Executive Assistant to the CEO

Cianainc; New York (NY); On-site; USD 45,000 - 55,000; Full time

Job summary

A community services organization is seeking a highly organized Administrative Coordinator to support program management and assist the Founder/CEO. The role involves communication across programs, maintaining records, and community outreach. Candidates should have a Bachelor's degree, strong communication skills, and experience in social services. This full-time position offers a salary between $45,000 and $55,000, located in Astoria, NY.

Qualifications

• Minimum BA Degree with work experience, preferably in social services.
• Strong program/project coordination and management skills.
• Ability to work under pressure and with all levels of staff and management.
• Proficiency in a language other than English is a plus.

Responsibilities

• Assist with fundraising/grant writing, social media, public relations, and community activities.
• Maintain communication across programs.
• Maintain personnel and agency records, and ensure timely record-keeping.
• Communicate with coalition and community partners and public officials.
• Ensure program compliance, and manage client data and statistical reporting.
• Help recruit personnel, volunteers, and interns.
• Manage office site, and perform other tasks as assigned.

Skills

Program/project coordination

Excellent communication skills

Interpersonal skills

Database management systems

Fundraising software skills

Bilingual proficiency

Education

Bachelor's Degree

Job description

The Center for the Integration & Advancement of New Americans (CIANA) is a social services organization that works to integrate new immigrants from the Middle East, North Africa, South Asia, Latin America, and West Africa into the socio-economic and civic life of American society while maintaining pride in their cultural heritage.

Position Overview

We are looking for a hands‑on, flexible, highly organized self‑starter who wants to make a difference in the lives of marginalized communities. She/he will serve as the Founder/CEO’s right hand, provide general administrative support, assist with program management and reporting tasks, and act as the point person for everyday operations and logistics across programs and staff. The ideal candidate will have excellent communication, multi‑tasking, and management skills. This is a full‑time position where the candidate will gain valuable experience, connect with newcomer immigrant communities, and help build community partnerships.

Qualifications

• Minimum BA Degree with work experience, preferably in social services
• Strong program/project coordination and management skills
• Excellent oral and written communication and interpersonal skills
• Ability to work under pressure and with all levels of staff and management
• Experience with database management systems and fundraising software
• Proficiency in a language other than English is a plus

Responsibilities

• Assist with fundraising/grant writing, social media, public relations, and community activities
• Maintain communication across programs
• Maintain personnel and agency records, and ensure timely record‑keeping
• Communicate with coalition and community partners and public officials, and attend community events and meetings
• Ensure program compliance, and manage client data and statistical reporting
• Maintain updated contact lists, donor lists, and community resources
• Help recruit personnel, volunteers, and interns
• Manage office site, and perform other tasks as assigned

This position offers an excellent opportunity for individuals seeking flexible part‑time work within a professional environment that values accuracy, integrity, and expertise in financial management.

Job Type

Full time (Monday-Friday, 10AM-6PM)

Compensation

$45,000.00 - $55,000.00, commensurate with education and experience

Location

In‑person at:
36‑12 34th Avenue, 2nd Floor
Astoria, NY 11106

For more information on CIANA, please visit our website at www.cianainc.org, and follow us on social media at @cianainc.