Executive Assistant to Senior Vice President, Land (Midland, TX)

UT Tyler; Austin (TX); On-site; USD 65,000 - 95,000; Full time

Job summary

The University of Texas System Administration seeks an Executive Assistant to the Senior Vice President, Land in Midland, TX. This high-level role supports senior leaders, coordinates complex operations, travel, calendars, and confidential information.

The successful candidate will have a bachelor’s degree and 4+ years of administrative experience, with proficiency in Outlook, Excel, PowerPoint, and Word, and the ability to handle sensitive tasks with discretion.

Qualifications

• Bachelor’s degree or equivalent with 4+ years of administrative experience.
• Experience supporting executives and managing sensitive information.
• Proficiency with Outlook, Excel, PowerPoint, and Word; high discretion required.

Responsibilities

• Provide high-level administrative support to SVP Land and Land team.
• Coordinate complex travel arrangements and manage detailed travel reimbursements.

Skills

diplomacy

discretion

time-management

communication

Education

Bachelor’s degree

Associate’s degree

High School diploma

Tools

Outlook

Excel

PowerPoint

Microsoft Word

Job description

Executive Assistant to Senior Vice President, Land (Midland, TX)

About Us

For more than 140 years, The University of Texas System has improved the lives of Texans — and people all over the world — through education, health care, and research. The System consists of nine academic institutions, four health institutions, and The University of Texas System Administration. The institutions of the UT System employ more than 160,000 faculty, health care professionals, researchers, support staff, and student workers.

The UT System Administration is primarily based in Austin, Texas. It supports the missions of the System’s thirteen institutions by providing financial, legal, planning, purchasing, government relations, communications, development, and other central services. Serving a growing state, the UT System Administration strives to provide a welcoming, supportive work environment that embraces different perspectives - not only because it enables the organization to be stronger, creative, and thoughtful, but because it is the right thing to do. To that end, UT System Administration embraces state laws on military and former foster children employment preferences.

Purpose of Position

Provides high-level administrative and operational support to the Sr. Vice President of Land and executive management of the UL Land Team. Performs complex, confidential, and independent administrative functions that require a comprehensive understanding of departmental operations, business processes, and organizational priorities. Serves as a key resource in coordinating activities, managing sensitive information, and facilitating efficient operations. Relieves leadership of administrative details and advanced routine tasks, enabling focus on strategic objectives. Provides support for Land Team VP or Land, Director of Commercial Surface, and Director of Land Administration.

Essential Functions

• Responsible for performing tactical and strategic administrative support tasks for SVP Land.
• Coordinate complicated travel for SVP Land and Land Team.
• Administer detailed travel reimbursements in UTS accounting platform (Concur).
• Responsible for heavy calendar management, including the coordination of management meetings, calendar invites, room scheduling, and scheduling conference calls.
• Plan and coordinate details and logistics of offsite management retreats and other offsite meetings.
• Coordinate with department managers to plan and schedule office activities and social events.
• Participate in meetings as requested by the SVP of Land to take minutes and document follow up actions.
• Prepare personal correspondence email and letters for SVP of Land or Land leadership.
• Establishes and maintains collaborative and effective working relationships with members of the executive leadership team and other administrative support team members.
• Organize, prepare, file and manage complex documents using a variety of applications, such as standard office software.
• Gather and analyze data and prepare complex reports, agendas, minutes of meetings, and tailored letters and emails for approval by executives and senior employees.
• Draft, proofread, redact, and revise documents such as contracts, memorandum, and correspondence.
• Manage and track actions and outcomes.
• Manages communication with external parties, including executives, board members, and industry leaders.
• Facilitates and participates in various meetings, regularly preparing minutes and tracking action items.
• Initiate contact internally and externally on a regular basis to convey requests, provide instructions, or obtain information on behalf of a senior colleague.

Knowledge, Skills & Abilities

• Advanced general administrative skills and knowledge required at an upper executive level.
• Ability to demonstrate diplomacy, discretion, and professionalism at all times.
• Maintain confidentiality with sensitive information and personal matters.
• Strong interpersonal skills.
• Exceptional organizational, prioritization, and time-management skills.
• Makes independent decisions regarding planning, organizing and scheduling work for self.

Required Qualifications

• Bachelor’s degree and 4 years of administrative experience, OR
• Associate’s degree and 6 years of administrative experience, OR
• High School diploma or GED and 8 years of administrative experience

Preferred Qualifications

• Experience supporting executives
• Experience in the Oil & Gas industry or related field
• Expertise in use of standard software applications such as Outlook, Excel, PowerPoint, Microsoft Word

Working Conditions

• May work around standard office conditions.

Additional Information

The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to a minimum of 20 hours per week and at least 135 days in length. Participation in TRS is mandatory.

A background check will be conducted on candidates under final consideration. The background check may include any or all of the following: criminal history check, prior employment verification, education verification, professional references check, and motor vehicle records check. Background checks are conducted by third-party vendors. Upon request form the third-party vendor, candidates under final consideration must provide the required information for the background checks to be completed.

EO/AA Statement

The University of Texas System Administration is committed to providing equal employment opportunity for all qualified applicants and employees in all terms and conditions of employment. U. T. System will provide equal employment opportunity to all qualified persons and will not discriminate on the basis of race, color, sex, sexual orientation, gender identity/expression, pregnancy, religion, national origin, age, disability, genetic information, protected veteran status, or any other characteristic protected by federal or state laws.

For information on accommodations for individuals with disabilities, please contact the Office of Talent and Innovation at [e-mail] .