Executive Assistant to the CEO

CGAP; Washington (District of Columbia); On-site; USD 105,000 - 150,000; Full time

Job summary

The World Bank Group’s Global Environment Facility (GEF) Secretariat seeks a Special Assistant to the CEO to provide high-level strategic, diplomatic, and operational support in a fast-moving international environment. You will help prepare engagements, coordinate meetings, and manage the CEO’s calendar and communications.

In this role, you will liaise with senior government authorities, multilateral agencies, and external partners, ensuring timely information flow, confidentiality, and

Responsibilities

• Support the CEO's relationships and substantive engagement with senior government authorities, heads of GEF Agencies, heads and senior officials of multilateral environmental conventions, leaders of multilateral organizations, international NGOs, civil society, private sector institutions, and other senior stakeholders.
• Prepare the CEO for bilateral meetings, missions, Council-related engagements, conferences, and public events through concise briefing materials, stakeholder profiles, key messages, agendas, and follow-up notes.
• Accompany the CEO to selected events, missions, and high-level meetings, coordinating closely with host institutions and relevant GEF Secretariat teams.
• Coordinate and help organize the CEO's agenda in partnership with administrative and substantive teams, ensuring that priorities, preparation requirements, travel needs, and decision points are anticipated and sequenced effectively.
• Act as the first point of contact for senior-level requests directed to the CEO's office, exercising sound judgment in triaging, routing, and following up on issues.
• Support the CEO's interactions with the GEF senior management team and facilitate timely information flow, alignment, and follow-through on agreed actions.
• Maintain a structured system for tracking the CEO's commitments, correspondence, stakeholder engagements, decisions, and follow-up actions.
• Draft and coordinate high-quality correspondence, meeting records, speaking points, outreach notes, and other executive materials, as required.
• Anticipate sensitive political, diplomatic, reputational, and scheduling issues and propose practical options for the CEO's consideration.
• Build effective working relationships across the Secretariat and with external partners, while maintaining strict confidentiality and discretion.
• Undertake other responsibilities assigned by the CEO that are consistent with the role.

Job description

The World Bank Group’s Global Environment Facility (GEF) Secretariat seeks a Special Assistant to the CEO to provide high-level strategic, diplomatic, and operational support in a fast-moving international environment. You will help prepare engagements, coordinate meetings, and manage the CEO’s calendar and communications.

In this role, you will liaise with senior government authorities, multilateral agencies, and external partners, ensuring timely information flow, confidentiality, and