Executive Assistant to the CEO

Rocky Mountain Prep; Denver (CO); On-site; USD 60,000 - 95,000; Full time

Benefits offered by this job

PTO

5 weeks Holidays

Health Insurance

PERA Retirement

Leave of Absence Options

Mental Health Support

FSA/HSA

Job summary

Rocky Mountain Prep in Denver is seeking an Executive Assistant to the CEO to act as a strategic partner, owning the calendar and preparing materials for high‑level meetings. The role emphasizes anticipation, discretion, and a bias toward solving problems before they arise.

You will coordinate travel, prep agendas, manage communications, and continuously improve the CEO’s office operations to drive productivity and reduce friction.

Qualifications

• Experience operating as a strategic partner to a senior leader.
• Exceptional organizational skills with high-stakes calendars.
• Discretion with confidential information and sensitive data.
• Strong written and verbal communication for Board and stakeholders.
• Experience in nonprofit/education settings preferred.
• Proven ability to anticipate needs and push back thoughtfully.

Responsibilities

• Own and manage the CEO’s calendar with foresight and calendar hygiene.
• Prepare agendas, materials, and follow-up for meetings and Cabinet check-ins.
• Support executive communications and stakeholder updates with professionalism.
• Streamline operations and processes within the Office of the CEO.
• Balance priorities, handle ad hoc requests, and protect CEO well‑being.

Skills

Proactive thinking

Strategic partner

Organizational skills

Communication skills

Discretion

Cross-functional collaboration

Education

Bachelor’s degree preferred

Tools

Google Suite

AI tools

Job description

About the Role

The Executive Assistant to the CEO is Rocky Mountain Prep’s chief anticipator — the person who stays two steps ahead of the CEO, not two steps behind. This is not a traditional administrative role: it is a strategic operations partnership built around one person’s effectiveness, discretion, and pace. The Executive Assistant owns the CEO’s calendar, meeting preparation, and daily operating rhythm; anticipates what the CEO will need before she asks; and treats the unglamorous work of keeping a CEO ready and on track—building agendas, prepping materials, managing logistics—as real, valued operational work, not lesser work.

Proactive Calendar & Time Stewardship

• Own and proactively manage the CEO’s calendar, anticipating conflicts, protecting time for driving priorities, and building the week around what matters most before issues arise — not just reacting to requests as they land.
• Coordinate travel, direct‑report check‑ins, and external meetings with an eye toward the CEO’s energy and focus, not just scheduling availability.
• Help the CEO remain accessible and approachable while thoughtfully managing requests on her time — rerouting what can be better handled elsewhere with care and professionalism.

Meeting & Agenda Operations

• Build agendas and prepare the CEO for her standing meetings, 1:1s, and Cabinet check‑ins — arriving at each with a point of view on what needs to be covered, not waiting to be told.
• Facilitate executive meetings by managing time effectively, keeping discussions on track, and driving follow‑up on action items after the CEO’s meetings.
• Anticipate what’s on the horizon — flagging upcoming decisions, deadlines, and moments that need the CEO’s attention before they become urgent.

Executive Communications & Materials Support

• Assist with presentations, briefings, and reports the CEO needs for key engagements, including stakeholder updates and strategic planning sessions.
• Represent the CEO professionally and warmly in day‑to‑day correspondence and scheduling communications with internal and external stakeholders.

Operations & Process Excellence

• Treat the operational and logistical work of supporting a CEO — building systems, tracking details, managing the unglamorous parts of the job — as real, valued strategic work, not administrative overhead.
• Continuously optimize the processes and systems within the Office of the CEO to improve productivity and reduce friction in the CEO’s day‑to‑day operations.
• Manage ad hoc requests and shifting priorities with composure, judgment about what’s urgent versus what can wait, and a bias toward solving problems before they reach the CEO’s desk.

Guardianship of the CEO’s Time and Well‑being

• Proactively support the CEO’s sustainable pace, recognizing the importance of balance and resilience in her leadership, and building that awareness into how her calendar and week are constructed.

Qualifications

• Demonstrated ability to work proactively and anticipate needs — this role is not a fit for someone who prefers to be told exactly what to do each day.
• Experience operating as a strategic partner to a senior leader, not a traditional administrative support role; comfortable with both big‑picture anticipation and hands‑on logistics in the same day.
• Exceptional organizational skills and follow‑through, with the ability to manage a fast‑moving, high‑stakes calendar without dropping details.
• Strong written and verbal communication skills, with the presence and polish to represent the CEO credibly to Board members, senior leaders, families, and external partners.
• Unwavering discretion with confidential and sensitive information.
• A collaborative, easy‑to‑work‑with style paired with the confidence to make judgment calls and push back thoughtfully when needed — not a passive order‑taker, and not someone who views operational work as beneath them.
• Comfortable holding ambiguity and building structure into a fast‑paced, evolving role.
• Experience working across multiple functional areas and diverse stakeholder relationships, with the range to navigate different audiences, priorities, and working styles with ease.
• Strong technical fluency, particularly with Google Suite and AI tools, using technology to work faster and smarter rather than as an afterthought.
• Business acumen — a working understanding of core enterprise metrics and drivers, with the judgment to help translate that understanding into informed recommendations for the CEO’s priorities and decisions.
• Demonstrated success operating in high‑volume, high‑urgency environments without losing accuracy, composure, or judgment.
• A genuine feedback‑seeker — someone who actively solicits input on their own work and performance, and visibly uses it to grow, rather than treating feedback as something to endure.
• We use E‑Verify to confirm the identity and employment eligibility of all new hires.

Preferred

• Prior experience supporting a CEO, executive director, or senior nonprofit/education leader.
• Experience supporting or preparing materials for a Board of Directors or governance function.
• Experience in a charter school network, nonprofit, or mission‑driven organization.

Education

• Bachelor’s degree preferred.

Salary

This is a full‑time position with a salary range of $60,000 to $95,000, based on experience and qualifications.

Benefits

• Paid Time Off – including vacation, personal, and sick days
• 5 Weeks of Paid Organizational Holidays – including Winter and Summer breaks
• Comprehensive Health Insurance – medical, dental, and vision coverage, with 100% of medical coverage for employee‑only plans.
• Retirement Through PERA – Public Employees' Retirement Association of Colorado
• Paid Leave of Absence Options – including parental, medical, and disability leave
• Mental Health & Wellness Support – to help you thrive personally and professionally
• Pre‑Tax Accounts – flexible spending accounts (FSA), dependent care accounts, and health savings accounts (HSA)

EEO Statement

All employees must verify their identity and eligibility to work in the United States at the time of hire. Rocky Mountain Prep does not sponsor visas at this time. RMP is an equal opportunity employer and welcomes applicants of all backgrounds.