Executive Assistant (to the CEO)

Mangomint; Los Angeles (CA); Remote; USD 50,000 - 90,000; Full time

Job summary

Join an innovative SaaS company as an Executive Assistant to the CEO, where you'll play a pivotal role in ensuring smooth operations and strategic project management. This remote position offers the chance to work closely with leadership while managing diverse tasks, from calendar management to travel coordination. If you're proactive, organized, and enjoy supporting a dynamic team, this is the perfect opportunity to make a meaningful impact in a fast-paced environment. With generous perks and a focus on wellness, you'll thrive in this collaborative culture that values your contributions.

Benefits

Generous monthly wellness budget

Premium subscription to Calm app

One Medical membership

Flexible and unlimited PTO

401k plan available

Employee stock option program

Qualifications

• 2+ years of experience in an Executive Assistant or similar role.
• Strong verbal and written communication skills with a professional tone.
• Proactive and resourceful, able to anticipate needs and solve problems.

Responsibilities

• Manage the CEO's calendar and ensure time is allocated to high-priority activities.
• Plan and coordinate travel, including booking flights and accommodations.
• Attend key meetings, take notes, and follow up on action items.

Skills

Calendar Management

Travel Coordination

Meeting Support

Event Planning

Communication Management

Project Assistance

Confidentiality

Personal Support

Proactive & Resourceful

Tech-Savvy

Highly Organized

Strong Communicator

Flexible & Adaptable

Team-Oriented

Tools

Project Management Tools

Spreadsheets

Communication Platforms

Job description

Mangomint is a fast-growing SaaS company on a mission to make every salon and spa more profitable. We are already the highest-rated salon and spa software in the US and Canada with thousands of customers and seek to become the #1 market leader in the coming years.

We're a fully remote, fun, and ambitious team and get together every few months in person. As we grow, we're looking to attract high-potential individuals who want to be part of a winning team. If that's you, come join us!

About the Role

Mangomint is looking for a driven, proactive and exceptionally organized Executive Assistant to join our team. This is an opportunity to gain firsthand insight into how a successful SaaS company operates while working directly with our CEO. As the Executive Assistant to the CEO at Mangomint, you'll play a key role in keeping things running smoothly and strategically-managing schedules, supporting key projects, and collaborating with teams across the company. You'll work with a variety of people, both internally and externally, making a real impact along the way. If you're someone who thrives in a fast-paced environment, enjoys problem-solving, and finds satisfaction in helping others succeed, this could be a great role for you!

What You'll Do

• Calendar Management : Organize and manage the CEO's calendar, schedule meetings, and ensure time is allocated to high-priority activities
• Travel Coordination : Plan and coordinate travel, including booking flights, accommodations, and preparing itineraries
• Meeting Support : Attend key meetings, take detailed notes, and follow up on action items to ensure completion
• Event Planning : Organize leadership off-sites and team meetings, managing logistics, travel, meals, and agendas
• Communication Management : Monitor and prioritize the CEO's communication channels, ensuring timely and professional responses
• Project Assistance : Take ownership of special projects as needed
• Confidentiality Handle sensitive information with discretion and professionalism
• Personal Support : assist with personal tasks to help balance professional and personal responsibilities

What We're Looking For

• 2+ years of experience in an Executive Assistant or similar role
• Location : Remote with occasional, in-person tasks in West Los Angeles (While most tasks can be managed remotely, others will require in-person presence as well as some travel.)
• Proactive & Resourceful : You take initiative, anticipate needs, solve problems independently, and stay ahead of deadlines
• Tech-Savvy : Comfortable using spreadsheets, project management tools, and communication platforms, with the ability to learn new software quickly
• Highly Organized : Skilled at managing multiple priorities, anticipating needs, and creating efficient systems
• Strong Communicator : Excellent verbal and written communication skills with a clear and professional tone
• Flexible & Adaptable : Comfortable navigating shifting priorities and ambiguity.
• Confidentiality & Discretion : You can be trusted to keep confidential and private information, well, confidential and private
• Team-Oriented : You genuinely enjoy supporting others and ensuring their success

If you're looking for a role where you can make a meaningful impact while working closely with leadership, we'd love to hear from you! Unsure if you fit the bill but interested in the role? We'd love to see you still apply!

What You'll Love About Mangomint

• Generous monthly wellness budget for gym memberships, yoga, etc.
• Premium subscription to the Calm app & One Medical membership
• Flexible and unlimited PTO
• 401k plan available (no matching)
• Employee stock option program

Mangomint is an equal opportunity employer. We do not discriminate against any employee or job applicant on the basis of race, color, religion, sex (including pregnancy, sexual orientation, and gender identity), national origin, age, disability and genetic information (including family medical history).