Executive Assistant to the CEO/President

RxBenefits, Inc.; Birmingham (AL); On-site; USD 74,000 - 92,000; Full time

Benefits offered by this job

Remote first work environment

HDHP/PPO Medical with premiums paid

Dental & Vision Insurance 100% covered

401(k) with employer match up to 3.5%

Tuition Reimbursement

Paid New Parent Leave

Pet insurance

Mental health benefit

Job summary

RxBenefits, Inc. in Birmingham, Alabama seeks an Executive Assistant to provide top-tier support to the CEO, President, and senior leaders, acting as a trusted liaison between management and staff.

The role is in-office in Birmingham four days a week and involves calendar management, meeting prep, and confidential handling of sensitive information. The ideal candidate brings 5+ years of EA experience, proficiency with AI tools and Microsoft Office, strong communication, and the ability to

Qualifications

• 5+ years’ experience as an executive assistant supporting senior leaders.
• Experience using AI tools to increase efficiency.
• Experience coordinating complex international travel logistics.
• Advanced proficiency in Microsoft Office and Adobe Acrobat.
• In-office presence of four days per week in Birmingham, AL.
• Strong integrity and discretion.

Responsibilities

• Manage highly active calendars across multiple time zones with no conflicts.
• Support meetings with prep, materials, and formatting.
• Act as liaison between management, staff, board, and external partners.
• Track milestones and deliverables with proactive follow-up.
• Handle confidential information with discretion and professionalism.
• Prepare executive correspondence and organize company events with Marketing.

Skills

Calendar management

Independent working

Multitasking

Interpersonal skills

AI tools proficiency

Travel coordination

Written and verbal communication

Discretion/confidentiality

Tools

Microsoft Office

Adobe Acrobat

Video conferencing tools

Job description

The Executive Assistant to the CEO provides exceptional administrative support for the Chief Executive Officer and President, and other senior-level leaders as assigned, through consistently demonstrating a mastery of Executive Assistant job responsibilities and acting as a liaison between management and employees. At times, this role may serve as proxy for one or all assigned leaders, as requested. This role will be in office in Birmingham, Alabama.

• Demonstrates consistent mastery of Executive Assistant responsibilities including advanced communication and close-out of tasks and projects
• Independently manages and coordinates extremely active calendars of appointments, avoiding conflicts and prioritizing conflicting needs
• Offers solutions to roadblocks and/or suggests more efficient ways to conduct core operations
• Facilitates preparation for meetings and events, scheduling prep meetings as needed
• Proactively operates independently and does not wait to be asked, jumping in when needed
• Provides a bridge for smooth communication between internal departments and external constituents - demonstrating and maintaining credibility, trust, and support
• Serves as a liaison to the Board of Directors, coordinating board meeting logistics, materials, and communications with professionalism and discretion
• Enables leader(s) to scale by ensuring no critical documents or processes fall through the cracks, including bringing a mindset for process improvement to all things
• Works closely and effectively to keep leader(s) well informed of upcoming commitments and responsibilities, following up appropriately
• Successfully completes critical aspects of deliverables with a hands-on approach that facilitates the leader(s)’ ability to effectively lead the company
• Prioritizes conflicting needs, handles conflicts expeditiously, proactively, and confidentially, and follows through on projects to successful completion, often with deadline pressures
• Performs detailed project management tasks including tracking project milestones
• Organizes, coordinates, and delivers approved executive correspondence
• Facilitates and successfully executes internal company events in partnership with Marketing
• Prepares materials for meetings including detailed formatting of professional presentations and documents
• Manages sensitive information with a high level of confidentiality and discretion
• Generates and analyzes reports as requested
• Handles all matters expeditiously, proactively, and confidentially
• Provides back-up support for absent teammates
• Researches and executes special projects
• All other duties as assigned

Required Skills / Experience

• 5+ years’ experience as an executive assistant supporting senior level leaders
• Experience utilizing AI tools and technology as a force multiplier to increase efficiency and effectiveness
• Experience coordinating complex international travel logistics
• Advanced proficiency in Microsoft Office (Outlook, Word, Excel, and Power Point) and Adobe Acrobat
• Ability to work independently and provide prompt support to multiple leaders across multiple time zones, with an in-office presence of four days per week
• High degree of integrity
• Strong time management and organizational skills that reflect an ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail
• Very strong interpersonal skills and the ability to build relationships with stakeholders, including staff, board members, external partners, and clients
• Advanced written and verbal communication skills
• Emotional intelligence and ability to work through conflict
• Highly resourceful team-player, with the ability to also be effective independently
• Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of customer/client service and response
• Demonstrated ability to achieve high-performance goals and meet deadlines in a fast-paced environment
• Forward-looking thinker, who actively seeks opportunities and proposes solutions

Based on relevant market data and other factors, the anticipated hiring range for this role is $73,600 to $92,000 annually. Final compensation rates will be determined based on various factors, including but not limited to experience, skills, knowledge, and internal equity considerations. This role is also short-term incentive eligible. Incentive amounts will vary by individual and business goals.

We are committed to fair and equitable compensation practices. The final salary offered to the selected candidate may vary from the posted range due to individual qualifications. Our goal is to ensure that all teammates are compensated fairly and competitively based on their contributions to our organization.

RxBenefits is also committed to providing best in class benefits to our teammates. We offer a robust total rewards package that includes:

• Remote first work environment
• Choice of a HDHP or PPO Medical plan, we pay 100% of the premium for the HDHP for you and your eligible family members
• Dental, Vision, Short- and Long-Term Disability, and Group Life Insurance that we also pay 100% of premiums (for your family too on Dental and Vision)
• Additional buy-up options for Short- and Long-Term Disability and Life Insurance
• 401(k) with an employer match up to 3.5% available after 60 days
• Community Service Day to give back and support what you love in your community
• 10 company holidays including MLK Day, Juneteenth, and the day after Thanksgiving plus a floating holiday to use as you like
• Reimbursements for high-speed internet, we’ll send you a computer and monitors to help you do your best work
• Tuition Reimbursement for accredited degree programs
• Paid New Parent Leave that can be used for adoption or birth
• Pet insurance to protect your furbabies
• A robust mental health benefit and EAP service through Spring Health to support you when you need it most