Executive Assistant to the CEO

Nuts.com; Jersey City (NJ); Hybrid; USD 95,000 - 120,000; Full time

Job summary

A leading specialty food company is seeking a proactive Executive Assistant to support the CEO and executive team. This role involves managing schedules, preparing meeting materials, and coordinating travel. Ideal candidates will have extensive experience supporting C-level executives in fast-paced environments. Join a dynamic team and enjoy a hybrid work environment along with competitive benefits.

Benefits

401K match

Paid maternity leave

Paid paternity leave

Employee discount

Hybrid work environment

Qualifications

• 5+ years of experience supporting a C-level executive.
• Exceptional organizational and time management skills.
• Strong written and verbal communication skills.

Responsibilities

• Manage and optimize the CEO’s calendar and meetings.
• Prepare materials for meetings and communications.
• Assist with travel itineraries and accommodations.

Skills

Organizational Skills

Communication

Time Management

Discretion

Tools

Google Workspace

Slack

Zoom

Job description

Nuts.com is a self-funded, profitable, rapidly growing multi-channel DTC specialty food and wellness company with over 550 people on our team. We're changing the landscape of snacking on nuts, dried fruit, chocolate and more! We planted our roots in Newark, New Jersey during the Great Depression, selling premium nuts on Mulberry Street's open-air market. We've come quite a long way since then, taking our multi-generational family business online in 1999. Even after 96 years, we continue to pride ourselves in expertly sourcing the highest quality foods and treating our customers like family.

What's our team like? We're driven, collaborative and entrepreneurial. Energy and passion power our business and we look for candidates who share in that excitement to help us continue to build something special.

The Role:

We are seeking a highly organized, proactive, and resourceful Executive Assistant to provide top-tier administrative support to our CEO and light administrative support to our executive leadership team. This role is critical to enabling the CEO to operate at peak effectiveness and ensuring that leadership team operations run smoothly and efficiently. The ideal candidate will be highly organized, proactive, and capable of managing both routine tasks and more strategic responsibilities such as meeting agendas, action tracking, and follow-ups.

What You'll Do:

Support for the CEO

• Manage and optimize the CEO’s calendar, including scheduling, prioritizing, and adjusting meetings.
• Prepare materials for meetings, presentations, agendas, documentation, and communications on behalf of the CEO and cross-functional meetings.
• Support inbox management and help triage and draft key communications.
• Handle confidential and sensitive information with discretion and professionalism.
• Track key follow-ups and action items, ensuring the CEO stays ahead of commitments.
• Collaborate with executives to build and refine SLT meeting agendas. Track key decisions, follow-ups, and action items, ensuring accountability and momentum between sessions.
• Organize and manage executive meetings, including minute-taking as needed

Other Key Responsibilities

• Support for Other Executives : Provide light calendar coordination and scheduling support for other C-level executives. Maintain executive team contact lists, org charts, and other administrative documents.
• General Administrative Duties: Act as a liaison between the CEO and internal/external stakeholders. Coordinate with internal departments on behalf of the CEO or executive team.
• Special Projects: Assist with special projects and ad hoc tasks to support executive effectiveness and team operations.
• Company Meeting Support: Help arrange larger company meetings such as All Hands, department meetings and other key meetings, supporting with agenda, attendees, and scheduling
• Board Coordination: Help schedule board visits, agenda coordination, and notes; ensure board members are well-situated during their visits. Track board follow-ups and ensure timely delivery of any requested documentation or updates
• Event Planning: Assist in planning and organizing company events, conferences, and other activities involving the executive team. Help coordinate logistics for leadership offsites, team meetings, and strategic planning sessions
• Ad Hoc Administrative Requests: Assist with handling ad hoc executive requests like booking rooms, ordering meals, arranging meeting materials, etc.
• Travel Coordination: Arrange travel itineraries, accommodations, and transportation for executive team members (if needed)

What You’ll Bring:

• 5+ years of experience supporting a C-level executive, preferably in a fast-paced or high-growth environment.
• Exceptional organizational and time management skills.
• Strong written and verbal communication skills.
• High degree of discretion and professionalism.
• Proven ability to manage multiple priorities and adapt quickly to changing needs.
• Tech-savvy; proficiency with tools like Google Workspace, Slack, Zoom, and calendar management platforms.

Preferred Qualifications

• Experience supporting multiple executives simultaneously.
• Familiarity with the dynamics of startups or high-growth businesses.
• A proactive mindset with a “no task too small” attitude.

What We Offer:

• A high-growth and rewarding role in a foundationally strong and rapidly evolving business
• Annual Salary Range: $95,000 - $120,000 plus annual bonus
• Excellent benefits, including a 401K match.
• Paid maternity, adoption, and paternity leave.
• A hybrid work environment in our state-of-the-art Jersey City office.
• And all the Nuts.com snacks your heart desires + a 40% employee discount!

EEO Statement:

Nuts.com is an affirmative action and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, national origin, age, protected veteran or disabled status, or genetic information.

Applicants with disabilities who require assistance or accommodation during the application or interview process should reach out to us at [e-mail]

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