Executive Assistant to the CEO

Mochi Health; San Francisco (CA); On-site; USD 150,000 - 180,000; Full time

Job summary

An innovative health care company is seeking an Executive Assistant to support a dynamic CEO in San Francisco. This role involves managing communications, scheduling, and logistics, ensuring smooth operations in a fast-paced environment. The ideal candidate will possess exceptional communication and problem-solving skills, thrive under pressure, and be meticulous in their approach. With a focus on comprehensive health care solutions, this position offers a unique opportunity to be part of a passionate team dedicated to improving lives through technology. Join a vibrant workplace that values collaboration and offers generous benefits.

Benefits

Comprehensive Health Coverage

401(k) with Company Matching

Unlimited PTO

Wellness Activities

Team Lunches

Competitive Compensation

In Office Perks

Flexible Work Hours

Qualifications

• 5+ years of experience as an Executive Assistant in a high-growth environment.
• Ability to handle confidential information with discretion.

Responsibilities

• Manage communications, scheduling, and note-taking for the CEO.
• Coordinate meetings and handle logistic tasks.

Skills

Communication Skills

Problem-Solving Skills

Attention to Detail

Calendar Management

Confidentiality

Tools

Gmail

Google Calendar

Google Meet

Job description

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About The Role

Mochi is seeking an experienced and highly effective executive assistant to join the team here in San Francisco, supporting a young Silicon Valley CEO in the day to day operations of a company. You will manage communications, scheduling, and note taking on behalf of the CEO. This is an opportunity to work alongside individuals who are driven by excellence and a passion for health care. The ideal candidate is a team player with exceptional communication and problem-solving skills and meticulous attention to detail. Daily responsibilities include calendar management, coordinating virtual and in-person meetings, and travel. We would love to hear from you if you believe in comprehensive health care solutions facilitated by new technologies, and have proven experience in high pressure start-up environments, working with a variety of executive styles with the ability to handle all with action and grace.

$150,000 - $180,000

Full-time / Onsite

About The Role

Mochi is seeking an experienced and highly effective executive assistant to join the team here in San Francisco, supporting a young Silicon Valley CEO in the day to day operations of a company. You will manage communications, scheduling, and note taking on behalf of the CEO. This is an opportunity to work alongside individuals who are driven by excellence and a passion for health care. The ideal candidate is a team player with exceptional communication and problem-solving skills and meticulous attention to detail. Daily responsibilities include calendar management, coordinating virtual and in-person meetings, and travel. We would love to hear from you if you believe in comprehensive health care solutions facilitated by new technologies, and have proven experience in high pressure start-up environments, working with a variety of executive styles with the ability to handle all with action and grace.

What You’ll Do

• Handle highly confidential information and documents with discretion and confidentiality
• Amplify the impact of the CEO, by seeing the bigger picture, driving new initiatives, and proactively solving challenges before they occur
• Manage external relationships, including press, partners, customers, and other influencers
• Handle logistic and administrative tasks, including scheduling, booking travel, event planning, managing expenses and budgets, and more!
• Coordinate meetings including off-sites, staff meetings, and all-hands including attendee communications, venue management/coordination, audio/video set-up and management as needed, catering and program material preparation
• Act as a trusted advisor/counsellor, offering an additional perspective on key matters
• Note-taking in meetings
• Proactively manage communication, and respond to urgent inquiries from internal / external stakeholders on the executives’ behalf
• Operate with exceptional attention to detail. Anticipate potential changes or shifts in priorities amidst simultaneous demands for attention
• Organize and compile exec presentations
• Track and drive completion of key deliverables, proactively following up on outstanding items as needed
• You must be available to work one or two evenings per week and the occasional weekend.
  
  

Who You Are

• 5+ years of experience as an Executive Assistant supporting senior executives in a fast-paced, high-growth environment and understand the demands of a scaling business
• Very high degree of integrity when dealing with confidential and sensitive information
• A strong team player with the capacity to collaborate effectively across teams, internally and externallyComfortable working under pressure while juggling multiple deadlines, last minute requests, and competing priorities
• Highly responsive, operates with urgency, proactive, and extremely professional with clear, concise communication skills
• Thrives in ambiguity, demonstrates resourcefulness and knows how to get to an answer; ability to context switch
• Operate autonomously in a fast paced environment, dynamic environment
• Strong calendar management and prioritization skillsExceptional attention to detail
• Advanced proficiency and fluency with Gmail, Google Calendar, and other Google Suite products as well as key applications such as Google Meet
• This role requires onsite presence in our San Francisco office, 5 days a week
  
  

Life at Mochi - HQ

• Comprehensive Health Coverage – Medical, dental, and vision insurance to keep you at your best.
• Financial Security – 401(k) with company matching and fully covered life insurance.
• Time to Recharge – Unlimited PTO, generous company holidays, and flexibility to take the time you need.
• Wellness First – Group activities, mindfulness sessions, and fitness perks to support your well-being.
• Connection & Community – Team lunches, office hangouts, and offsite meetups to build meaningful relationships.
• High-Impact Work – Shape the future of digital healthcare at a pivotal moment in our growth.
• Competitive Compensation – Top-tier salary and a generous equity package.
• Fast-Paced & Exciting – Join a hypergrowth team that moves fast and builds with purpose.
• World-Class Team – Work alongside top engineers, product leaders, and operators in a high-performance environment.
• Prime Location – Enjoy a vibrant workspace in downtown San Francisco.
• In Office Perks – Unlimited espresso & matcha, breakfast and lunch, 5 days a week!
  
  

The base salary for this full-time position ranges from $150,000 to $180,000, in addition to equity benefits. The salary range listed in each job posting represents the minimum and maximum targets for new hire salaries across all locations. Actual compensation within this range is determined by various factors, such as job-related skills, experience, relevant education or training, and location.

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  Hospitals and Health Care

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