Executive Assistant to the CEO

Master's Transportation, Inc.; Kansas City (MO); On-site; USD 65,000 - 90,000; Full time

Benefits offered by this job

Generous Paid Leave and12Paid Holidays

Health insurance

Dental and vision

Company-paid life insurance

Short/long-term disability benefits

401(k) with company match

Flexible Spending Accounts

Health Savings Accounts

Discounts on travel, entertainment and

Investment in Employee Development

Job summary

Master’s Transportation, Inc. is seeking an accomplished Executive Assistant to the CEO who can partner with senior leadership, anticipate needs, and bring structure to competing priorities.

You will work directly with the CEO to manage priorities, scheduling, communications, meetings, dashboards, and special projects, ensuring initiatives move forward in a fast-growing environment. This role offers growth, strong benefits, and the chance to influence executive effectiveness and organizational

Qualifications

• 5+ years of progressive administrative experience, including at least 3 years supporting senior executives.
• Associate’s degree in business or related field, or equivalent experience.
• Bachelor’s degree in business or related field preferred.
• Project management experience or certification preferred.
• Ability to handle confidential information with sound judgment.

Responsibilities

• Act as trusted partner to the CEO, managing priorities and calendar.
• Lead complex scheduling and coordination of executive meetings, board meetings, leadership sessions, and company events.
• Manage executive communications, including drafting, editing, and delivering high-level correspondence, presentations, and reports.
• Coordinate between executives, leadership teams, and external partners with clear communication and timely follow-up.
• Drive execution of special projects and strategic initiatives by tracking deliverables and timelines.
• Prepare and analyze reports and maintain executive dashboards for decision-making.
• Oversee travel planning and logistics for executives, including multi-location itineraries.
• Anticipate operational needs and implement processes to improve efficiency.
• Manage sensitive and confidential information with discretion.
• Facilitate meetings with briefings, minutes, and action-item tracking.
• Identify opportunities to improve administrative workflows and systems.
• Support cross-functional HR, legal, and operations projects.

Skills

Executive presence

Organizational skills

Project management

Communication skills

Discretion & integrity

Tech-savvy

Education

Associate’s degree in business or related field

Bachelor’s degree in business or related field

Project management certification

Tools

Microsoft Office

Business systems

Job description

Master’s Transportation is seeking an accomplished Executive Assistant to the CEO who can operate as a trusted partner to executive leadership. This role is ideal for a highly organized, business-minded professional who anticipates needs, brings structure to competing priorities, and helps turn leadership direction into coordinated action.

You will work directly with the CEO to manage executive priorities, complex scheduling, communications, meetings, dashboards, special projects, and follow-up across the organization. The right candidate will be comfortable working with senior leaders, handling sensitive information, exercising sound judgment, and keeping important initiatives moving in a fast-paced, growth-oriented environment. [Executive...to the CEO | Word]

This is an opportunity for an experienced executive support professional who wants to contribute beyond calendar management and play a meaningful role in improving executive effectiveness and organizational execution.

Why Join Us?

Great culture, pay, benefits, and investment in your training and development.

With Master's Transportation, you can be part of a fast-growing, innovative company. Our new company headquarters located on 40 acres in Kansas City, MO, features a state-of-the-art, climate-controlled facility. The Master's leadership team values our people and supports their growth and positive employee experience. For people looking to contribute, build on their skills, and work together for shared success, it's an exciting time to join the company!

Benefits:

• Generous Paid Leave and12Paid Holidays.
• Competitive health insurance, dental, vision, company-paid life insurance, and short/long- term disability benefits.
• 401(k) with company match.
• Flexible Spending and Health Savings Accounts.
• Discounts on travel, entertainment and more.
• Investment in Employee Development.

Job Title: Executive Assistant to the CEO

Classification:Exempt

Reports To:CEO

Position Type:Full Time

Work Schedule:M-F 8:00 AM – 5:00 PM

Work Location:Headquarters, Kansas City

Job Summary:

The Senior Executive Assistant to the CEO provides high-level administrative, operational, and project coordination support that enables the CEO to remain organized, focused, and effective. This role exercises independent judgment, anticipates needs, and ensures the CEO’s calendar, meetings, dashboards, communications, and follow-up processes run smoothly. The position also coordinates across departments and supports key initiatives aligned with Company priorities.

Essential Functions:

• Act as a trusted partner to the CEO, proactively managing priorities, the calendar, and shifting business demands to keep the CEO organized and focused on company objectives.
• Lead complex scheduling, planning, and coordination of executive meetings, board meetings, leadership sessions, and company events, including agenda development and materials preparation.
• Manage executive communications, including drafting, editing, and delivering high-level correspondence, presentations, and reports for internal and external stakeholders.
• Serve as a central point of coordination between executives, leadership teams, and external partners, ensuring clear communication and timely follow-up.
• Drive execution of special projects and strategic initiatives by tracking deliverables, timelines, and accountability across departments.
• Prepare and analyze reports and presentations and maintain executive dashboards that provide clear visibility into priorities, deadlines, decisions, and key business information to support the CEO’s decision-making.
• Oversee travel planning and logistics for executives, including complex, multi-location itineraries, while ensuring cost efficiency and alignment with business goals.
• Anticipate operational needs of executive leadership and implement processes or improvements to enhance efficiency and effectiveness.
• Manage sensitive and confidential information with a high degree of discretion and professionalism.
• Facilitate meetings by preparing briefings, capturing detailed minutes, tracking action items, and ensuring timely completion of deliverables.
• Identify opportunities to improve administrative workflows, systems, and communication processes across the organization.
• Support cross-functional initiatives, including HR, legal, and operational projects, as assigned by executive leadership.

Competencies:

• Executive presence and professionalism.
• Advanced organizational and project management skills.
• Strong business acumen and critical thinking.
• Exceptional written and verbal communication skills.
• High level of discretion, integrity, and confidentiality.
• Ability to manage competing priorities in a fast-paced environment.
• Proactive problem-solving and decision-making ability.
• Tech-savvy, with advanced proficiency in Microsoft Office and business systems and the ability to quickly learn and optimize new digital tools.

Supervisory Responsibilities:

May provide guidance, training, or oversight to administrative staff or project support personnel, as assigned.

Work Environment:

In Office 100%

Physical Demands:

While performing the duties of this job, the employee is occasionally required to stand; walk; sit; use hands to handle, or feel objects, tools, or controls; reach with hands and arms; climb stairs; talk or hear. The employee must occasionally lift or move office products and supplies, up to 20 pounds.

Required Education/Experience/Certifications:

• 5+ years of progressive administrative experience, including at least 3 years supporting senior executives.
• Associate’s degree in business or related field, or equivalent experience.
• Demonstrated experience supporting high-level executives and managing complex schedules and projects.
• Proven ability to handle confidential information and exercise sound judgment.

Preferred Education/Experience/Certifications

• Bachelor’s degree in business or related field.
• Experience directly supporting a CEO or other C-suite executive in a fast-paced, growth-oriented organization.
• Project management experience or certification.

Travel Requirements:

Less than 5% out of area travel.

Other Duties:

This job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee. Duties, responsibilities, and activities may change, or new ones may be assigned at any time with or without notice.

AAP/EEO Statement:

Master’s Transportation is committed to the principles of equal employment. We are committed to complying with all federal, state, and local laws providing equal employment opportunities, and all other employment laws and regulations. It is our intent to maintain a work environment that is free of harassment, discrimination, or retaliation because of age, race, color, national origin, ancestry, religion, sex, pregnancy (including childbirth, lactation, and related medical conditions), physical or mental disability, genetic information (including testing and characteristics), veteran status, uniformed service member status, or any other status protected by federal, state, or local laws. Master’s Transportation is dedicated to the fulfillment of this policy regarding all aspects of employment, including but not limited to recruiting, hiring, placement, transfer, training, promotion, rates of pay, and other compensation, termination, and all other terms, conditions, and privileges of employment.