Executive Assistant to the Assistant Superintendents

K12northstar; Highland Park (AK); On-site; USD 38,000 - 52,000; Full time

Benefits offered by this job

Accrued sick and personal leave

Paid holidays

Medical, dental, vision, and audio

Job summary

K12northstar is seeking an Executive Assistant to support the Assistant Superintendents in a dynamic public education setting. The role requires exceptional customer service, de-escalation skills, and advanced Google Workspace proficiency to manage documents, forms, and data with precision.

Starting hourly rate ranges from $27.53 to $37.60 DOE, with a standard 8-hour workday and a 12‑month contract. The position emphasizes independent judgment, confidentiality, and reliable administrative

Qualifications

• High school diploma or equivalent.
• 5+ years of executive-level administrative support experience.
• Advanced proficiency in Google Sheets, Docs, Slides, Forms, Sites, and Drive.
• Ability to listen actively, resolve conflicts, and handle difficult conversations calmly.
• Ability to exercise sound judgment and provide timely administrative support.
• Knowledge of financial procedures, budget tracking, PO processing, and financial recordkeeping.
• Excellent written and verbal communication skills.
• Exceptional organizational, multitasking, and time-management abilities.
• Ability to maintain confidentiality of sensitive records.
• Ability to read and interpret laws, codes, and district procedures.

Skills

Customer service

De-escalation

Oral & written communication

Discretion & confidentiality

Time management

Calm under pressure

Active listening

Education

High school diploma or equivalent

Tools

Google Sheets

Google Docs

Google Slides

Google Forms

Google Sites

Google Drive

Job description

Job Summary: The Executive Assistant serves as the key administrative and operational support lead for the Assistant Superintendents. This role requires exceptional customer service and de‑escalation skills to resolve sensitive parent and public concerns, advanced technical expertise in Google Workspace, and reliable administrative oversight. The Executive Assistant must be comfortable exercising independent judgment to support district leaders and provide immediate guidance during critical situations.

Starting Hourly Rate: Grade 4: $27.53 - $37.60 DOE

Work Day: 8hours per day

Work Year: 12 months

Bargaining Unit: Non-Represented

Job Qualifications/Requirements (please review job description for qualifications and duties of the position):

1. High school diploma or equivalent.
2. Minimum of five (5) years of progressively responsible executive-level administrative support, secretarial, or office management experience, preferably in a public education or public sector setting.
3. Advanced proficiency in Google Sheets, including formulas and data management, Google Docs, Google Slides, Google Forms, Google Sites, and Google Drive organization.
4. Demonstrated ability to listen actively, resolve conflicts, and handle difficult or emotional conversations with parents, staff, and community members in a calm, professional, and constructive manner.
5. Ability to remain calm under pressure, exercise sound judgment, and provide clear and timely administrative support during unexpected or high‑stress situations.
6. Knowledge of financial and accounting procedures, budget tracking, purchase order processing, and financial recordkeeping.
7. Excellent oral and written communication skills, including proofreading, editing, grammar, and professional document preparation.
8. Exceptional organizational, multitasking, and time‑management skills, including the ability to prioritize and complete assignments in a fast‑paced environment with changing demands.
9. Ability to exercise discretion and maintain the confidentiality of sensitive student, legal, financial, and administrative records.
10. Ability to read, interpret, apply, and explain laws, codes, school board policies, administrative regulations, and district procedures.

This position offers an excellent benefit package, including:

• Accrued sick and personal leave
• Paid holidays
• Medical,dental, vision, and audio
• Retirement (PERs)