Executive Assistant to the Chief Nursing Executive

MU Health Care; Columbia Township (MO); On-site; USD 35,000 - 55,000; Full time

Benefits offered by this job

Health insurance

Vision insurance

Dental insurance

Paid leave

Holidays

Retirement options

Tuition assistance

Discounts

See benefits

Job summary

University of Missouri Health Care in Columbia, MO invites you to join its C-Suite team as a Healthcare Executive Assistant supporting the Chief Nursing Executive. You will manage complex scheduling, coordinate high-level communications, and ensure efficient daily operations in a fast-paced executive environment.

Ideal candidates are highly organized, proactive, and discreet, with experience supporting senior healthcare leaders.

Qualifications

• Bachelor's degree or an equivalent combination of education and experience.
• Experience supporting senior healthcare leaders is preferred.

Responsibilities

• Provide administrative support, involving confidential materials; staff meetings, create summary reports, and prepare for distribution.
• Greet visitors, answer calls, manage calendar and schedule appointments; determine executive availability and follow up.
• Prepare correspondence, reports and materials from rough drafts or dictation; compose routine letters.
• Assist in preparing the executive for meetings; arrange itineraries, supporting documents and briefing materials.
• May liaise with others, prepare materials, oversee project budget, and post information to the website; assist in budget preparations.
• May complete unit/department specific duties as outlined in department documents.

Education

Bachelor's degree

Job description

Shift:Monday - Friday 0800 - 1700

Work Arrangement:On-site
Department: Executive Administration - Chief Nursing Executive

Facility: University Hospital - 1 Hospital Drive, Columbia, MO
Compensation:

Base Pay Range: $25.32 - $39.99 per hour, based on experience

ABOUT THE JOB

We are excited to share an opportunity to join MU Health Care's C-Suite team as a Healthcare Executive Assistant supporting our Chief Nursing Executive. As a key administrative partner, you'll play an essential role in supporting strategic priorities, managing complex scheduling needs, coordinating high-level communications, and ensuring efficient daily operations in a fast-paced executive environment. This position serves as a trusted resource to executive leadership, helping facilitate collaboration, communication, and decision-making across the organization.

This is more than a traditional administrative role. It is an opportunity to contribute to a transformative chapter in our health system's leadership. Ideal candidates are highly organized, proactive, and professional, with the ability to manage sensitive matters with discretion and confidence. Experience supporting senior healthcare leaders is preferred.

ABOUT MU HEALTH CARE

MU Health Care is proud to be named one of Forbes' Best-in-State Employers seven years in a row, and that's largely a result of the incredible culture and team we've built. At MU Health Care, we have an inspired, hard-working and collaborative environment driven by our mission to save and improve lives. Here, we believe anything is possible and rally around solutions. We celebrate innovation and offer opportunities to be a part of something bigger - to have a voice and role in the work that is serving our community and changing the field of medicine.

Our academic health system - the only in mid-Missouri - is home to seven hospitals, including the region's only Level 1 Trauma Center and region's only Children's Hospital, as well as over 90 specialty clinics. Here you can define your career among our many clinical and nonclinical positions - with growth, opportunity and support every step of the way.

Learn more about MU Health Care.

Learn more about living in mid-Missouri.

EMPLOYEE BENEFITS

• Health, vision and dental insurance coverage starting day one
• Generous paid leave and paid time off, including ten holidays
• Multiple retirement options, including 100% matching up to 8%and full vesting in three years
• Tuition assistance for employees (75%) and immediate family members (50%)
• Discounts on cell phone plans, rental cars, gyms, hotels and more
• See a comprehensive list of benefits here.

DETAILED JOB DESCRIPTION

• Provide administrative support, most often involving highly confidential and/or sensitive materials and situations. Staff various meetings, create summary reports and prepare for distribution.
• Greet visitors, receive and respond to incoming calls in a courteous and authoritative manner; determine needs, redirect to others as appropriate; manage calendar and schedule appointments, determine executive's availability for discussions, and follow up to ensure timely response.
• Prepare correspondence, reports and other materials from rough draft or dictation. Compose letters involving routine matters, acknowledgements and other subjects.
• Assist in preparing the executive for meetings. Anticipate information needs such as including itineraries, supporting documents and materials; arrange information folders. Brief executive prior to meetings.
• May act as liaison between the office and others, making arrangements, preparing materials, overseeing project budget, and posting information to website. Assist in budget preparations; compile information, analyze past activities and project future needs
• May complete unit/department specific duties and expectations as outlined in department documents.

REQUIRED QUALIFICATIONS

• Bachelor's degree or an equivalent combination of education and experience from which comparable knowledge, skills and abilities can be acquired.

PREFERRED QUALIFICATIONS

• Additional license/certification requirements as determined by the hiring department.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met with or without reasonable accommodation. The performance of these physical demands is an essential function of the job. The employee may be required ambulate, remain in a stationary position and position self to reach and/or move objects above the shoulders and below the knees. The employee may be required to move objects up to 10 lbs.

Equal Employment Opportunity

The University of Missouri is an Equal Opportunity Employer.