Executive Assistant to the CEO

Southend Pharmacy; United States; Presencial; USD 110.000 - 170.000; Jornada completa

Descripción de la vacante

Brello Health is seeking an experienced executive operations professional to gatekeep the CEO's calendar, triage requests, and safeguard strategic time. You will coordinate across leadership, clinical, marketing, and operations teams, and represent the CEO in select meetings.

The role requires discretion, strong communication, and comfort with AI tools to draft, summarize, and automate routine tasks. You will drive the leadership cadence and support board reporting.

Formación

• 10+ years supporting a C-level or senior executive, ideally in healthcare, consumer, or a high-growth startup.
• Strong executive decision-making exposure with business acumen.
• Ability to represent a CEO in meetings with senior leaders, partners, and vendors.
• Experience declining and redirecting requests without escalation.
• Autonomy in a fast-moving, brand-driven org.
• Proven event planning for leadership offsites to town halls.
• Excellent written and verbal English communication.

Responsabilidades

• Own the CEO's calendar end to end, including scheduling, prioritization, conflicts, and rescheduling.
• Decide which requests earn meetings, be resolutive asynchronously, and communicate decisions.
• Protect uninterrupted blocks for strategic work and defend them under pressure.
• Triage inbound requests from leadership, internal teams, vendors, and external partners.
• Prepare daily briefs, agendas, and pre-reads for meetings with the CEO.

Conocimientos

Executive support

Calendar management

Decision making

Stakeholder management

Communication

AI tool usage

Project coordination

Meeting facilitation

Herramientas

Excel

Google Workspace

Slack

Zoom

Project management tools

Descripción del empleo

Brello Health is AHG's direct-to-consumer women's telehealth brand, delivering personalized, outcomes-driven care to patients nationwide. As one of AHG's fastest-growing brands, Brello operates with the speed and focus of a standalone company while drawing on the infrastructure, compliance, and resources of the broader group. Position Overview

This is a high-trust, high-leverage role supporting the Chief Executive Officer of Brello Health. The CEO's stakeholders span the Brello leadership team, clinical and commercial operators, marketing and growth partners, and the broader Allia Health Group executive team, all competing for the same finite calendar.

Your job is to make that work. You will control access to the CEO's time, decide what reaches her/him and what does not, keep the leadership team and its commitments moving, and ensure that nothing important falls through the cracks as Brello scales.

This role suits someone who is comfortable saying no on behalf of an executive, who moves before being asked, and who wants to grow their scope over time.

Location: Houston, Texas or Miami, Florida

Key Responsibilities

Gatekeeping and Access

• Own the CEO's calendar end to end, including scheduling, prioritization, conflict resolution, and rescheduling
• Decide what earns a meeting, what can be resolved asynchronously, and what should be redirected to another owner, and communicate those decisions directly to requesters
• Protect uninterrupted blocks for strategic work, and defend them under pressure
• Triage inbound from the leadership team, internal teams, vendors, and external partners; escal…
• Prepare daily briefs, agendas, and pre-reads so the CEO walks into every meeting ready

Cross-Functional Coordination

• Serve as the operating link between the CEO and the Brello leadership team, including clinical operations, marketing, growth, and customer experience
• Track commitments and requests across functions so that competing priorities surface early rather than at the deadline
• Act as a professional, discreet point …
• Build working relationships with the assistants and operators supporting other brand and AHG corporate leaders

Executive Representation and Thought Partnership

• Attend select internal and external meetings on the CEO's behalf, representing her/his priorities and positions with authority and discretion
• Capture decisions, commitments, and follow-ups from those meetings and brief the CEO on what matters, what needs her/his input, and what has been handled
• Serve as a trusted sounding board for the CEO, offering candid, well‑reasoned perspectives on operational, organizational, and business matters
• Apply executive-level judgment to resolve issues independently when appropriate, and know when a decision must go back to the CEO

Team Cadence and Follow‑Through

• Run the operating rhythm of the leadership team, including agendas, pre-reads, structured notes, and action items with named owners and dates
• Chase commitments to completion, including with people who do not report to you
• Maintain project trackers, documentation, and status views for brand initiatives
• Support OKR tracking and quarterly planning rhythms for Brello Health

Business Operations and Reporting

• Support preparation of board materials, investor updates, and AHG corporate reporting on the CEO's behalf
• Coordinate with AHG's finance, HR, legal, and People Ops functions on the CEO's behalf
• Maintain a clean record of key decisions, approvals, and open items across the business
• Assist with vendor research, tooling evaluations, and renewal calendars

Travel, Events, and Operations

• Plan and book travel, including itineraries, accommodations, and expense reporting
• Plan and coordinate company events, town halls, and all‑hands meetings end to end, including logistics, agendas, speaker preparation, run‑of‑show, and post‑event follow‑up
• Take on ad hoc special projects as assigned Qualifications

Qualifications

• 10+ years supporting a C-level or senior executive, ideally in healthcare, consumer, or a high‑growth startup, with a track record of operating independently rather than task by task (exceptional candidates with less experience will be considered)
• Extensive exposure to executive‑level decision‑making, with the business acumen and confidence to offer the CEO an informed point of view across a range of subject matters
• Credibility and presence to represent a CEO in meetings with senior leaders, partners, and vendors
• Demonstrated comfort managing access to a senior leader, including declining and redirecting requests without escalation
• Experience working autonomously in a fast‑moving, brand‑driven organization
• Proven experience planning and coordinating events and town halls, from small leadership offsites to company‑wide meetings
• Exceptional written and verbal communication skills in English
• Outstanding organizational discipline, attention to detail, and follow‑through under shifting priorities
• High emotional intelligence, sound judgment, and a proven record of handling highly confidential business, commercial, and personnel information with absolute discretion
• Strong, advanced‑level proficiency in Excel (e.g., pivot tables, lookups, formulas, and building trackers and reports), plus fluency with Google Workspace, Slack, Zoom, and modern project management tools
• Demonstrated, hands‑on use of AI tools (such as ChatGPT, Claude, or Gemini) in daily work to draft, summarize, research, and automate routine tasks

Your First 90 Days

Days 1 to 30: Full ownership of the calendar and inbox triage. You know the CEO's priorities and leadership team well enough to route most requests without asking.

Days 31 to 60: The leadership cadence runs on your structure.