Executive Assistant to the CEO/CFO- Bilingual Mandarin

conexusfoodcareers; Chicago (IL); On-site; USD 55,000 - 70,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Insurance

Pet Insurance

Life Insurance

401(k) Plan

401(k) Retirement Plan with Company MS

Job summary

Conexus Food, headquartered in Chicago, seeks an Executive Assistant to the CEO to maximize the executive’s effectiveness. You will organize the CEO’s schedule, coordinate meetings, calls, and travel, and manage critical correspondence.

The ideal candidate has 5+ years of EA experience, fluent Mandarin, superb communication and organizational skills, and proficiency with Microsoft Office and scheduling tools. This role requires confidentiality and stakeholder relationship management.

Qualifications

• Bachelor’s degree in business, communications or related field.
• 5+ years as an executive assistant or similar role supporting C-level executives.
• Fluent reading, writing and speaking Mandarin.
• Excellent written and verbal communication skills.
• Strong organizational skills to manage multiple priorities and deadlines.
• Proficient in Microsoft Office and familiar with project management and scheduling software.
• Ability to prioritize tasks effectively.

Responsibilities

• Organize CEO schedule for meetings, calls, and travel.
• Manage correspondence between CEO and stakeholders.
• Prepare meeting agendas and materials; follow up on action items.
• Handle travel arrangements and preferences.
• Assist with accounting tasks and financial reports.
• Build and maintain relationships with key stakeholders.
• Maintain confidentiality and demonstrate proactive problem solving.

Skills

Mandarin fluency

Strong communication skills

Excellent organizational skills

Multitasking

Critical thinking

Education

Bachelor’s Degree in Business Administration, Communications, or related field

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Outlook

Project management software

Scheduling software

Job description

Who We Are

Conexus Food is a leader in the Asian food service industry, bringing a diverse range of ethnic cuisines, such as Chinese, Japanese, Korean, and Thai, to the table. Our corporate headquarters in Chicago is where we house our fully integrated food processing, manufacturing, logistics, and worldwide supply chain services all under one roof. With distribution centers spanning the US, over 2 million square feet of warehousing space, and a fleet of more than 1,000 trucks, we’re the go-to when it comes to reliable delivery services.

At Conexus Food, we believe that teamwork and collaboration are the keys to success. We pride ourselves on maintaining the highest standards of integrity and honesty in everything we do and building strong relationships with our clients. We’re looking for individuals who share our values and are committed to excellence. Join our team and contribute to our culture of collaboration and integrity while growing your own skills and expertise. Together, we’ll deliver high‑quality products and exceptional service to our clients and achieve great things.

Role Summary

As an Executive Assistant to the CEO, your role is essential in maximizing the CEO’s effectiveness and efficiency. Key responsibilities include organizing the CEO’s schedule for meetings, calls, and travel, as well as managing correspondence between the CEO and various stakeholders. The Executive Assistant also prepares agendas and materials for meetings and follows up on action items to ensure accountability. Maintaining confidentiality is crucial, in addition to building and maintaining relationships with key stakeholders is another important aspect of the role. The ideal Executive Assistant possesses a proactive attitude, anticipating the CEO’s needs before they arise. Excellent communication skills are necessary for conveying information clearly, while strong organizational skills enable the management of multiple priorities effectively.

Key Areas of Responsibilities Include but are not limited to

• Accounting: Assist with accounting tasks, including tracking expenses and preparing financial reports.
• Calendar Management: Organize the CEO’s schedule for meetings, calls, and travel.
• Communication Liaison: Manage correspondence between the CEO and stakeholders.
• Meeting Coordination: Prepare agendas, materials, and follow up on action items.
• Travel Arrangements: Handles all travel logistics while accommodating the CEO's preferences.
• Project Support: Conducts research and prepares reports to assist with strategic initiatives.
• Confidentiality: Maintains discretion in handling sensitive information.
• Relationship Management: Builds and maintains key stakeholder relationships.

Key Requirements

• Bachelor’s Degree: Preferred in Business Administration, Communications, or a related field
• 5+ years in an executive assistant or similar role, preferably supporting C‑level executives.
• Able to read, write, and speak Mandarin fluently.
• Exceptional written and verbal communication skills.
• Strong organizational skills with the ability to manage multiple priorities and deadlines.
• Excellent critical thinking and problem‑solving abilities.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with project management and scheduling software.
• Strong ability to prioritize tasks effectively.

Strong relationship‑building skills with a focus on collaboration and teamwork.

Salary Range

$55,000 - $70,000

Benefits Offered

• Medical Insurance – Comprehensive coverage to help you and your family stay healthy.
• Dental Insurance – Preventive care and treatments to keep your smile bright.
• Vision Insurance – Coverage for eye exams, glasses, and contacts.
• Pet Insurance – Help ensure your furry friends are covered for unexpected medical expenses.
• Life Insurance – Financial protection for your loved ones in the event of the unexpected.
• 401(k) Plan – Save for your future with access to a retirement savings plan.
• 401(k) Retirement Plan with Company Match – Save for your future and grow your retirement savings with company contributions.

Sponsorship for Employment

Conexus Food Solutions does not provide sponsorship for employment visa status (e.g. H-1B visa status). To be considered for permanent employment, applicants must be currently authorized to work in the United States on a full‑time basis.