Executive Assistant to the CEO

Federal Home Loan Bank of Des Moines; United States; On-site; USD 73,000 - 86,000; Full time

Job summary

Federal Home Loan Bank of Des Moines is seeking an experienced administrative professional to provide direct support to an Executive Officer. The role requires confidential document handling, calendar management, meeting material preparation, and coordination across divisions.

You will prepare reports, analyze data for divisional budgets, manage agendas and collaborate with internal staff and external contacts in a fast-paced financial services environment. Hybrid or on-site arrangements apply.

Qualifications

• Two-year Associate's degree or equivalent experience.
• Five years of executive-level administrative experience; financial services background helpful.
• Proficiency in Adobe Acrobat Pro, Nuance, Microsoft Word, Excel, PowerPoint and SharePoint; Workday a plus.
• Excellent interpersonal and communication skills.
• Ability to handle sensitive and confidential matters appropriately.
• Effectively multitask and prioritize activities.

Responsibilities

• Provides direct administrative support to an Executive or Executive Team member.
• Prepares correspondence and reports of a highly technical and/or confidential nature.
• Manages assigned executive’s schedule. Discerns the purpose of requested meetings, determines urgency and informs executive of planned meetings and scheduling issues.
• Organizes and expedites flow of work through the office of the executive; initiates follow-up action as appropriate; organizes and maintains correspondence and records.
• Manages and organizes agendas, meetings and calendars for executive level employees and division/departmental leaders.
• Prepares meeting materials for various committees on a weekly or monthly basis, depending on division/departments’ needs.
• Provides back up administrative support as needed for other internal meeting preparation and execution, including: Gathering and disseminating meeting materials; Meeting set-up preparation; Uploading documents to SharePoint and/or Diligent as needed.
• Prepares special reports by gathering, summarizing and analyzing data; conducts limited technical/financial analysis; prepare and monitor Divisional budgets and expenses.
• Manages departmental internal controls and regulatory issues.
• Performs other duties and projects as assigned.

Skills

Interpersonal communication

Confidential matters handling

Multitasking and prioritization

Education

Associate's degree or equivalent

Tools

Adobe Acrobat Pro

Nuance

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

SharePoint

Workday

Job description

At FHLB Des Moines, we work each day to develop an inclusive culture that supports and leverages the complexity of a diverse workforce. This enables us to effectively serve the needs of our members and help them succeed.

Provide administrative and logistical support and coordination to an Executive Officer of the Bank.

Accountabilities:

Responsibilities/Duties/Function/Tasks:

• Provides direct administrative support to an Executive or Executive Team member. May serve as a liaison between executive level leaders and internal staff and external contacts; communicates instructions and directives.
• Prepares correspondence and reports of a highly technical and/or confidential nature.
• Manages assigned executive’s schedule. Discerns the purpose of requested meetings, determines urgency and informs executive of planned meetings and scheduling issues.
• Organizes and expedites flow of work through the office of the executive; initiates follow-up action as appropriate; organizes and maintains correspondence and records.
• Manages and organizes agendas, meetings and calendars for executive level employees and division/departmental leaders.
• Prepares meeting materials for various committees on a weekly or monthly basis, depending on division/departments’ needs.
• Provides back up administrative support as needed for other internal meeting preparation and execution, including:
  • Gathering and disseminating meeting materials
  • Meeting set-up preparation
  • Uploading documents to SharePoint and/or Diligent as needed
• Prepares special reports by gathering, summarizing and analyzing data; conducts limited technical/financial analysis; prepare and monitor Divisional budgets and expenses.
• Manages departmental internal controls and regulatory issues.
• Performs other duties and projects as assigned.

Qualifications:

• Two-year Associates degree or equivalent experience
• Five years of executive level administrative experience; financial services background helpful
• Strong proficiency in Adobe Professional, Nuance, Microsoft Word, Excel, PowerPoint and SharePoint. Workday experience is a plus
• Excellent interpersonal and communication skills
• Ability to handle sensitive and confidential matters appropriately
• Effectively multi-task and prioritize activities

Compensation Range:

Annual Salary: $72,750.00 - $86,391.00

This salary range represents the Bank’s good faith and reasonable estimate of possible compensation at the time of hire. Offer to be determined by selected applicant’s education, experience, knowledge, skills & abilities, as well as internal equity and alignment with market data.This role is also eligible to participate in the Bank’s annual incentive plan.

As part of our competitive Total Rewards package, the Bank offers 11 paid holidays, 5 weeks of PTO and a work culture that values work/life balance. Most roles are eligible for our hybrid work schedule. We match 100% of the first 6% you contribute to your 401(k) and provide an additional 4% non-discretionary contribution to your 401(k) at the end of year. More information on our Total Rewards program can be found here.

At FHLB Des Moines, we work to create an inclusive culture. This enables us to effectively serve the needs of our members and help them succeed. FHLB Des Moines is proud to be an Equal Opportunity Employer. We prohibit discrimination on the basis of race, color, religion, sex (including pregnancy, sexual orientation or gender identity), national origin, age, disability, veteran status, genetic information (including family medical history), status as a parent or any other characteristic protected by federal, state or local law.