Executive Assistant to Senior Partners (Global)

Crowell & Moring; New York (NY); On-site; USD 65,000 - 85,000; Full time

Job summary

Crowell & Moring LLP is seeking an Executive Assistant to provide senior-level administrative and operational support to firm leaders across offices. You will manage complex calendars, coordinate meetings and travel, and prepare confidential materials as a trusted liaison.

The ideal candidate demonstrates discretion, superb organizational and communication skills, and the ability to manage multiple priorities in a fast-paced law firm, collaborating with partners and teams to advance leadership

Qualifications

• Strong executive presence, professionalism, discretion, and judgment in supporting senior leaders and handling sensitive firm matters.
• Demonstrated ability to anticipate needs, identify priorities, exercise initiative, and follow through on assignments with limited direction.
• Excellent organizational and time management skills, with the ability to manage multiple priorities, shifting deadlines, competing demands, and confidential matters in a fast-paced environment.
• Excellent written and oral communication skills.
• Advanced proficiency with Microsoft Office 365, including Outlook, Word, Excel, PowerPoint, Teams, and related firm systems.
• Strong calendar, travel, meeting, and event coordination skills, including the ability to manage complex logistics across offices and time zones.

Responsibilities

• Provides senior administrative, operational, and coordination support to assigned firm leaders, including Chiefs, Managing Partners, Office Managing Partners, and other senior stakeholders.
• Proactively manages complex calendars, schedules meetings across offices and time zones, resolves conflicts, confirms logistics, and ensures leaders are prepared for meetings and commitments.
• Serves as a trusted liaison between assigned leaders and attorneys, business professionals, clients, vendors, candidates, and other internal and external contacts, using judgment to route, escalat or respond to matters as appropriate.
• Handles confidential and sensitive firm information with discretion, sound judgment, and careful attention to firm policies, leadership preferences, and need-to-know principles.
• Coordinates leadership meetings, office meetings, retreats, visits, special events, and related follow-up, including agendas, materials, attendance, conference rooms, technology, and catering.
• Prepares, edits, formats, and proofreads correspondence, reports, presentations, agendas, talking points, briefing materials, spreadsheets, and other documents for internal and external audiences.
• Coordinates domestic and international travel, prepares detailed itineraries, monitors changes, troubleshoots issues, and prepares, submits, and tracks travel and expense reimbursements.
• Tracks priorities, commitments, approvals, action items, and follow-up matters on behalf of assigned leaders, helping ensure deadlines are met, open items are advanced, and appropriate stakeholders are kept informed.
• Screens, prioritizes, and responds to communications as appropriate, using judgment to determine when to elevate matters or route them to the appropriate resource.
• Supports firmwide, office, department, and leadership initiatives by coordinating logistics, gathering information, preparing materials, monitoring timelines, and partnering with relevant teams under the direction of assigned leaders.
• Builds effective working relationships with leadership offices, administrative teams, legal support, conference services, business development, technology, finance, human resources, and other firm departments to deliver seamless support.
• Maintains accurate contact lists, distribution lists, files, records, and related information in accordance with firm procedures and information governance expectations; provides back-up support and performs other duties as assigned.

Skills

Executive presence

Anticipation

Organizational skills

Communication

MS Office 365

Calendar coordination

Tools

Microsoft Office 365

Job description

Crowell & Moring LLP is seeking an Executive Assistant to provide senior-level administrative and operational support to firm leaders across offices. You will manage complex calendars, coordinate meetings and travel, and prepare confidential materials as a trusted liaison.

The ideal candidate demonstrates discretion, superb organizational and communication skills, and the ability to manage multiple priorities in a fast-paced law firm, collaborating with partners and teams to advance leadership