Executive Assistant to the CEO

Kivo Health; Seattle (WA); On-site; USD 65,000 - 85,000; Full time

Benefits offered by this job

Health

Vision

401(k)

PTO

Job summary

Kivo Health in Seattle, WA is seeking an Executive Assistant to support the CEO and co-founder in person. This is a full-time, in-person role at a fast-growing startup.

You will manage calendars, travel, and communications, prep briefs, plan events, and help hiring. The ideal candidate is organized, discreet, proactive, and professional, with experience supporting founders and exposure to healthcare.

Qualifications

• Experience supporting founders or executives, ideally at a startup.
• Exposure to healthcare or another regulated industry.
• Strong command of modern productivity tools.

Responsibilities

• Own executive calendars and scheduling, protecting time for what matters most.
• Manage executive communications, prioritizing what needs attention and keeping response times fast.
• Plan and book all executive travel.
• Prepare executives for key meetings with research, context, and concise briefs.
• Plan company offsites, team events, and conference logistics.
• Keep company files and internal documentation organized.
• Coordinate interviews and support hiring.
• Serve as a go-to resource for the team, connecting people with answers.

Skills

Executive support

Startup experience

Productivity tools

Job description

Executive Assistant to the CEO

Kivo Health | Seattle, WA (in person) | Full-time

About Kivo Health

Kivo Health is an early stage healthcare AI company delivering AI-powered care to seniors with chronic disease, starting with chronic lung disease (COPD). Backed by top tier investors, including YCombinator, Kivo is growing fast towards achieving its mission to help 1 billion seniors breathe easier and live better.

About the role

We're hiring an Executive Assistant to support our CEO and co-founder. This is a high-trust, high-impact role at the center of a fast-growing company. You'll keep our executives operating at their best and have a front-row seat to how a venture-backed startup gets built.

We work hard, move quickly, and have a lot of fun doing it. The right candidate brings excellent judgment, discretion, and poise under pressure, and wants to grow with the company.

This position is based in Seattle and is in person.

What you\'ll do

• Own executive calendars and scheduling, protecting time for what matters most.

• Manage executive communications, prioritizing what needs attention and keeping response times fast.

• Plan and book all executive travel.

• Prepare executives for key meetings with research, context, and concise briefs.

• Plan company offsites, team events, and conference logistics.

• Keep company files and internal documentation organized.

• Coordinate interviews and support hiring.

• Serve as a go-to resource for the team, connecting people with answers.

Who you are

• Relentlessly organized. Nothing slips.

• Anticipate needs and act proactively.

• Protective of executive time and attention.

• Resourceful and calm under pressure.

• Trustworthy and discreet with sensitive information.

• Warm, personable, and professional with everyone you work with.

• High standards and complete follow-through.

Preferred qualifications

• Experience supporting founders or executives, ideally at a startup.

• Exposure to healthcare or another regulated industry.

• Strong command of modern productivity tools.

Compensation and benefits

• Pay range: $65k - $85k, depending on experience.

• Benefits include: health, vision, 401(k), PTO.

• A tight-knit team that celebrates wins together.

• Opportunity for growth within the organization.