication skills.

Responsibilities

• Provide analytical support including data analysis and strategic planning assistance.
• Efficiently manage and organize HR documents, ensuring confidentiality and compliance.
• Keep the COO's inbox and schedule meticulously organized.

Skills

Analytical skills

Organizational skills

Detail-oriented

Excellent communication skills

Tools

Google Workspace

ClickUp

GoHighLevel

Job description

Note this position is In office

Pineda Company, founded by Ryan Pineda, is a dynamic group of businesses with a diverse portfolio that includes real estate, education, media, SaaS, financial services, and web3. Our mission is to develop leaders and enrich communities, and we proudly serve thousands of customers while generating tens of millions in revenue annually.

We're hiring a dynamic Executive Assistant to work with our leadership team.

Key Responsibilities:

• Analytical Tasks: Provide analytical support including data analysis and strategic planning assistance.
• HR Document Management: Efficiently manage and organize HR documents, ensuring confidentiality and compliance.
• Email & Calendar Management: Keep the COO's inbox and schedule meticulously organized, ensuring efficient time management.
• Meeting Management: Take detailed notes during meetings and follow up on action items.
• Project Management: Utilize ClickUp to manage and track projects, ensuring all tasks are completed on time.
• Automation Management: Implement and oversee automation systems to streamline operations.
• Documentation & Presentation: Proficiently use Google Sheets and Slides to create documents and presentations as required.

Core Traits We're Looking For:

• Analytical: You have a keen eye for details and a passion for data-driven decision-making.
• Organized: Your exceptional organizational skills mean you're always one step ahead.
• Detail-Oriented: You're meticulous in your approach and nothing slips past you.

Qualifications:

• Proven experience as an Executive Assistant or similar role.
• Strong proficiency in Google Workspace, especially Sheets and Slides.
• Experience with ClickUp or similar project management tools.
• GoHighLevel experience preferred
• Excellent written and verbal communication skills.
• Ability to handle sensitive information with discretion.