Executive Assistant to the Auxiliary Bishop

Archdiocese of Seattle; Tacoma (WA); On-site; USD 49,000 - 52,000; Full time

Benefits offered by this job

Medical benefits

Dental benefits

Vision benefits

Pension

403(b)

HSA/FSA

Generous leave

Job summary

Archdiocese of Seattle seeks an executive assistant to the Auxiliary Bishop. You will draft correspondence, manage calendars, and arrange travel and lodging for the Bishop, including visas and other requirements.

You will also support mailings, minutes, and office tasks, collaborating with Archbishop staff on event attendance and expense tracking. The role requires 4–5 years of high-level administrative experience, strong organizational and communications skills, and discretion handling

Qualifications

• Willingness to support the Church mission and Archbishop's ministry.
• Experience in high-level administrative/secretarial work.
• Proficiency with MS Office tools and calendaring.

Responsibilities

• Serve as executive assistant to the Auxiliary Bishop as directed.
• Draft correspondence and manage scheduling and calendars.
• Coordinate travel, lodging, visas, and related arrangements for the Bishop.
• Handle mail, minutes, meetings, and communications with staff and committees.
• Support billing tracking and office organization for the Bishop.

Skills

Discretion

Verbal & written comms

Organizational skills

Multitasking

Education

Bachelor's degree preferred

BA degree

Tools

MS Office (Word, Excel, PowerPoint, Access)

Job description

Job DetailsJob Location: 0139 St. Charles Borromeo Parish, Tacoma - Tacoma, WA 98465Position Type: Full TimeSalary Range: $35.50 - $38.00 Hourly

GENERAL INTRODUCTION:

The Archbishop is the visible principle and foundation of unity in the particular Church entrusted to him. In a unique and visible way, he makes Christ’s mission present and enduring as Shepherd of the Christian Community. In order to fulfill his mission, the Archbishop employs suitable, chosen collaborators (clerics, religious, or lay people). He shares with them the apostolic mission and entrusts various responsibilities to them. (Directory on the Pastoral Ministry of Bishops, 198)

Each position employed in the Chancery helps to extend the ministry of the Archbishop in particular ways as outlined in the position description.

NOTE: This is an appointed position by the Ordinary of the Roman Catholic Archdiocese of Seattle and subject to Archdiocesan Policy pertaining to appointed positions. The supervisor of this position reserves the right to make necessary modifications to this position to reflect current and appropriate responsibilities.

GENERAL SUMMARY OF ESSENTIAL PURPOSE:

Serves at the direction of the Auxiliary Bishop, providing administrative assistance as delegated and directed.

ESSENTIAL POSITION DUTIES:

1. Serves as executive assistant to the Auxiliary Bishop. As directed by the Bishop, this position:
   
   
   
   1. Drafts and prepares correspondence and other written materials.
   
   
   2. Arranges personal and business appointments.
   
   
   3. Manages calendar(s) and collaborates with staff for office of the Auxiliary Bishops and USCCB committees
   
   
   4. Makes required national and international travel and lodging arrangements for the Auxiliary Bishop
   
   
   5. Assists with additional travel requirements, specifically visas, vaccinations, etc.
   
   
   6. Ensures timely and professional receipt of phone calls and visitors.
   
   
   7. Responds to inquiries
   
   
   8. Attends gatherings/meetings and takes minutes as requested.
   
   
   
   


2. Collaborates with the Archbishop’s staff on arrangements for attendance at events delegated by the Archbishop to the Auxiliary Bishop.


3. Coordinates payment of the Auxiliary Bishop’s bills and tracking of expenses. Provides additional administrative support for the Auxiliary Bishop as required. This includes:
   
   
   
   1. Creating and maintaining working files for the Auxiliary Bishop
   
   
   2. Collecting and sorting mail for the Bishop
   
   
   3. Assisting with office mailings and other tasks as directed.
   
   
   
   


4. Other duties as assigned.

Qualifications

ESSENTIAL QUALIFICATIONS:

• a. Willingness and ability to support the mission of the Church by extending the ministry of the Archbishop.


• b. Ability and desire to use God-given gifts and talents in service of the local Church in support of the collaboration between lay and ordained Ministers.


• c. Active member of a parish/faith community in good standing with the Church.

Education:

BA degree preferred.

Experience:

• a. 4 to 5 years demonstrated experience in high-level, paraprofessional administrative/secretarial work.


• Proficient in MS Office tools (Word, Excel, Power Point, Access).

Other Elements:

• a. Strong organizational skills and the ability to work under pressure and with multiple tasks.


• b. Demonstrated ability to track details.


• c. Demonstrated competence in judgment and problem solving of a complex nature.


• d. Ability to work independently with minimal supervision.


• e. Excellent communications skills by phone and in person.


• f. Ability to maintain a high level of discretion and handle details of a confidential nature.


• g. Excellent interpersonal skills including the ability to interact with a variety of people.


• h. Ability to represent the Auxiliary Bishop(s) and their Office in a professional manner.

Benefits: Eligible positions receive a comprehensive package of benefits including medical, dental, vision, life, accidental death and disability, long term disability, pension, 403(b), HSA, FSA, and generous sick leave, vacation and holidays.