Executive Assistant to the CFO

Washpost; Washington (District of Columbia); On-site; USD 95,000 - 130,000; Full time

Job summary

The Washington Post is seeking an Executive Assistant to the CFO to provide high‑level administrative support in a fast‑paced, high‑stakes finance environment. You will manage calendars, coordinate cross‑functional meetings, prepare materials, and help steer confidential projects with diplomacy and discretion.

You’ll partner with senior leaders across Finance and other departments, deliver timely reports, and leverage AI‑enabled productivity tools to drive efficiency.

Qualifications

• 7+ years of executive support experience, preferably in finance.
• Experience supporting a financial executive is a plus.
• Strong organizational skills and ability to manage competing priorities.
• Excellent editing and proofreading skills.
• Ability to maintain confidentiality and exercise discretion.

Responsibilities

• Manage CFO calendar, schedule meetings, and coordinate time‑sensitive requests.
• Prepare materials for meetings and events; draft professional correspondence.
• Provide budgeting support and contract management oversight.
• Monitor team dynamics and provide timely reports to the CFO.
• Support scheduling with external guests and internal stakeholders.
• Lead administrative coordination across the Finance team and other departments.

Skills

Executive support

Calendar management

Project management

Contract management

Confidentiality

Communication skills

AI productivity tools

Interdepartmental coordination

Tools

Microsoft Office

Google Workspace

Job description

Join the future of newsWe're on a mission to deliver riveting storytelling for all of America. At The Washington Post, you'll help reinvent news. Our work is driven by a deep investigative spirit and enhanced by innovation to bring audiences closer to the stories that matter most.

About Our Team

The Washington Post is powered by the passion and talent of our people. It takes all of us to reinvent news. Beyond our award-winning News and Opinions teams, we work across many departments, including Brand & Events, Communications, Customer Care, Engineering & Product, Finance, Human Resources, Legal, Marketing & Advertising, Print Operations, and Sales.

Why This Role Matters

The Executive Assistant to the Chief Financial Officer (CFO) is a critical partner in ensuring the success of The Washington Post's financial leadership. This role requires a high level of professionalism, confidentiality, and strategic awareness, providing seamless administrative and operational support to the CFO while navigating a fast‑paced, high‑stakes environment.

The ideal candidate is a proactive problem‑solver with exceptional organizational skills, a service‑minded attitude, and the ability to manage competing priorities with discretion, efficiency, and diplomacy. You'll be responsible for maintaining the CFO's calendar, coordinating cross‑functional meetings, managing communications, and supporting the broader Finance team through administrative coordination and internal event planning. This is an opportunity to contribute meaningfully to the success of our finance function while working closely with senior leaders at The Washington Post.

What Motivates You

• You thrive on supporting a senior leader in a complex, fast‑moving organization.
• You take initiative, anticipate needs, and provide solutions before problems arise.
• You take initiative, anticipate needs, and provide solutions before problems arise.
• You are energized by juggling multiple priorities and keeping everything organized.
• You enjoy being the reliable force behind the scenes that helps an executive and their team thrive.
• You build strong, trusting relationships across functions and with all levels of an organization.

How You'll Support The Mission

• Manage executive's schedule by scheduling meetings, reminding about upcoming appointments or reschedules, alerting about time‑sensitive emails and requests, and preparing materials for meetings and events.
• Observe and monitor team dynamics, interactions, and performance. Provide accurate and timely reports to the executive, highlighting key developments, concerns, and opportunities within the team. Act as a trusted advisor to the executive, offering valuable perspectives and recommendations based on the observations and analysis.
• Support executive's decision making for specific meetings, projects, or events by understanding the roles and responsibilities of employees in different departments within the organization, building relationships with colleagues across teams, and gathering and synthesizing relevant information to ensure successful outcomes.
• Draft, proofread, and edit professional correspondence, and basic presentation materials using available technology to improve quality and efficiency..
• Leverage productivity tools, automation, and AI‑enabled solutions thoughtfully.
• Provide project management support and assistance at key internal and external events across the company.
• Attends CFO direct reports meeting, sends a summary email to the finance department, keeps track of action items for the directors, ensures weekly updates are filled out timely by the directors
• Support scheduling meetings with external guests by greeting the guests, completing security checks, and setting up food and drinks.
• Provide budgeting support, invoice review and contract management.

The Skills and Experience You Bring

• At least 7 years of executive support experience; experience supporting a financial executive is a plus.
• 2+ years of experience in operations, project management, process improvements, etc.
• Experience reviewing, tracking, and managing contracts.
• Professional maturity and ability to remain calm and flexible under pressure.
• Outstanding interpersonal skills and attention to detail.
• Proven organizational acumen and interdepartmental coordination skills.
• Expertise with Microsoft Office, Google Suite, and other products and the ability to quickly learn new software tools and systems.
• Demonstrated curiosity and comfort using AI‑enabled productivity tools and automation to improve efficiency, organization, and quality of work, with sound judgement around confidentiality, accuracy, and appropriate use.
• Ability to maintain confidentiality of sensitive business and people matters.
• Ability to multitask and prioritize workload with minimal supervision
• Excellent editing and proofreading skills
• Strong consulting and project management skills.
• Excellent verbal and written communication skills.
• Ability to work fast and well under pressu