Executive Assistant to the Chair, Cardiovascular Medicine

UTMB Health; Galveston (TX); On-site; USD 53,000 - 67,000; Full time

Job summary

UTMB Health in Galveston, TX seeks an administrative professional to support the Chair of an academic department. The role handles confidential tasks, calendar management, and travel planning to ensure smooth operations across the office and department.

You will liaise with internal and external groups, coordinate events, and prepare materials for meetings. Strong organizational skills and professional communication are essential.

Qualifications

• Bachelor’s degree or equivalent in related field with 4 years related experience.
• Strong organizational and communication skills are required for this role.

Responsibilities

• Executes administrative duties with minimal direction, handling sensitive information.
• Manages chair’s calendar, travel needs, and preserves time for strategic planning.
• Acts as staff and resource person; liaises with internal and external groups.
• Directs and coordinates daily operations of office and department.
• Coordinates meetings, agendas, and events; assists with recruitment and travel arrangements.
• Prepares data and materials for meetings and reports; supports budget-related tasks.
• Advises the Chair on policy and operational issues.

Skills

Calendar management

Travel arrangements

Liaison & coordination

Communication

Education

Bachelor’s degree or equivalent in related field

Tools

Office suite

Job description

UTMB Health in Galveston, TX seeks an administrative professional to support the Chair of an academic department. The role handles confidential tasks, calendar management, and travel planning to ensure smooth operations across the office and department.

You will liaise with internal and external groups, coordinate events, and prepare materials for meetings. Strong organizational skills and professional communication are essential.